2015 Annual Meeting March 11 th, 2015 Wynstone Homeowners Association

2015 Annual MeetingMarch 11th, 2015

Wynstone Homeowners Association

Welcome and Call to Order

Current Board Members:

• Josh Wendling – President/ 2 year term expires 2016

• Jim Miller – Vice President / 2 year term expires 2015

• Caryl Mathison – Secretary / 2 year term expires 2015

• Jeff Tornow – Treasurer / 2 year term expires 2016

• Rich Mercer – Board Member At Large / 2 year term expires 2016

• Darrell Jesse* – Attorney for HOA

• ARC Members: Jim Miller, Brian Johnson, Wayne Pruchniak, Donovan Buss, Evan Green

• Community Management: Stephen Jones

* Not attending

2014 Statement of

Revenue &

Expenses

2014 Actual 2014 BudgetDues Income (Billed) 195,550$ 194,700$

EXPENSESUtilities 14,695$ 15,000$ Insurance 11,695$ 10,000$ Grounds Maintenance 24,430$ 25,000$ Pond Maintenance 9,054$ 17,000$ Road Repairs 13,878$ 13,000$ Snow Removal 40,351$ 36,000$ Other Repairs 16,542$ 9,000$ Professional Fees 11,330$ 14,500$ Board Dues Expense 4,400$ 5,500$ Miscellaneous 3,573$ 2,000$ Community Management Management 19,695$ 19,700$ Covenant Administration 5,199$ 5,200$ Bookkeeping/Collections 8,998$ 9,000$ Telephone/Internet/Off Sup/Postage 2,499$ 2,500$ Depreciation Expense 6,903$ Total Ordinary Expenses 193,242$ 183,400$

Net Ordinary Income 2,308$ 11,300$ Other Income 4,523$ 1,500$ Tornado Cleanup Expenses 24,477$ 12,000$ Lawsuit Settlement & Expense 32,331$ Flood Preparation Expenses 9,593$

Net Income (Loss) (59,570)$ 800$

INTERNAL USE ONLY

BUDGET

ThreeYear

INCOME 2015 Budget 2016 Budget 2017 BudgetDues Income (Billed) 213,600$ 213,600$ 213,600$ EXPENSESUtilities 15,000$ 15,000$ 15,000$ Insurance 12,500$ 12,500$ 12,500$ Repairs & Maintenance Grounds Maintenance 25,000$ 25,000$ 30,000$ Pond Maintenance 17,000$ 17,000$ 17,000$ Road Repairs 17,000$ 17,000$ 17,000$ Snow Removal 40,000$ 40,000$ 40,000$ Other Repairs 9,000$ 9,000$ 9,000$ Professional Fees Legal/Accounting Fees 4,500$ 4,500$ 5,500$ Engineering/Design 3,000$ 3,000$ 3,000$ Board Dues Expense 6,000$ 6,000$ 6,000$ Miscellaneous 3,000$ 3,000$ 3,000$ Community Management Management 20,291$ 20,900$ 21,527$ Bookkeeping 5,356$ 5,517$ 5,682$ Collections 9,270$ 9,548$ 9,835$ Administration 2,575$ 2,652$ 2,732$ Total Ordinary Expenses 189,492$ 190,617$ 197,775$ Net Ordinary Income 24,108$ 22,983$ 15,825$ Community Improvements 15,000$ 15,000$ 10,000$ Other Income 2,000$ 2,000$ 2,000$ Net Income 11,108$ 9,983$ 7,825$

INTERNAL USE ONLY

Wynstone Homeowners

Association Updates

Election of Board Members

• Present Nominees. Two Board positions available.

• Jim Miller• Caryl Mathison• Josh Reis

Wynstone Gates Re-design

Aerial view of Approach to Gates

Approach to Gates

Approach to Gates….cont.

Aerial view Gates, Path, and Garden

View of Gates from Path

View from Garden Path

View from Garden Path….cont.

View from Garden Path….cont.

View from Garden Path….cont.

View of Gates from Road

Aerial View of Exit to Wynstone

Aerial View of Exit to Wynstone….cont.

Recommended Species:

Trees: Quaking AspenColorado Blue SpruceFlowering Crabapple (red)orThornless Cockspur Hawthorn (white/yellow)

Shrubs:Tiger Eye SumacRed/Yellow Twig DogwoodDwarf Bush HoneysuckleGold ForsythiaCreeping Juniper

Perennials/Grasses:Black Eyed SusanPink/Purple BeebalmSalviaPurple ConeflowerVeronicaBalloon FlowerPincushion Flower

Big BluestemLittle BluestemFlame MiscanthusPrairie DropseedIndian Grass Switch Grass

Wynstone GatesRe-Design

ARC Presentation Donovan Buss

• Construction Submittal Procedures• As the Wynstone Covenants state, plans must be submitted for ARC approval for

construction of any house, building, fence, wall or other structure, as well as for landscaping.

• The ARC will meet on the 2nd Monday of each month. Two copies of the plans to be considered must be submitted to the ARC by the 1st Monday of the month. The ARC will keep one set of plans, and will return the other set of plans to you with their approval.

• Construction Documents • Materials• Contractors• Entire Site Plan (Including Elevations, Drainage, Etc…)

• We have a new Architectural Review Committee in place, and some new procedures which should make it easier to submit your plans for approval. Our committee has been considering new age building materials.

2014Review

2014 Board Meeting Activity

• Front Gate cameras – replaced damaged camera system• Vandalism – has decreased

• Installed cameras at CRWS building• Park Shelter Lights replaced

• Set aside cash in CD’s for future infrastructure repairs based on CEC report• Security National Bank

• Future Fire Department Building and Storage Discussion• Design Plan and Budget for Front Gate renovation

• Will include new light fixtures with this plan• Signs:

• Replaced damaged signs and began replacing Stop sign poles• Pet waste signs installed near Nature Preserve• Plan to install Stop signs at cul-de-sacs

• Empty lot clean-up focus

• Tornado damage clean-up completed and tree pile burned

2014 Board Meeting Activity continued

• Infrastructure:• Clay around ponds completed• Tree removal around lake - project started by residents

• Various road repairs completed

• Discussion regarding Brookside Common area improvements

• Fountain and aerator repairs

• Covenant and Community issues:• Aggressive dog complaints• Snow removal guidelines• In home business activity

• Community Management (Claussens)• Three year agreements for: Management and Development Maintenance • Work performed outside of Standard Agreements is provided at a negotiated

below market labor rate, with all materials provided at cost. • All projects are subjected to bidding process at the discretion of the Wynstone

Board

2015 Community

Outlook

Community Trash Service

• Board is recommending utilizing one Trash Service Provider for the entire community

• Advantages• Competitive Reduced Pricing• One Trash Day for Entire Community• Less Wear and Tear on the Roads

• OC Sanitation• Currently has 80% of the homes in Wynstone• Weekly Trash Pickup on Monday’s with recycling also on Monday every other

week• Route completed by noon• Load Master Trucks – best in industry – weight balanced for less road damage• 3-year agreement• Monthly rate of $13.75 includes the recycling (optional 2nd container add’l

$2/month)• 25 cent per month increase in years 2 and 3

Election of Board Members

VOTINGRESULTS

• Continue Community Garage Sale?

• There is still time to make any changes in the 2015 Directory before it goes to the printer. Please email WynstoneBoard@gmail.com

• Also if you are interested in being a Sponsor for the Directory there is still time. The ads are ‘business card’ size, black & white and the cost is a one time fee of $250.00

• Important Phone Number Magnets – compliments of Wynstone HOA

• Items from the floor

Wynstone HOA Open Discussion