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2012 SLDS P-20W Best Practice Conference 1
ENGAGING INTERNAL STAKEHOLDERS /PROGRAM OFFICES
AS CLIENTS OF SLDS
Monday, October 29, 2012
Facilitator: Jim Campbell (SST)
Panelists:
Cathy Rinehart, Kansas State Department of Education
Sue Mohr, Montana Office of Public Instruction
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Kansas State Department of Education• Project Management Process• Early Childhood• Data Quality Certification (DQC)
Montana • GEMS Project
AGENDA
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KANSAS
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Program Area plays a critical role in our Project Management
process.
Process defines the program area’s role and what they are
responsible for. • Project Charter• Roles and Responsibilities• Communication Matrix• Kick-off Meeting
Project Status meetings keep them up-to-date.
Production Installation meeting
• Implementation Checklist
PROJECT MANAGEMENT PROCESS
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Early Childhood Program Area is new to developing systems.
Obtain Project Champion
Learn Project Management Process
Learn how to define requirements
IT Trainers worked with Program Staff to learn how to train
field
Help Desk
• Functional
• Technical
EARLY CHILDHOOD
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Collaboration is not optional in Kansas’s Data Quality
Certification Program.
Program Staff that had knowledge were invited.
IT Trainers compiled existing knowledge and drafted
materials.
Program staff revised materials and training began.
Collaboration doesn’t end when training begins.
A large part of the collaboration process is filling in
each other’s knowledge gaps.
DATA QUALITY CERTIFICATION
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MONTANA
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GEMS: Overview• Implementation: Grant award: July 2009• Year One: Data Governance, development of
DW RFP• Year Two: RFP development and award• Year Three: DW Implementation• Year Four: Continuation of DW
Implementation• OPI and its constituents and culture• Approximately 180 employees, 80 data
stewards• 827 schools; 421 school districts; 141,693
enrollment
GEMS PROJECT
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How Data Governance creates buy-in• Start early and convene often: create
camaraderie by going through the learning process together• Bring in leadership at the appropriate DG level:
let them be part of the decision making/policy development• Make sure the word gets out: make your SME’s
available to division meetings, and at meetings with schools and districts sponsored by internal stakeholders, so they can be part of OPI’s outreach.
CREATING BUY-IN
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Keeping the momentum going:•Now that we have a fully functioning DG system within OPI, how do we keep the interest up with all the other competing areas such as new accreditation standards, adoption of new Smarter Balance assessment, and so forth?
MOMENTUM
2012 SLDS P-20W Best Practice Conference
Contact information:Sue Mohr: [email protected] Rinehart: [email protected] Jim Campbell: [email protected]
CONTACTS & ADDITIONAL RESOURCES
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