2012 SLDS P-20W Best Practice Conference 1 E NGAGING I NTERNAL S TAKEHOLDERS /P ROGRAM O FFICES AS C...

2012 SLDS P-20W Best Practice Conference 1

ENGAGING INTERNAL STAKEHOLDERS /PROGRAM OFFICES

AS CLIENTS OF SLDS

Monday, October 29, 2012

Facilitator: Jim Campbell (SST)

Panelists:

Cathy Rinehart, Kansas State Department of Education

Sue Mohr, Montana Office of Public Instruction

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Kansas State Department of Education• Project Management Process• Early Childhood• Data Quality Certification (DQC)

Montana • GEMS Project

AGENDA

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KANSAS

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Program Area plays a critical role in our Project Management

process.

Process defines the program area’s role and what they are

responsible for. • Project Charter• Roles and Responsibilities• Communication Matrix• Kick-off Meeting

Project Status meetings keep them up-to-date.

Production Installation meeting

• Implementation Checklist

PROJECT MANAGEMENT PROCESS

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Early Childhood Program Area is new to developing systems.

Obtain Project Champion

Learn Project Management Process

Learn how to define requirements

IT Trainers worked with Program Staff to learn how to train

field

Help Desk

• Functional

• Technical

EARLY CHILDHOOD

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Collaboration is not optional in Kansas’s Data Quality

Certification Program.

Program Staff that had knowledge were invited.

IT Trainers compiled existing knowledge and drafted

materials.

Program staff revised materials and training began.

Collaboration doesn’t end when training begins.

A large part of the collaboration process is filling in

each other’s knowledge gaps.

DATA QUALITY CERTIFICATION

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MONTANA

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GEMS: Overview• Implementation: Grant award: July 2009• Year One: Data Governance, development of

DW RFP• Year Two: RFP development and award• Year Three: DW Implementation• Year Four: Continuation of DW

Implementation• OPI and its constituents and culture• Approximately 180 employees, 80 data

stewards• 827 schools; 421 school districts; 141,693

enrollment

GEMS PROJECT

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How Data Governance creates buy-in• Start early and convene often: create

camaraderie by going through the learning process together• Bring in leadership at the appropriate DG level:

let them be part of the decision making/policy development• Make sure the word gets out: make your SME’s

available to division meetings, and at meetings with schools and districts sponsored by internal stakeholders, so they can be part of OPI’s outreach.

CREATING BUY-IN

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Keeping the momentum going:•Now that we have a fully functioning DG system within OPI, how do we keep the interest up with all the other competing areas such as new accreditation standards, adoption of new Smarter Balance assessment, and so forth?

MOMENTUM

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Contact information:Sue Mohr: SMohr@mt.govCathy Rinehart: crinehart@ksde.org Jim Campbell: jim.campbell@sst.org

CONTACTS & ADDITIONAL RESOURCES

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