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EHP4 for SAP ERP6.0
June 2009
English
Period End ClosingFinancial Accounting(159)
SAP AGDietmar-Ho-Allee !669!90 "all#orf German$
%usiness Pro&ess Do&umentation
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
Copyright
'o$right 2009 SAP AG. All rights resere#.
/o art of this uli&ation ma$ e rero#u&e# or transmitte# in an$ form or for an$ urose 1ithout theeress ermission of SAP AG. 3he information &ontaine# herein ma$ e &hange# 1ithout rior noti&e.
Some soft1are ro#u&ts marete# $ SAP AG an# its #istriutors &ontain rorietar$ soft1are &omonentsof other soft1are en#ors.
5i&rosoft "in#o1s E&el 7utloo an# Po1erPoint are registere# tra#emars of 5i&rosoft 'ororation.
8%5 D%2 D%2 niersal Dataase S$stem i S$stem i* S$stem S$stem * S$stem S$stem :S$stem :!0 S$stem :9 :!0 :9 iSeries Series Series :Series eSerer :;<5 :;7S i*;7S S;=907S;=90 7S;400 AS;400 S;=90 Parallel Enterrise Serer Po1er<5 Po1er Ar&hite&ture P7"ER6>P7"ER6 P7"ER*> P7"ER* P7"ER 7enPo1er Po1erP' %at&hPies %la#e'enter S$stemStorage GP(S HA'5P RE3A8/ D%2 'onne&t RA'( Re#oos 7S;2 Parallel S$sle 5<S;ESA A8?
8ntelligent 5iner "eShere /etfinit$ 3ioli an# 8nformi are tra#emars or registere# tra#emars of 8%5'ororation.
@inu is the registere# tra#emar of @inus 3oral#s in the .S. an# other &ountries.
A#oe the A#oe logo A&roat PostS&rit an# Rea#er are either tra#emars or registere# tra#emars of A#oe S$stems 8n&ororate# in the nite# States an#;or other &ountries.
7ra&le is a registere# tra#emar of 7ra&le 'ororation.
/8? ?;7en 7S(;! an# 5otif are registere# tra#emars of the 7en Grou.
'itri 8'A Program /eighorhoo# 5eta(rame "in(rame <i#eo(rame an# 5ulti"in are tra#emars orregistere# tra#emars of 'itri S$stems 8n&.
H35@ ?5@ ?H35@ an# "=' are tra#emars or registere# tra#emars of "=' "orl# "i#e "e'onsortium 5assa&husetts 8nstitute of 3e&hnolog$.
Jaa is a registere# tra#emar of Sun 5i&ros$stems 8n&.
JaaS&rit is a registere# tra#emar of Sun 5i&ros$stems 8n&. use# un#er li&ense for te&hnolog$ inente#an# imlemente# $ /ets&ae.
SAP R;= SAP /et"eaer Duet PartnerE#ge %$Design SAP %usiness %$Design an# other SAPro#u&ts an# seri&es mentione# herein as 1ell as their rese&tie logos are tra#emars or registere#tra#emars of SAP AG in German$ an# other &ountries.
%usiness 7Be&ts an# the %usiness 7Be&ts logo %usiness7Be&ts 'r$stal Reorts 'r$stal De&isions"e 8ntelligen&e ?&elsius an# other %usiness 7Be&ts ro#u&ts an# seri&es mentione# herein as 1ell as
their rese&tie logos are tra#emars or registere# tra#emars of %usiness 7Be&ts S.A. in the nite#States an# in other &ountries. %usiness 7Be&ts is an SAP &oman$.
All other ro#u&t an# seri&e names mentione# are the tra#emars of their rese&tie &omanies. Data&ontaine# in this #o&ument seres informational uroses onl$. /ational ro#u&t se&ifi&ations ma$ ar$.
3hese materials are suBe&t to &hange 1ithout noti&e. 3hese materials are roi#e# $ SAP AG an# itsaffiliate# &omanies )CSAP GrouC+ for informational uroses onl$ 1ithout reresentation or 1arrant$ ofan$ in# an# SAP Grou shall not e liale for errors or omissions 1ith rese&t to the materials. 3he onl$1arranties for SAP Grou ro#u&ts an# seri&es are those that are set forth in the eress 1arrant$statements a&&oman$ing su&h ro#u&ts an# seri&es if an$. /othing herein shoul# e &onstrue# as&onstituting an a##itional 1arrant$.
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Icons
Icon Meaning
'aution
Eamle
/ote
Re&ommen#ation
S$nta
Eternal Pro&ess
%usiness Pro&ess Alternatie;De&ision 'hoi&e
Typographic Conventions
Type tyle !escription
Example text "or#s or &hara&ters that aear on the s&reen. 3hese in&lu#e fiel#names s&reen titles ushuttons as 1ell as menu names aths an#otions.
'ross-referen&es to other #o&umentation.
Eamle tet Emhasi:e# 1or#s or hrases in o#$ tet titles of grahi&s an# tales.
E?A5P@E 3E?3 /ames of elements in the s$stem. 3hese in&lu#e reort namesrogram names transa&tion &o#es tale names an# in#ii#ual e$1or#s of a rogramming language 1hen surroun#e# $ o#$ tet foreamle SE@E'3 an# 8/'@DE.
Example text S&reen outut. 3his in&lu#es file an# #ire&tor$ names an# their aths
messages sour&e &o#e names of ariales an# arameters as 1ell asnames of installation ugra#e an# #ataase tools.
EXAMPLE TEXT e$s on the e$oar# for eamle fun&tion e$s )su&h as F2+ or theENTER e$.
Example text Ea&t user entr$. 3hese are 1or#s or &hara&ters that $ou enter in thes$stem ea&tl$ as the$ aear in the #o&umentation.
<Example text> <ariale user entr$. Pointe# ra&ets in#i&ate that $ou rela&e these1or#s an# &hara&ters 1ith aroriate entries.
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Contents
! Purose..................................................................................................................................6
2 Prereuisites..........................................................................................................................6
2.! 5aster Data.....................................................................................................................6
2.2 Roles...............................................................................................................................F
= Pro&ess 7erie1 3ale.........................................................................................................9
=.! Pro&ess !, Pro&ess Da$-En# 'losing..............................................................................9
=.2 Pro&ess 2, Pro&ess 5onth-En# 'losing..........................................................................9
Assign an# ost roisions..................................................................................................!2
=.= Pro&ess =, Pro&ess ear-En# 'losing...........................................................................!=
4 Pro&ess Stes......................................................................................................................!4
4.! S&enario 8, Da$-En# 'losing.........................................................................................!4
4.!.! #ating E&hange Rates......................................................................................!4
4.!.2 Gas in Do&ument /umer Assignment................................................................!*
4.!.= 8noi&e /umers Allo&ate# 31i&e...........................................................................!6
4.!.4 Disla$ing the 'oma&t Do&ument Journal...........................................................!F
4.2 S&enario 88, 5onth-En# 'losing.....................................................................................!
4.2.! #ating E&hange Rates......................................................................................!
4.2.2 Gas in Do&ument /umer Assignment................................................................!9
4.2.= 8noi&e /umers Allo&ate# 31i&e...........................................................................20
4.2.4 7ening an# 'losing Posting Perio#s....................................................................2!
4.2.* Entering Re&urring Entries.....................................................................................22
4.2.6 Posting Re&urring Entries.......................................................................................24
4.2.F Running %at&h 8nut Session.................................................................................2*
4.2. Automati& 'learing of GR;8R A&&ount....................................................................26
4.2.9 Anal$se GR;8R 'learing A&&ounts..........................................................................2F
4.2.!0 Automati& 'learing.................................................................................................29
4.2.!! 5anual 'learing.....................................................................................................=0
4.2.!2 Posting A#Bustment Entries....................................................................................=2
4.2.!= (oreign 'urren&$ Realuation................................................................................==
4.2.!4 Posting 3a Pa$ale )Posting 3a Amounts 5anuall$+...........................................=*
4.2.!* A#an&ing Return for 3a on Sales;Pur&hases......................................................=6
4.2.!6 E' Sales @ist..........................................................................................................=
4.2.!F (oreign 3ra#e Regulation Reorts I4....................................................................4!
4.2.! (oreign 3ra#e Regulation Reorts I*A..................................................................42
4.2.!9 'omaratie Anal$sis.............................................................................................4=4.2.20 'losing Preious A&&ounting Perio#......................................................................46
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
4.2.2! %alan&e 8nterest 'al&ulation...................................................................................4F
4.2.22 (urther <aluations Proisions..............................................................................*!
4.2.2= Disla$ing the Do&ument Journal...........................................................................*
4.2.24 (inan&ial Statements..............................................................................................604.= S&enario 888, ear-En# 'losing.......................................................................................62
4.=.! 'reating (a&tor$ 'alen#ar for /e1 ear................................................................6=
4.=.2 'arr$ing for1ar# AP;AR %alan&es.........................................................................6=
4.=.= 'arr$ing for1ar# G@ %alan&es...............................................................................64
4.=.4 Regrouing Re&eiales ; Pa$ales......................................................................6*
4.=.* %alan&e 'onfirmation Re&eiale..........................................................................6
4.=.6 %alan&e 'onfirmation Pa$ale...............................................................................F0
4.=.F (inal 'losing an# Releasing (inan&ial Reorting...................................................F2
4.=. 'losing Preious A&&ounting Perio#......................................................................F=
4.=.9 Disla$ing the Do&ument Journal...........................................................................F4
* Aen#i..............................................................................................................................F6
*.! Reersal of Pro&ess Stes............................................................................................F6
*.2 se# (orms...................................................................................................................F6
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
Period End Closing Financial Accounting
1 Purpose'losing oerations are erio#i& tass an# &an e su#ii#e# in (8 as follo1s,
• Da$-en# &losing
• 5onth-en# &losing
• ear-en# &losing
3he &losing oerations &omonent hels $ou reare an# &arr$ out the a&tiities reuire# for#a$-en# month-en# an# $ear-en# &losing. (or this urose the s$stem roi#es a series ofstan#ar# reorts that $ou &an use to generate ealuations an# anal$ses #ire&tl$ from all of theoste# a&&ount alan&e. 3he s$stem hels $ou &arr$ out the follo1ing,
•'reating the alan&e sheets an# PK@ statements
• Do&ument the osting #ata
/o a##itional ostings are reuire# for #a$-en# &losing.
ou &an use the follo1ing ealuations for #a$-en# &losing an# for #o&umenting the osting #ata,
• 'oma&t-Do&ument Bournal
• Ealuation of the #o&uments that hae not een oste#
3o &arr$ out the &losing oerations in G;@ a&&ounting $ou first nee# to &arr$ out the &losingoerations in the sule#ger a&&ounting areas $ou are using. 3hese in&lu#e,
• A&&ounts re&eiale an# a&&ounts a$ale a&&ounting
• 8nentor$ a&&ounting
• Asset a&&ounting
ear-en# &losing is slit into t1o hases,
• At the eginning of the ne1 fis&al $ear $ou oen ne1 osting erio#s an# &arr$ for1ar#
the alan&es from the reious $ear.
• ou then reare an# &reate the finan&ial statements an# #o&ument the usiness
transa&tions using the alan&e au#it trail.
3he SAP S$stem offers a range of reorts 1ith 1hi&h $ou &an &arr$ for1ar# alan&es into thene1 fis&al $ear. During this ro&ess the rofit an# loss a&&ounts are &arrie# for1ar# to one or
more retaine# earnings a&&ounts. 3he alan&es of the alan&e sheet a&&ounts are siml$ &arrie#for1ar# into the ne1 fis&al $ear. ou #o not hae to &reate se&ial oening finan&ial statements.
An$ ostings $ou mae in the ol# fis&al $ear automati&all$ a#Bust the releant &arr$-for1ar#alan&e. ou #o not hae to &lose the ol# fis&al $ear an# &arr$ out the &losing ostings eforeoening the ne1 fis&al $ear.
As 1ith month-en# &losing $ou &an &reate all the eternal reorts reuire# #o&ument theosting #ata an# &arr$ out the internal ealuations.
" Prere#uisites
"$1 Master !ataou hae entere# the master #ata reuire# to go through the ro&e#ures of this s&enario.
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
ervice Area
Manu%acturing Area & Trading Area
Master !ata 'alue election Coent'ost 'enter L All all oste# &ost &enters reuire#
5aterial 5aster L A@@ all oste# materials reuire#
G;@ A&&ounts L A@@ all a&&ounts reuire#
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
"$" oles
*se
3he follo1ing roles must hae alrea#$ een installe# to test this s&enario in the SAP /et"eaer%usiness 'lient )/"%'+. 3he roles in this %usiness Pro&ess Do&umentation must e assigne#to the user or users testing this s&enario. ou onl$ nee# these roles if $ou are using the /"%'interfa&e. ou #o not nee# these roles if $ou are using the stan#ar# SAP G8.
Prere#uisites
3he usiness roles hae een assigne# to the user 1ho is testing this s&enario.
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
+usiness ole !etails Activity Transaction
SAPM/%PRME5P@7EE-S Emlo$ee)Professionalser+
Assignment of thisrole is ne&essar$ for asi& fun&tionalit$.
(inan&e 5anager)SAPM/%PRM(8/A''-5+
Gas in Do&ument/umer Assignment
SMA@RMF0!2=42
8noi&e /umers Allo&ate# 31i&e
SMA@RMF0!2=4!
Enter Re&urringEntries
(%D!
Post Re&urringEntries
(.!4
Run %at&h 8nutSession
S5=*
(inan&ial Statement SMA@RMF0!224
or
SMP@0M600002
'reate (a&tor$'alen#ar for /e1ear
S'A@
SAPM/%PRMDEM(8/A''-5)(inan&e 5anager)German$++
Post 3a Pa$ale (%4!
A#an&e Return for3a on Sales;Pur&hases
SMA@RMF0!2=*F
E' Sales @ist SMA@RMF0!2400
(oreign 3ra#eRegulation ReortsI4
SMA@RMF0!240*
(oreign 3ra#eRegulation Reorts
SMA@RMF0!2!62
SAPM/%PRMAPM'@ER-5)A&&ounts Re&eiale5anager+
5anual 'learing (-44
SAPM/%PRMARM'@ER-S
)A&&ounts Re&eiale A&&ountant+
'ustomer %alan&e
'onfirmation
(.!F
SAPM/%PRMAPM'@ER-S
)A&&ounts Pa$ale A&&ountant+
<en#or %alan&e'onfirmation
(.!
SAPM/%PRM83MAD58/-S )83 A#ministrator )Professionalser++
Part of E' Sales @ist SP0!
SAPM/%PRM(8/A''-S)General @e#ger A&&ountant+
#ate E&hangeRates
SM%'EM6000!F4
Disla$ the &oma&t SMA@RMF0!229
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
#o&ument Bournal
%alan&e 8nterest'al&ulation
(.*2
7en an# 'losePosting Perio#s SMA@RMF00=642)7%*2+
Automati& 'learing ofGR;8R A&&ount
(.!=
Anal$:e GR;8R'learing A&&ounts
(.!9
Post A#BustmentEntries
(%*0
(oreign 'urren&$Rea-luation
(AG@M('M<A@
'omarisonDo&uments ;3ransa&tion (igures
(AG@(0=
(urther <aluations Proisions , AssignProisions
(!0FMPR7<
Define 8nterest Rates 7%42
<aluation ofProisions
(!0F
Disla$ the #o&ument Bournal
SMA@RMF0!22F
'arr$ (or1ar# AP;AR%alan&es
(.0F
'arr$ (or1ar# G@%alan&es
(AG@G<3R
RegrouingRe&eiales;Pa$ales
(AG@(!0!
(inan&ial Statement SMA@RMF0!224
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
, Process -vervie. Ta/le
,$1 Process 10 Process !ayEnd Closing
Processstep
E2ternalprocessre%erence
+usinesscondition
+usiness role Transactioncode
E2pectedresults
*pdateE2changeates
E&hangerates forforeign&urren&iesare u#ate#ea&h #a$ or ea&hmonth.
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
SM%'EM6000!F4
/e1e&hangerates areaailale inthe s$stem
3aps in
!ocuent4u/erAssignent
'he&list to
fin# gas inthe#o&umentnumerassignmenta&rossseeralle#gers
(inan&e 5anager
)SAPM/%PRM(8/A''-5+
SMA@RMF0!2=42 'he&list if
there arean$ gas in#o&umentnumer lists
Invoice4u/ersAllocatedT.ice
'he&list of #o&umentsassigne#more thanon&e
(inan&e 5anager)SAPM/%PRM(8/A''-5+
SMA@RMF0!2=4! 'he&list ifthere are#ouleinoi&enumers
!isplay thecopactdocuent ournal
'he&list of the mostimortant#ata fromthe oste##o&uments
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
SMA@RMF0!229 3otalssheets1hi&hin#i&ate the#eit ;&re#it totalsfor ea&ha&&ountt$e
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
,$" Process "0 Process MonthEnd Closing
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
Processstep
E2ternalprocessre%eren
ce
+usinesscondition
+usiness role Transactioncode
E2pectedresults
*pdateE2changeates
E&hange rates for foreign &urren&iesare u#ate# ea&h#a$ or ea&h month.
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
SM%'EM 6000!F4
/e1 e&hangerates are aailalein the s$stem
3aps in!ocuent 4u/erAssignent
'he&list to fin#gas in the#o&ument numerassignment a&rossseeral le#gers
(inan&e 5anager)SAPM/%PRM(8/A''-5+
SMA@RM F0!2=42
'he&list if thereare an$ gas in#o&ument numerlists
Invoice4u/ers
AllocatedT.ice
'he&list of#o&uments
assigne# morethan on&e
(inan&e 5anager)SAPM/%PRM(8/A''
-5+
SMA@RM F0!2=4
!
'he&list if thereare #oule inoi&e
numers
-pen andClosePostingPeriods
'lose A&&ountsRe&eiale A&&ounts Pa$alean# Asset su-s$stems fromosting into riorerio#N /e1a&&ounting erio#is starting
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
SMA@RM F00=642 )7%*2+
/o more A;P A;R55 or Assetostings &an ema#e to thereious erio#.
/e1 a&&ountingerio# is oen forosting so thattransa&tions &ane ro&esse#.
EnterecurringEntries
Re&urring#o&uments for theerio# that 1ereentere# intos$stem nee# to ero&esse#.
(inan&e 5anager)SAPM/%PRM(8/A''-5+
(%D! %at&h inutsession is &reate#1ith OostingsO forre&urring#o&uments that&an e ro&esse#to ost the reuire#finan&ial a&tiit$.
PostecurringEntries
Re&urring#o&uments for theerio# that 1ereentere# intos$stem nee# to e
ro&esse#.
(inan&e 5anager)SAPM/%PRM(8/A''-5+
(.!4 %at&h inutsession is &reate#1ith OostingsO forre&urring#o&uments that
&an e ro&esse#to ost the reuire#finan&ial a&tiit$.
un+atchInputession
Post the re&urring#o&umentsro&esse# in riorste.
(inan&e 5anager)SAPM/%PRM(8/A''-5+
S5=* A&&ounting#o&ument)s+oste# an#re&urring#o&ument)s+u#ate# 1ithro&essing #ata)Onet run onO an#Onumer of runsO+.
Autoatic Clearingo% 3&I
GR;8R &learinga&&ounts
General @e#ger A&&ountant)SAPM/%PRM(8/A''
(.!= (or GR;8Ra&&ounts therogram tries to
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
Processstep
E2ternalprocessre%eren
ce
+usinesscondition
+usiness role Transactioncode
E2pectedresults
Accountspecialprocess
-S+ &reate a grou of#o&uments that&an e &leare#from a grou of#o&uments that&annot e &leare#$ su&&essiel$omitting#o&uments.
Analy6e3&IClearing
Accounts
Anal$:e GR;8R'learing A&&ountsan# Disla$
A&uisition 3a
General @e#ger A&&ountant)SAPM/%PRM(8/A''
-S+
(.!9 anal$:es goo#sre&eit;inoi&ere&eit )GR;8R+
&learing a&&ounts
Autoatic Clearingo% 3&IAccount
'lear the GR;8Ra&&ount ofmat&hingQ#eit;&re#its tomae anal$sis ofoen itemQ easier.
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
(.!= 3he GR;8R a&&ountis &leare# 1ith the&orre&t ur&haseor#er an# alueuantit$ on&e thegoo#s re&eit an#inoi&e re&eithae een oste#.3his ees theanal$sis of theGR;8R a&&ount at amanageale leel.
ManualClearing
8f #o&uments&annot e &leare#automati&all$. 3he$&an e &leare#manuall$.
A&&ounts Pa$ale5anager)SAPM/%PRMAPM'@ER-5+
(-44 Do&uments froma&&ounts a$aleare &leare#manuall$.
PostAdustent Entries
Post a#Bustmentsto &urrent finan&ial#ata lie a&&rualsto etterreresente# the&urrent finan&ialsituation.
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
(%*0 5ae sure that thefinan&ial re&or#sreresent theusiness a&tiities#uring the erio#to the est&aailit$ ossile.
ForeignCurrencyevaluation
(oreign &urren&$transa&tions nee#to e aluate# atthe &urrente&hange rate.
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
(AG@M('M<A@ (oreign &urren&$ostings 1ill ereresente# 1ithO&urrent #atealuationO.
Post Ta2Paya/le
(inan&e reorting SAPM/%PRMDEM(8/ A''-5 )(inan&e5anager )German$++
(%4!
Advanceeturn %or Ta2 onales&Purchase
s
(inan&e reorting SAPM/%PRMDEM(8/ A''-5 )(inan&e5anager )German$++
SMA@RM F0!2=*F
A#an&e Return for 3a on Sales;Pur&hases
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
Processstep
E2ternalprocessre%eren
ce
+usinesscondition
+usiness role Transactioncode
E2pectedresults
EC ales7ist
(inan&e reorting SAPM/%PRMDEM(8/ A''-5 )(inan&e5anager )German$++an#SAPM/%PRM83MAD58/-S )83 A#ministrator)Professional ser++
SMA@RM F0!2400 an#SP0!
ForeignTradeegulation eports8
(inan&e reorting SAPM/%PRMDEM(8/ A''-5 )(inan&e5anager )German$++
SMA@RM F0!240*
ForeignTradeegulation eports85A
(inan&e reorting SAPM/%PRMDEM(8/ A''-5 )(inan&e5anager )German$++
SMA@RM F0!2!62
Coparison!ocuents &TransactionFigures
(inan&e reorting General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
(AG@(0=
ClosePreviousAccounting Period
'loseQ reiousa&&ounting erio#so that no morefinan&ial osting&an e ma#e that1oul# &hange theresults reorte#.
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
SMA@RM F00=642 )7%*2+
/o more G;@ostings areallo1e# in thereious erio#.
+alanceInterestCalculation
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
(.*2 %alan&e 8nterest'al&ulation
Assign
and postprovisions
Hautu&hhalter
)SAPM/%PRM(8/A''-S+
(%*0 Proisions are
oste#
Further'aluations Provisions
Dis&ountingroisions
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
(!0FMPR7<
Dis&ount ofroisions
!e%ineInterestates
3o #is&ount theroisions $ouhae to &reatean# #efine
interest rates an#interest t$es.
Hautu&hhalter)SAPM/%PRM(8/A''-S+
7%42 8nterest rates an#t$es are #efine#.
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
Processstep
E2ternalprocessre%eren
ce
+usinesscondition
+usiness role Transactioncode
E2pectedresults
'aluationo%provisions
<aluate an##is&ount roisionsgreater than one$ear.
Hautu&hhalter)SAPM/%PRM(8/A''-S+
(!0F 3he roisionsgreater than one$ear are#is&ounte#
!isplaythedocuent ournal
@ist of the oste##o&uments in theerio#
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
SMA@RM F0!22F
@ist of the oste##o&uments in theerio# for#o&umentation
Financialtateent
(inan&e reorting (inan&e 5anager)SAPM/%PRM(8/A''-5+
SMA@RM F0!224 or
SMP@0M 600002
(inan&ialStatements
(inan&ialStatement, A&tual;A&tual'omarison
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
,$, Process ,0 Process :earEnd Closing
Processstep
E2ternalprocessre%erence
+usinesscondition
+usiness role Transactioncode
E2pectedresults
CreateFactoryCalendar%or 4e. :ear
(inan&e 5anager)SAPM/%PRM(8/A''-5+
S'A@ (a&tor$ 'alen#aris #efine# for thenet $ear)s+
CarryFor.ardAP&A+alances
'arr$ the A;Palan&es into thene1 fis&al $ear.
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
(.0F <en#or A/D'ustomer alan&eshae een &arrie#into the ne1 $ear.
CarryFor.ard37+alances
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
(AG@G<3R %alan&e sheeta&&ounts haealan&es for thene1 $ear an# P;@a&&ount alan&eshae een oste#into retaine#earnings.
egroupingeceiva/les&Paya/les
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
(AG@(!0!
+alanceCon%irationeceiva/le
SAPM/%PRMARM'@ER-S )A&&ountsRe&eiale 5anager+
(.!F
+alanceCon%irationPaya/le
A&&ounts Pa$ale A&&ountant)SAPM/%PRMAPM'@ER-S+
(.!
FinalClose andelease
Financialeporting
3he &oman$Qsfinan&ial resultsnee# to e
reorte#.
General @e#ger A&&ountant)SAPM/%PRM(8/A''-
S+
SMA@RMF0!224
(inan&ial results ofthe &oman$ arerelease#.
ClosePreviousAccounting Period
Do not allo1 an$more finan&ialostings in thereious erio#e&ause theresults hae eenrelease#.
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
SMA@RMF00=642)7%*2+
/o more finan&ialostings areallo1e# in thereious erio#.
!isplaythe!ocuent ;ournal
General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+
SMA@RMF0!22F
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
Process teps
$1 cenario I0 !ayEnd Closing
$1$1 *pdating E2change ates
*se
8n this a&tiit$ $ou u#ate e&hange rates.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → Environment → Current Settings → Enter Translation Rates
Transaction code SM%'EM6000!F4
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → Foreign Currency
Valuation → Update Excange Rates
2. 7n the Cange Vie! Currency Excange Rates" #vervie! s&reen &hoose $e! Entries.
=. 5ae the follo1ing entries,
Field nae !escription *ser action and values Coent
ExRt E&hange Rate EURX a## OER?O ERtentr$ for #esire#&urren&$&ominations
Valid %rom ali#it$ #ates
&ndir'(uot )or*ir'(uot'+
numer Enter the e&hangerate ratio here
From foreign &urren&$ for eamle SD
To lo&al &urren&$ in the E ER
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
ou &an &o$ eisting re&or#s sele&t the line an# &o$ )(6+ an# &hange the Valid%rom #ate an# &ndir'(uot,*ir'(uot' alues to simlif$ the u#ate.
3he e&hange rate is ase# on a ratio #efine# for &urren&$ &ominations. 3he&ndir'(uot . fiel# &ontains an e&hange rate a&&or#ing to the in#ire&t uotationmetho#. 3he e&hange rate gies the amount of the %rom &urren&$ that $ou get for aunit )!0 !00 an# so on+ of the to &urren&$. 3he *ir'(uot' fiel# &ontains an e&hangerate a&&or#ing to the #ire&t uotation metho#. 3he e&hange rate gies the ri&e inthe to &urren&$ that $ou hae to a$ for a unit )!0 !00 an# so on+ of %rom &urren&$.
4. 'hoose Save'
esult
/e1 e&hange rates are aailale in the s$stem.
$1$" 3aps in !ocuent 4u/er Assignent
*se
ou &an use this reort to fin# gas in the #o&ument numer assignment a&ross seeral le#gers.3he s$stem re&ogni:es an# #o&uments #o&ument numers that hae een assigne# more thanon&e in an interal.Pro&essing taes la&e at the leel of &oman$ &o#e numer range an# fis&al $ear. 8f $ouse&if$ the #o&ument t$e as sele&tion &riteria the rogram #etermines the releant numerrange automati&all$.
Prere#uisites
3o ee&ute this a&tiit$ #o&uments hae to e oste#. (or osting run the ro&essesin the External Financial Accounting )-./+ s&enario in the General Ledger )-01+ s&enario in the Accounts Receiva2les )-03+ s&enario in Accounts Paya2les )-04+ s&enario or in the Cas 5anagement )-1.+ s&enario using the master #ata fromthese #o&uments.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger →
&n%ormation System → General Ledger Reports )$e!+ → *ocument
→ General → Gaps in *ocument $um2er Assignment
Transaction code SMA@RMF0!2=42
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager
)SAPM/%PRM(8/A''-5+
+usiness role enu General Ledger → Reporting → *ocuments → Gaps in *ocument$um2er Assignment
2. 7n the Gaps in document $um2er Assignment s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Company Code 1000
Fiscal 6ear &urrent $ear
esult
All #o&uments for the numer range interal se&ifie# are sele&te# an# the s$stem &he&s
1hether there are gas or #o&ument numers that hae een assigne# more than on&e.8t there are mistaes a list of missing #o&ument numers an# #o&ument numers assigne# morethan on&e is &reate#.
$1$, Invoice 4u/ers Allocated T.ice
*se
3he rogram &reates a list 1hi&h #isla$s all #o&uments er a&&ount numer of the en#or orthe &ustomer 1hi&h o&&ur 1ithin a referen&e numer reeate#l$ that is if a #uli&ate inoi&eeists.
Prere#uisites
3o ee&ute this a&tiit$ #o&uments hae to e oste#. (or osting run the ro&essesin the Accounts Receiva2les )-03+ s&enario or in the Accounts Paya2les )-04+ s&enario using the master #ata from these #o&uments.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger →
&n%ormation System → General Ledger Reports )$e!+ → *ocument
→ General → S7ALR743.-/89- : &nvoice $um2ers Allocated
T!ice
Transaction code SMA@RMF0!2=4!
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager
)SAPM/%PRM(8/A''-5+
+usiness role enu General Ledger → Reporting → *ocuments → &nvoice $um2ers Allocated T!ice
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the &nvoice $um2ers allocated t!ice s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Company Code 1000
Fiscal 6ear &urrent $ear
Posting *ate a&tual #ate
esult
A list of #o&ument numers 1hi&h are allo&ate# t1i&e is &reate#.
$1$ !isplaying the Copact !ocuent ;ournal
*se
3he &oma&t #o&ument Bournal #isla$s the most imortant #ata from the #o&ument hea#ers an#
items in the form of a tale for the #o&uments sele&te#. 3he list &an e use# as a &oma&t Bournal an# for re&on&iliation 1ith the a&&ount alan&es )a&&ounting re&on&iliation+.
Prere#uisites
3o ee&ute this a&tiit$ #o&uments hae to e oste#. (or osting run the ro&essesin the General Ledger )-01+ s&enario in the Accounts Receiva2les )-03+ s&enario or in the Accounts Paya2les )-04+ s&enario using the master #ata from these#o&uments.
Procedure!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger →
&n%ormation System → General Ledger Reports )$e!+ → *ocument
→ General → Compact *ocument ;ournal
Transaction code SMA@RMF0!229
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Reporting → *ocument ;ournal → Compact
*ocument ;ournal
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the Compact *ocument ;ournal s&reen enter the reuire# #ata.
Field nae !escription *ser action andvalues
Coent
Company Code 1000
Fiscal 6ear 'urrent fis&al $ear
Ledger 'hoose the @e#ger $ou areintereste# in. 8f $ou hae onl$ onele#ger the fiel# isnQt ne&essar$Nrese&tiel$ stan#ar# le#ger 0@is fille#
3eneralelections
Re%erence$um2er
8f ne&essar$ enter the se&ifie#referen&e #o&ument numers )see
entr$ from eamle+Ee&ute )(+
esult
A searate list is &reate# for ea&h #o&ument status )normal #o&uments re&urring entr$ original#o&uments samle #o&uments statisti&al #o&uments+. 3he #o&ument status is in#i&ate# in thelist hea#er.
3otals sheets 1hi&h in#i&ate the #eit ; &re#it totals for ea&h a&&ount t$e )G;@ a&&ounts&ustomers en#ors+ searatel$ a&&or#ing to osting erio# are ut out for ea&h &oman$ &o#eat the en# of the &oma&t #o&ument Bournal.
$" cenario II0 MonthEnd Closing
$"$1 *pdating E2change ates
*se
8n this a&tiit$ $ou u#ate e&hange rates. 3he e&hange rates &an e maintaine# ea&h #a$ oreer$ month-en# at least.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger →
Environment → Current Settings → Enter Translation Rates
Transaction code SM%'EM6000!F4
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enuGeneral Ledger
→ Periodic Processing
→ Foreign CurrencyValuation → Update Excange Rates
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the Cange Vie! Currency Excange Rates" #vervie! s&reen &hoose $e! Entries.
=. 5ae the follo1ing entries,
Field nae !escription *ser action and values Coent
ExRt E&hange Rate EURX a## OER?O ERtentr$ for #esire#&urren&$&ominations
Valid %rom ali#it$ #ates
&ndir'(uot )or*ir'(uot'+
numer Enter the e&hangerate ratio here
From #ate
To #ate
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
ou &an &o$ eisting re&or#s sele&t the line an# &o$ )(6+ an# &hange the Valid%rom #ate an# &ndir'(uot,*ir'(uot' alues to simlif$ the u#ate.
3he e&hange rate is ase# on a ratio #efine# for &urren&$ &ominations. 3he&ndir'(uot . fiel# &ontains an e&hange rate a&&or#ing to the in#ire&t uotationmetho#. 3he e&hange rate gies the amount of the %rom &urren&$ that $ou get for aunit )!0 !00 an# so on+ of the to &urren&$. 3he *ir'(uot' fiel# &ontains an e&hangerate a&&or#ing to the #ire&t uotation metho#. 3he e&hange rate gies the ri&e inthe to &urren&$ that $ou hae to a$ for a unit )!0 !00 an# so on+ of %rom &urren&$.
4. 'hoose Save'
esult
/e1 e&hange rates are aailale in the s$stem.
$"$" 3aps in !ocuent 4u/er Assignent
*se
ou &an use this reort to fin# gas in the #o&ument numer assignment a&ross seeral le#gers.3he s$stem re&ogni:es an# #o&uments #o&ument numers that hae een assigne# more thanon&e in an interal.Pro&essing taes la&e at the leel of &oman$ &o#e numer range an# fis&al $ear. 8f $ouse&if$ the #o&ument t$e as sele&tion &riteria the rogram #etermines the releant numerrange automati&all$.
Prere#uisites
3o ee&ute this a&tiit$ #o&uments hae to e oste#. (or osting run the ro&essesin the External Financial Accounting)-./+ s&enario in the General Ledger )-01+ s&enario in the Accounts Receiva2les )-03+ s&enario in Accounts Paya2les )-04+ s&enario or in the Cas 5anagement )-1.+ s&enario using the master #ata fromthese #o&uments.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger →
&n%ormation System → General Ledger Reports )$e!+ → *ocument
→ General → Gaps in *ocument $um2er Assignment
Transaction code SMA@RMF0!2=42
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager
)SAPM/%PRM(8/A''-5+
+usiness role enu General Ledger → Reporting → *ocuments → Gaps in *ocument$um2er Assignment
2. 7n the Gaps in document $um2er Assignment s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Company Code 1000
Fiscal 6ear &urrent $ear
esult
All #o&uments for the numer range interal se&ifie# are sele&te# an# the s$stem &he&s
1hether there are gas or #o&ument numers that hae een assigne# more than on&e.8t there are mistaes a list of missing #o&ument numers an# #o&ument numers assigne# morethan on&e is &reate#.
$"$, Invoice 4u/ers Allocated T.ice
*se
3he rogram &reates a list 1hi&h #isla$s all #o&uments er a&&ount numer of the en#or orthe &ustomer 1hi&h o&&ur 1ithin a referen&e numer reeate#l$ that is if a #uli&ate inoi&eeists
Prere#uisites
3o ee&ute this a&tiit$ #o&uments hae to e oste#. (or osting run the ro&essesin the Accounts Receiva2les )-03+ s&enario or in the Accounts Paya2les )-04+ s&enario using the master #ata from these #o&uments.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger →
&n%ormation System → General Ledger Reports )$e!+ → *ocument
→ General → S7ALR743.-/89- : &nvoice $um2ers Allocated T!ice
Transaction code SMA@RMF0!2=4!
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager
)SAPM/%PRM(8/A''-5+
+usiness role enu General Ledger → Reporting → *ocuments → &nvoice $um2ers
Allocated T!ice
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the &nvoice $um2ers allocated t!ice s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Company Code 1000
Fiscal 6ear &urrent $ear
Posting *ate a&tual #ate
esult
A list of #o&ument numers that are allo&ate# t1i&e is &reate#.
$"$ -pening and Closing Posting Periods
*se
8n this a&tiit$ $ou &lose the osting erio#s an# oen the ne1 a&&ounting erio#.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger →
Environment → Current Settings → #pen and Close Posting Periods
Transaction code SMA@RMF00=642 )7%*2+
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → Closing Periods → #pen ,
Close Posting Periods
2. 7n the Cange Vie!" Posting Periods" Speci%y Time &ntervals" #vervie! s&reen mae thefollo1ing entries,
Field nae !escription *ser action and values Coent
Variant 0010 ariant for the &oman$&o#e
From per - ne1 erio# /e1 erio# for A&&ount3$es )A D 5 S+
6ear a&tual $ear or at the $ear-en#ne1 $ear
$ear for A&&ount 3$es)A D 5 an# S+
To period the highest ermitte# ostingerio#
6ear the highest ermitte# osting$ear
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
=. 'hoose Save.
esult
/o more A;P A;R or 55 ostings &an e ma#e to the reious erio#. 3o ie1 a en#or aging
reort use transa&tion SMA@RMF0!20* or menu ath Accounting →Financial Accounting →
Accounts Paya2le → &n%ormation System → Reports %or Accounts Paya2le Accounting →
Vendors" &tems Vendor Payment <istory !it #& Sorted List .
3o ie1 a &ustomer aging reort use transa&tion SMA@RMF0!2!F or menu ath Accounting →
Financial Accounting → Accounts Receiva2le → &n%ormation System → Reports %or Accounts
Receiva2le Accounting → Customers" &tems Customer #pen &tem Analysis 2y =alance o%
#verdue &tems.
Account Type !escription
> <ali# for all a&&ount t$es
A Assets
D 'ustomers
<en#ors
5 5aterials
S G;@ A&&ounts
$"$5 Entering ecurring Entries
*se
8n this a&tiit$ $ou enter re&urring entries.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → Posting
→ Re%erence *ocuments → Recurring *ocument
Transaction code (%D!
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager
)SAPM/%PRM(8/A''-5+
+usiness role enu General Ledger → Posting → Recurring *ocuments → Enter
Recurring Entry
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the Enter" Recurring Entry" <eader *ata s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Company Code 1000
First run on !st of &urrent month
Last run on !st of net month
&nterval in monts sele&t reuire# interall for eamle 0!
Run date sele&t reuire# #a$ for eamle 0!
Run scedule
Trans%er amounts inlocal currency
sele&t
Copy texts sele&t
Trans%er tax amounts
in local currency
sele&t
*ocument Type SA
Currency EUR
Rate
Re%erence
Translatn *ate
*ocument <eaderText
Trading part =A
Pst>y 40
Account sele&t a&&ount for eamle 6F000
SGL &nd
TType
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=. 'hoose Enter .
4. 7n the Enter" Recurring Entry" Add G,L account item s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
G,L Account
Company Code
Amount L for eamle !0000
Tax Code L for eamle <0 or <!
Calculate tax sele&t
=usiness Area
Cost Center L for eamle !!0!
#rder
Pro%it Center $et!or?
Purcasing *oc
@uantity
Assignment
Text
Pst>y 50
Account L for eamle 20000
SGL &nd
TType
*. 'hoose Enter .
6. 7n the Enter" Recurring Entry" Add G,L account item s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Amount L for eamle !0000
Value *ate L for eamle first of&urrent month
3he alue #ate is
nee#e# in &ase ofan a&&ounts 1ithfiel# status grou%0*. 8n other &asesthe alue #ate is notne&&essar$
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F. 'omlete #o&ument #etails an# &hoose Save'
esult
3he re&urring entries are ma#e.
$"$= Posting ecurring Entries
*se
8n this a&tiit$ $ou ost re&urring entries. 3he s$stem &he&s if the re&urring osting eists in thes$stem 1ith a ost #ate 1ithin the erio# eing oste#.
Prere#uisites
3o ee&ute this a&tiit$ re&urring entries hae to e entere#. Run the ro&esses in ste 4.2.*.
Procedure!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → Periodic
Processing → Recurring Entries → Execute
Transaction code (.!4
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager
)SAPM/%PRM(8/A''-5+
+usiness role enu General Ledger → Periodic Processing → Recurring Entries →
Execute Recurring Entries
2. 7n the Create Posting *ocuments %rom Recurring *ocuments s&reen mae the follo1ingentries,
Field nae !escription *ser action and values Coent
Company Code 1000
Fiscal 6ear &urrent fis&al $ear
Settlement Period starting #ate for eamle !st of
&urrent month
Settlement Periodto
en# #ate for eamle last #a$ of&urrent month
Session $ame sele&t a name 8f reuire#. 8f $ou #o notassign a searate =atcinput session name theat&h inut sessionname SAPF-/. is set $the rogram.
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=. 'hoose Execute.
esult
A at&h inut session is &reate# 1ith ostings for re&urring #o&uments that &an e ro&esse# to
ost the reuire# finan&ial a&tiit$.
$"$> unning +atch Input ession
*se
3his a&tiit$ runs the at&h inut session.
Prere#uisites
A at&h inut session must eist or e &reate#.
Procedure!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu System → Services → =atc &nput → Sessions
Transaction code S5=*
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager
)SAPM/%PRM(8/A''-5+
+usiness role enu General Ledger → Periodic Processing → Closing Preparation →
=atc &nput 5onitoring
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2. 7n the =atc &nput" Session #vervie! s&reen sele&t a session to ro&ess an# &hooseProcess Session )(+.
=. 7n the Process Session Create s&reen sele&t a mo#e )*isplay errors only is referre# utProcess,%oreground an# =ac?ground also 1or+ then &hoose Process or Enter .
Process&%oreground, All the s&reens are #isla$e# an# must e &onfirme# 1ithEnter
!isplay Errors -nly, 3he #o&uments are not oste# in the foregroun#N onl$#o&uments 1ith errors are #isla$e# 1hi&h $ou &an &orre&t.
+ac?ground, 3he #o&uments are not oste# in the foregroun#. Do&uments 1itherrors remain in the session an# &an then e ro&esse# an# &orre&te# in theforegroun#.
'he& manuall$ 1hether all #o&uments of a session 1ere oste#. ou &an see thisin the session oerie1. 8f a session 1as ro&esse# in the foregroun# the sele&tion
s&reen Session Success%ully Processed #isla$s after the osting. 'onfirm thesele&tion s&reen 1ith Enter .
4. 'orre&t an$ errors that sho1 #uring ro&essing.
esult
A&&ounting #o&uments are oste# an# re&urring #o&uments are u#ate# 1ith ro&essing #ata)next run on an# num2er o% runs+. 3o #isla$ a oste# #o&ument use transa&tion &o#e (%@!/.
!e/ited Accounts Credited Accounts
G;@ A&&ounts G;@ A&&ounts
<en#ors <en#ors'ustomers 'ustomers
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$"$@ Autoatic Clearing o% 3&I Account
*se
3his a&tiit$ han#les the automati& &learing of the GR;8R a&&ounts. 3he ur&hase or#er numeran# item is use# to &omare #o&uments.
Prere#uisites
3o ee&ute this a&tiit$ #o&uments in material management hae to e oste#. (orosting run the ro&esses in the 5aterials 5anagement )-.9+ s&enario using themaster #ata from these #o&uments.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → Periodic
Processing → Automatic Clearing → itout Speci%ication o%
Clearing Currency
Transaction code (.!=
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → Clearing → Automatic
Clearing
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2. 7n the Automatic Clearing s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Company Code 1000
Fiscal 6ear &urrent fis&al $ear
Select G,L accounts sele&t
G,L Accounts sele&t a&&ount for eamle 29=00044F000
/ot interal ut singlealues entr$
Test run #esele&t ou &an sele&t 3estrun to reie1 the #atathat &an e &leare#1ithout a&tuall$&learing the #ata
Posting Paraeters
Clearing date last #a$ of &urrent fis&al$ear for $ear-en# &learing
for eamle;!2;=!
@ast #a$ of month formonth-en# &learing
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=. 'hoose Execute.
4. 3he s$stem #isla$s the message Tis program is a production run. 'hoose Enter .
esult
3he GR;8R a&&ount is &leare# 1ith the &orre&t ur&hase or#er an# alue uantit$ on&e the goo#sre&eit an# inoi&e re&eit hae een oste#. 3his ees the anal$sis of the GR;8R a&&ount at amanageale leel. 3he s$stem generates a reort sho1ing the #etails of the #o&uments notO&leare#O an# O&leare#O 1ith O&learingO #o&ument information.
$"$9 Analyse 3&I Clearing Accounts
*se
3his a&tiit$ anal$:e GR;8R 'learing A&&ounts an# Disla$ A&uisition 3a.
3he rogram anal$:es goo#s re&eit;inoi&e re&eit )GR;8R+ &learing a&&ounts at a se&ifie# e$
#ate an# generates a#Bustment ostings if ne&essar$. 3hese are nee#e# to #isla$ the follo1ingusiness transa&tions &orre&tl$ in the alan&e sheet,
• Goo#s #eliere# ut not inoi&e#
• Goo#s inoi&e# ut not #eliere#
3he rogram sele&ts all items in GR;8R &learing a&&ounts that are oen at the se&ifie# e$ #ate.8f the oen items er ur&hase or#er numer an# item in lo&al &urren&$ #o not alan&e out to:ero a#Bustment ostings are &reate# in a at&h inut session for these items. "ith a &re#italan&e the transa&tion is seen as deliveredB 2ut not invoiced . "ith a #eit alan&e thetransa&tion is seen as invoicedB 2ut not delivered .
A#Bustment ostings are &reate# er &oman$ &o#e GR;8R &learing a&&ount re&on&iliationa&&ount an# usiness area. All ostings are reerse# at the se&ifie# reerse osting #ate. 8f no
#ate is entere# the rogram reerses the ostings on the #a$ after the e$ #ate.8f $ou are using arallel lo&al &urren&ies the alan&e in the first lo&al &urren&$ also #eterminesthe transa&tion. 8f the alan&e in the first lo&al &urren&$ is :ero the transa&tion e$ is #etermine#from the arallel &urren&$.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → Periodic
Processing → Closing → Reclassi%y → GR,&R Clearing
Transaction code (.!9
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → Clearing → Analye
Goods , &nvoice Received Clearing Accounts
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2. 7n the Automatic Clearing s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
GL account sele&t a&&ount for eamle 29=00044F000
Company Code 1000
Posting Paraeters
>ey date e$ #ate for oerie1 Do&uments 1hi&h haenot een &leare# at this#ate or 1hose &learing#ate is after this #ateare in&lu#e# in therogram run.
=. Sele&t ta stri Postings an# mae the follo1ing entries,.
Field nae !escription *ser action and values CoentCreate Postings sele&t
document date L #o&ument #ate of theat&h inut )foreamle last #ate of themonth+
document type L #o&ument t$e of theosting )for eamleSA+
posting date L osting #ate of theosting )for eamle
last #a$ of the month
Reversal postingdate
L osting #ate of thereersal )for eamlefirst #a$ of the netmonth
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4. 'hoose Execute.
*. A at&h inut 1ith name R("ERE00 is &reate#.
6. Start the at&h inut session as #es&rie# in &hater 4.2.F 1ith using the session name
R("ERE00.
esult
3he GR;8R a&&ount is &leare# 1ith the &orre&t ur&hase or#er an# alue uantit$ on&e the goo#sre&eit an# inoi&e re&eit hae een oste#. 3his ees the anal$sis of the GR;8R a&&ount at amanageale leel. 3he s$stem generates a reort sho1ing the #etails of the #o&uments notO&leare#O an# O&leare#O 1ith O&learingO #o&ument information.
$"$1 Autoatic Clearing
*se
3his rogram &lears oen items from &ustomer en#or an# G;@ a&&ounts )in arti&ular GR;8R&learing a&&ounts+ automati&all$.
8t sele&ts all a&&ounts se&ifie# in the alue sets that hae #eit an# &re#it ostings.
Prere#uisites
3o ee&ute this a&tiit$ oen item #o&uments hae to e oste#. (or osting run thero&esses in the General Ledger )-01+ s&enario in the Accounts Receiva2les )-03+ s&enario or in the Accounts Paya2les )-04+ s&enario using the master #ata fromthese #o&uments.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → Periodic
Processing → Automatic Clearing → itout Speci%ication o%
Clearing Currency
Transaction code (.!=
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → Clearing → Automatic
Clearing
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2. 7n the Automatic Clearing Screen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Company Code 1000
Fiscal 6ear &urrent fis&al $ear
Posting *ate first a&tual month #ate
last a&tual month #ate
Select Customers sele&t
Select vendors sele&t
Select G,Laccounts
sele&t
Test run #esele&t ou &an sele&t 3estrun to reie1 the #ata
that &an e &leare#1ithout a&tuall$&learing the #ata
Posting Paraeters
Clearing date last #a$ of &urrent fis&al$ear for $ear-en# &learing
for eamle;!2;=!
@ast #a$ of month formonth-en# &learing
=. 'hoose Execute.
4. 3he s$stem #isla$s the message Tis program is a production run. 'hoose Enter .
esult
3his rogram &lears oen items from &ustomer en#or an# G;@ a&&ounts automati&all$ if the&on#ition for automati& &learing is fulfille# )Deit an# 're#it same amount assignment is thesame+
$"$11 Manual Clearing
*se
8f #o&uments &annot e &leare# automati&all$ )for eamle the assignment is not eual+ the$&an e &leare# manuall$.
Prere#uisites
3o use this a&tiit$ #o&uments 1ith oen items hae to e oste#. Run thero&esses in s&enario General @e#ger )!*6+ A&&ounts Re&eiale )!*F+ or A&&ountsPa$ale )!*+ using the master #ata from this #o&ument
Run the ro&esses in s&enario General Ledger )-01B capter 9'-8+ or Accounts Receiva2le )-03BCapter 9'--' Do&uments from a&&ounts a$ale also &an &leare# manuall$.
3he ro&ess for a&&ounts a$ale is #es&rie# as follo1s.
Procedure
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!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting Financial Accounting Accounts Paya2le
Account
Clear Transaction code (-44
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role A&&ounts Pa$ale A&&ountant
)SAPM/%PRMAPM'@ER-5+
+usiness role enu Accounts Paya2le → Posting → *ocument Processing → Clear
Vendor
2. 7nl$ SAP /et"eaer %usiness 'lient )SAP /"%'+,5ar the first ro1 of the reuire# usiness artner an# &hoose All <en#or @ine 8tems 7en
=. Sele&t the releant #o&ument numer an# &hoose Clear Vendor &tems.
4. 7n the Clear Vendor" <eader *ata s&reen enter the reuire# #ata.
Field nae !escription *ser action and values Coent
Account Enter <en#or. Enter the en#or a&&ountnumer for 1hom theinoi&e an# &re#it memo1as oste#.
for eamle !00000
Company Code 1000
Additionalelections
Re%erence
*. 'hoose Enter .
6. 7n the Clear Vendor" Enter Selection Criteria s&reen enter the reuire# #ata.
Field nae !escription *ser action and values Coent
Re%erence From Referen&e interal to etaen into a&&ount
for eamle RE(006
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F. 'hoose Process #pen &tems.
. Deen#ing on $our user settings the oen items $ou 1ant to &lear hae to e a&tiate# first.3o #o this mar the oen items an# &hoose Activate &tems.
9. 8f #is&ount has een &al&ulate# #elete the amounts 1hi&h are #efaulte# in the rese&tie&olumn.
!0. ou hae to se&if$ the oen items that are to e full$ &leare# an# the oen items for 1hi&ha resi#ual item is to e &reate#.'hoose Residual &tems an# enter the resi#ual amount for the inoi&e. As an alternatie $ou&an also #oule-&li& the entr$ fiel# 1hi&h &auses the transa&tion to &al&ulate the resi#ualamount itself.
!!. (or some reasons it maes sense not to allo&ate the resi#ual amount to one item ut toost it to the a&&ount 1ithout allo&ation. 3o #o so use the fiel# *i%%erence Postings instea#an# enter the resi#ual amount here.
!2. 'hoose Post )CtrlDS+ to sae $our entries. 3he #o&ument oerie1 is eing #isla$e# no1
an# $ou are ase# to u#ate the highlighte# line item. 'hoose the resi#ual item $ #oule-&li& an# enter a #es&riing tet for the line item. 'hoose Post )CtrlDS+ to finall$ ost the#o&ument.
esult
3he oen items sele&te# in the a&&ount hae een &leare#. 8f a #ifferen&e is #etermine# aresi#ual item or a ne1 oen item is &reate#.
$"$1" Posting Adustent Entries
*se
8n this a&tiit$ $ou ost a#Bustment entries. Reie1 finan&ial results an# mae a#Bustmentostings for a&&ruals or an$ OmissingO finan&ial information that is i#entifie#.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → Posting
→ Enter G,L Account *ocument
Transaction code (%*0
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Posting → Posting → Post G,L Account
*ocument
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 5ae the follo1ing entries,
Field nae !escription *ser action and values Coent
Company Code 1000
*ocument date enter #ate for eamle to#a$
Currency EUR
Posting *ate enter #ate for eamle to#a$
Re%erence
*oc <eader Text
G,L Account G;@ a&&ount for eamle 2000
*,C S )Deit+
Amount in doc curr' enter amount for eamle !000
G,L Account enter G;@ a&&ount for eamle 60000*,C H )'re#it+
Amount in doc curr' enter amount for eamle !000
Cost center enter &ost &enter for eamle !!0!
#rder 7tional
Tax code enter ta &o#e for eamle <! forgerman$ ta !9T
Calculate tax sele&t
=. 'hoose Post .
esult
5ae sure that the finan&ial re&or#s reresent the usiness a&tiities #uring the erio# to theest &aailit$ ossile.
!e/ited Accounts Credited Accounts
<arious G;@ a&&ounts 1ith &ost &entersinternal or#ers an#;or assets
<arious G;@ a&&ounts 1ith &ost &entersinternal or#ers an#;or assets
$"$1, Foreign Currency evaluation
*se3he total #ifferen&e of all the oen a&&ount items is oste# to a alan&e sheet a#Bustmenta&&ount there$ retaining the original a&&ount alan&e. 3he gains or losses from e&hange rateflu&tuations from the aluation are entere# as offsetting entries in searate eense an# reenuea&&ounts for e&hange rate #ifferen&es. 8f $ou erform an u#ate run an# enter a session namefor the at&h inut session $ou &an run the session after it has een &reate#. (or moreinformation refer to the Running %at&h 8nut Sessions %usiness Pro&ess Do&umentation.
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Prere#uisites
3he e&hange rate tale has entries for &urren&ies. 3he aluation metho#)s+ are #efine#.
/ote, A&&or#ing to the ne1 la1 =ilanrectsmodernisierungsgeset )%il5oG+ inGerman$ the oen items in foreign &urren&$ hae to e aluate# 1ith t1o aluationmetho#s from the eginning of the $ear 20!0,
• (rom remaining life of u to one $ear the histori&al &ost rin&ile an# the
imlementing rin&ile #o not al$. 3he aluation ro&e#ure has to e Al!aysevaluate.
• (rom a remaining life of more than one $ear the aluation ro&e#ure stri&t
lo1est alue rin&ileQ has to e use#.
3he remaining life is #etermine# $ the #ate 1hi&h is entere# as =aseline *ate %or*ue *ate Calculation. 3his #ate is use# as the aluation e$ #ate for the foreign&urren&$ aluation. 3he #ifferen&e of this #ate in &omarison to the osting #ate#efines the remaining life.
3he aluation metho# %8@5Q is &reate# 1ith these settings an# assigne# to thealuation area % 1hi&h is use# in the follo1ing ro&e#ure.
3he a#Bustment a&&ount for ea&h &ustomer an# en#or re&on&iliation a&&ount eist.3he a&&ount #etermination must e #efine#. A&&ounts eist for unreali:e# e&hangerate #ifferen&es an# reali:e# e&hange rate #ifferen&es.
3o ee&ute this a&tiit$ oen item #o&uments hae to e oste#. (or osting run thero&esses in the General Ledger )-01+ s&enario in the Accounts Receiva2les )-03+ s&enario or in the Accounts Paya2les )-04+ s&enario using the master #ata fromthese #o&uments.
%e a1are that the #o&uments hae to e oste# in other &urren&ies )not in ER+.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → Periodic
Processing → Closing → Valuate → Foreign Currency Valuation
)$e!+
Transaction code (AG@M('M<A@
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → Foreign Currency
Valuation → Foreign Currency Valuation
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the Foreign Currency Valuation s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Company Code 1000
Valuation >ey *ate last #a$ of the reiousmonth
e$ #ate for the foreign&urren&$ aluation
Valuation Area YB
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=. 'hoose the Postings ta age.
4. Sele&t the Create Postings &he&o.
*. Sele&t the Reverse Postings &he&o for G;@ A&&ount %alan&e <aluation.
6. 'hoose the #pen &tems ta age.
F. Sele&t the Valuate G,L Account #pen &tems &he&o.
. Sele&t the Valuate vendor open items an# Valuate customer open items &he&oes.
9. 'hoose the G,L =alances ta age.
!0. Sele&t the Valuate G,L Account =alances &he&o.
!!. 'hoose Execute.
esult
(oreign &urren&$ ostings in the s$stem are reresente# in the finan&ial statements 1ith &urrent#ate aluation. 31o t$es of #o&uments are oste#,
!+ OReortingO erio# #o&ument)s+ to reresent OrealuationO.
2+ O/etO erio# #o&uments to OreerseO the first osting)s+.
3he s$stem generates a (oreign 'urren&$ <aluation reort sho1ing the #etails of 1hat a&&ounts$ #o&ument 1ere Orealuate#O. 3he #o&ument #ata in&lu#es Amount in (' Amount in lo&. &ur.E&h.rate )original+ E&h.rate )ne1+ Posting Date an# /e1 Differen&e.
3he Gain;@oss nreali:e# (oreign 'urren&$ Realuation a&&ount gets #eits an# &re#its ase#on gain;loss #etermination. 3he A#Bustment a&&ounts for AR an#;or AP )Domesti& (oreignan#;or 8nter&oman$+ get the Ooff-setO amount oste# to Gain;@oss a&&ount.
$"$1 Posting Ta2 Paya/le (Posting Ta2 Aounts Manually)
*se
3he general le#ger a&&ounting menu &ontains general reorts that $ou &an use to &reate thea#an&e return for ta on sales;ur&hases an# the annual ta return in list form. ou thentransfer this #ata to the ta offi&e form. 3he #ata is ealuate# ia the #o&uments.
3he outut ta a&&ount &annot normall$ e oste# #ire&tl$ 1hi&h means that a transfer ostingfor the a&&ount alan&e &annot e ma#e #ire&tl$ to the ta a$ale a&&ount. SAP ERP roi#esthe follo1ing otions for transfer ostings,
• ou &an generate a at&h inut session for this transfer osting $ means of the
a#an&e return for ta on sales;ur&hases.
• ou &an ost the ta amounts to a ta a$ale a&&ount manuall$ $ means of the Post
Tax Paya2le fun&tion. 3he amounts for the a#an&e return for ta on sales;ur&hases for 1hi&h a transfer osting has een ma#e 1ill still not e taen into a&&ount in thefollo1ing month e&ause the #o&ument &reate# #oes not &ontain an$ ta se&ifi&ations.
3his transa&tion #oes not &oer the taation ro&e#ure for lants aroa# or &ross-&oman$ &o#etransa&tions )#elta 'ustomi:ing+.
Prere#uisites
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3o ee&ute this a&tiit$ oen item #o&uments hae to e oste#. (or osting run thero&esses in the General Ledger )-01+ s&enario in the Accounts Receiva2les )-03+ s&enario or in the Accounts Paya2les )-04+ s&enario using the master #ata fromthese #o&uments.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → Periodic
Processing → Closing → Report → Post Tax Paya2le
Transaction code (%4!
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager )German$+)SAPM/%PRMDEM(8/A''-5+
+usiness role enu General Ledger → Periodic Processing → Reporting → Post Tax
Paya2le
2. 7n the Post Tax Paya2le" <eader *ata s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
*ocument *ate #o&ument #ate for eamle a&tual #ate
Type SA
Company Code 1000
Posting *ate osting #ate for eamle a&tual #ate
Currency EUR
Pst>y 40
Account 3a on sales an#ur&hases )ta a$ale+
for eamle 262!00 )'hartof a&&ount 8R+
Enter
Amount enter amount for eamle !000
Pst>y 50
Account Pa$ales to ta offi&e for eamle 42900 )&hartof a&&ount 8R+
enter
Amount enter amount for eamle !000
Tax Code ta &o#e 1ithout taro&e#ure
for eamle <0
Post
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
esult
ou hae oste# the ta amounts to a ta a$ale a&&ount manuall$.
$"$15 Advancing eturn %or Ta2 on ales&Purchases
*se
Posting ia reort )R(5S<00+, )as recoended /y AP +
3he reort &reates the a#an&e return for ta on sales;ur&hases an# if reuire# a at&h inutsession for maing an automati& transfer osting for the ta a$ale.
"hen the s$stem &reates a at&h inut session for the ta a$ale transfer osting a #o&umentis reare# for ea&h &oman$ &o#e sele&te#. 8n this #o&ument one item for osting to the taa&&ount an# one item for osting to the ta a$ale a&&ount is &reate# for ea&h ta a&&ount.
8f reuire# the reort starts filling in the form for a#an&e return for ta on sales;ur&hases)fun&tion not &oere#;#elta 'ustomi:ing+. 8t roi#es the ta alan&es for ea&h &oman$ &o#e
the ta on sales;ur&hases &o#e transa&tion e$ total;#eit;&re#it in#i&ators an# the sele&te#erio# in taular form. 3he suseuent rint reort uses these tales to #etermine the #atareuire# for the rintout.
ou &an set the outut lists to suit $our reuirements. ou &an use the A%AP @ist <ie1er fun&tionto arrange the lists a&&or#ingl$.
Prere#uisites
3o ee&ute this a&tiit$ #o&uments hae to e oste#. (or osting run the ro&essesin the General Ledger )-01+ s&enario in the Accounts Receiva2les )-03+ s&enario or
in the Accounts Paya2les )-04+ s&enario using the master #ata from these#o&uments.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → Reporting
→ Tax Reports → General → Advance Return %or Tax on
Sales,Purcases → Advance Return %or Tax on Sales,Purcases
Transaction code SMA@RMF0!2=*F
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager )German$+
)SAPM/%PRMDEM(8/A''-5+
+usiness role enu General Ledger → Periodic Processing → Reporting → Advance
Return %or Tax on Sales,Pur'on Sales,Pur'
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2. 7n the Advance Return %or Tax on Sales,Purcases s&reen mae the follo1ing entries.
Field nae !escription *ser action and values Coent
Company Code 1000
Fiscal 6ear a&tual fis&al $ear 'urrent fis&al $ear
Posting *ate 0!..$$ =0..$$ U &urrent month
$$ U &urrent $ear
FurterSelections"Fiscal Period
Enter the month for 1hi&h$ou 1ant to &reate the tareturn for ta onsales;ur&hases.
Tax Paya2lePosting"=atc &nputSession Re(uired
=lan? for test run
for u#ate run
3he s$stem &reates a list inoth the test run an# u#aterun.
&% 2atc inputsession re(uired"Postings*ocument Type
SA
Posting *ate =0..$$ U a&tual month
$$ U a&tual $ear
suall$ the last #a$ in themonth on 1hi&h the reorthas to e &reate#.
*ue *ate o% te
Tax Paya2le
An$ #ate after the fis&al
erio# en#
!0th of the follo1ing month
)for eamle+
Ee&ute )(+
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=. 8f running the at&h inut session,
(or information on running a at&h inut session refer to the #es&ritions in the
Running =atc &nput Sessions %usiness Pro&ess Do&umentation.
Due to ne1 ta regulations in German$ $ou hae to sen# $our a#an&e return for taon sales ; ur&hases ele&troni&all$ to the German authorities. (or more informationsee SAP /ote F*!60= Ele&troni& a#an&e return for ta on sales;ur&hases $Elster 2 )German$+ or htts,;;1esm20*.sa-ag.#e;elster-fin . 3here SAP offers t1oossiilities. ou &an use the SAP %usiness 'onne&tor or $ou use the SAPE&hange 8nfrastru&ture )?8+ a &omonent of SAP /et"eaer 04.
Due to these settings in SAP %asis 1e #elier a manual 1oraroun#. Just use the fun&tionalit$#es&rie# aoe using transa&tion &o#e SMA@RMF0!2=*F. After1ar#s $ou oen the ele&troni&form offere# $ German authorities an# ret$e manuall$ the figures $ou hae got 1ith
transa&tion &o#e SMA@RMF0!2=*F rese&tiel$ Reort R(5S<00.
esult
3he re&eiale or a$ale is-V-is the ta offi&e is oste# to the 3a on sales an# ur&hases)ta a$ale+ a&&ount.
ou &an ost the amount from a&&ount 3a on sales an# ur&hases )ta a$ale+ to othera&&ounts,
- Re&eiales from ta authorities- Pa$ales to ta offi&e
$"$1= EC ales 7ist
*se
3he ta authorities use the EC sales list to roi#e information for other E memer states.
All &omanies must sen# an EC sales list to the ta authorities resonsile 1hi&h roi#esinformation on the ta-eemt goo#s #elieries an# moements to registere# &omanies&on#u&te# 1ithin the E #uring the reorting erio#.
8f $ou hae a&tiate# the aroriate in#i&ator in the #o&ument entr$ s&reen $ou &an also#o&ument triangular #eals in the EC sales list .
Fors and Te2ts
3he stru&ture of the EC sales list itself is #efine# in a SAPs&rit form. (MAS@MDE isre&ommen#e# for the German EC sales list )this form is aroe# $ the German taauthorities+. 3he form (MAS@MDEM@8S3E is also aailale. 3his rints oth the #ata reuire# forthe notifi&ation an# the &ustomer a##ress #ata. ou hae to a&tiate Also Read Address *ata for this urose.
3he notifi&ation in&lu#es stan#ar# #o&uments 1hose outut ta &o#e has een set as Ein#i&ators 1ith the alues - or 8 in the s$stem settings.
8f the &ustomer <A3 registration numer is not gien in the #o&ument the s$stem oututs a#etaile# error message. 8n this &ase the information is no longer roi#e# in the notifi&ation.
Preparing EC ales 7ists
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(or the EC sales lists it is a rereuisite that in &ustomer master #ata the fiel#s Country )taage Address+ an# VAT registration num2er )ta age Control *ata+ must e fille#. 3he master#ata use# $ %est Pra&ti&es fulfills this rereuisite. "hen osting the #o&ument )setautomati&all$ &oie#+ the #ata )'ountr$ an# <A3 registration numer+ is &oie# from the&ustomer master #ata into the #o&ument.
ou &an see it in transa&tion (%F0 or (%F*. Go to ta age *etail' 3he fiel#s Reporting country an# VAT registration num2er are fille# automati&all$. (urthermore the #o&uments must haeeen oste# 1ith outut ta &o#e A6 or AF.
Prere#uisites
3a-releant #o&uments )E+ shoul# e oste#.
8f reuire# $ou &an reuest a line item #isla$ 1hi&h lists the information to e reorte# at#o&ument leel an# &arries out the follo1ing summation,
• 3otal er su&ontra&ting in#i&ator
•3otal er &ustomer <A3 registration numer
• 3otal er &oman$ &o#e
'ustomer inoi&es 1ith a <A3 registration numer an# outut ta &o#e A6 or AFmust e oste# in the s$stem.
3o ee&ute this a&tiit$ run the ro&esses in the Sales #rder Processing" Sale %romstoc? )-.+ using the master #ata from this #o&ument.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → Reporting
→ EC Sales List → General → EC Sales List
Transaction code SMA@RMF0!2400
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager )German$+
)SAPM/%PRMDEM(8/A''-5+
+usiness role enu General Ledger → Periodic Processing → Reporting → EC SalesList
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2. 7n the EC Sales List s&reen mae the follo1ing entries.
Field nae !escription *ser action and values Coent
Company Code 1000
Fiscal 6ear &urrent fis&al $ear 'urrent fis&al $ear
Reporting@uarter
Reuire# uarter an#$ear
for eamle 8f $ou haeoste# the #o&uments on7&toer enter 4;&urrent ()(U(is&al ear+
#utput Tax Code A6 3o AF
Line &tem*isplay
8f $ou a&tiate this otion allthe line items are rinte#.
Also Read Address *ata
8f $ou a&tiate this otion allthe a##ress #ata is rea# an#rinte# out. 'aution, this
in&reases the rogramruntime.
#utput Per Tax$um2er
Ee&ute )(+
#utput *evice @P0! 3his fiel# aears in a Po- if an outut #ei&e is notin $our master re&or#
Print Revie! Push the utton
3he name of the form use# )(MAS@MDE+ is alrea#$ #isla$e# here. 3he authoritieshae aroe# this form for use.
=. A list &an e outut in#i&ating missing <A3 registration numers in the #o&uments. ou &anrint this out $ &li&ing the rinter i&on. 3he form is also ma#e aailale in the rintersooler. 3o #isla$ this form a&&ess the transa&tion &hoosing one of the follo1ingnaigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu System → Services → #utput Control
Transaction code SP0!
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role 83 A#ministrator )Professional ser+
)SAPM/%PRM83MAD58/-S+
+usiness role enu &T Administration → Administration → Print → #utput Controller
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4. 7n the #utput Controller Spool re(uest selection s&reen mae the follo1ing entries.
Field nae !escription *ser action and values Coent
Created 2y our user name
Ee&ute )(+
Spool re(uestnum2er
Sool/umer
Sool /umer Sele&t the Sool /o. 1ith the3itle E' Sales @ist, form
Disla$ 'ontents )(6+
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esult
ou hae &reate# a form for the E' sales list.
$"$1> Foreign Trade egulation eports 8
8n German$ re&eiales an# a$ales is-V-is non-resi#ent &omanies must e reorte# to thestate &entral an resonsile searatel$ a&&or#ing to artners an# non-resi#ent &omanies.3he totals are #isla$e# a&&or#ing to &ountries an# &urren&ies. 3he &ustomer an# en#or lineitems oen on a e$ #ate &ontain further su-#iisions.
E2ecuting eport 8
*se
ou &an use the reort to generate atta&hment I4 in a&&or#an&e 1ith German foreign tra#eregulations. 3he #ata in atta&hment I! &an also e reorte# 1ith atta&hment I4. ou mustotain ermission from the state &entral an in or#er to rint the form on an 83 rinter.
3he follo1ing restri&tions al$ 1ith regar# to &reating the reorts,
!. 'ross-&oman$-&o#e transa&tions are not taen into a&&ount.
2. 3he reorting transa&tions are #etermine# from the #o&uments sele&te# $ means of theosting or 'P #ate.
=. 3he s$stem uses a se&ial metho# to #etermine the state &entral an in#i&ator an# the&ountr$ from the #o&uments.
Prere#uisites
%efore $ou &an rint I4 reorts the follo1ing rereuisites must e fulfille#,
!. 3he lin et1een general le#ger a&&ounts an# an a&&ounts must e #efine# either $entering a house an 8D an# a&&ount 8D in the G;@ a&&ount master re&or# or $ enteringthe general le#ger a&&ount in 'ustomi:ing for the house an a&&ount 8D.
2. 3he an &harges a&&ount must e maintaine#.
=. 3he state &entral an in#i&ator must e a&tiate#.
4. 8n the &orreson#ing fiel# sele&tion strings for the osting e$ an# G;@ a&&ounts ;re&on&iliation a&&ounts the S'%;Sul$ing 'ountr$ fiel#s must e a&tiate# in the (oreignPa$ments grou.
*. 8n Glo2al *ata of the reorting &oman$ &o#e the follo1ing arameters un#er A##itionalData must e maintaine#,
(3R, 3ra#e of Reorting 'om. A&&ounting 'ler Reorting /umer (e#eral StateReorting 'oman$ A##ress A&&ounting 'lerQs 3el. /o. Aroal S'% Details
6. 8n the &ountr$ #efinitions $ou hae to enter the short name for the foreign tra#e statisti&san# the asso&iate# e$ numer as an alternatie &ountr$ e$.
A line item list is outut along 1ith atta&hment I4 for the (3R Foreign Trade Payments )thegoo#s numers are not &urrentl$ maintaine#+.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
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AP ECC enu Accounting → Financial Accounting → General Ledger → Reporting
→ German Foreign Trade Regulations → Germany → Foreign Trade
Regulation Reports 9
Transaction code SMA@RMF0!240*
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager )German$+
)SAPM/%PRMDEM(8/A''-5+
+usiness role enu General Ledger → Periodic Processing → Reporting → German
Foreign Trade Regulations 9
2. 7n the Foreign Trade Regulation Reports 9 s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Company code 1000Fiscal 6ear &urrent fis&al $ear 'urrent (is&al ear
Reporting 6ear &urrent fis&al $ear 'urrent (is&al ear
Reporting Period 3he erio# 1here the#o&uments are oste#
Print line items
#utput Reports
Select -
Select 9
Ee&ute )(+
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(urther notes are aailale ia Program *ocumentation.
esult3he rogram generates sulement I4 in a&&or#an&e 1ith the foreign tra#e regulations.
$"$1@ Foreign Trade egulation eports 85A
S&he#ule I *A sheet 2 of the German foreign tra#e regulations stiulates that re&eiales an#a$ales in rese&t of non-resi#ent &omanies )#ii#e# et1een asso&iate# an# non-asso&iate#non-resi#ent &omanies+ are to e reorte# on this form to the rese&tie state &entral an forfor1ar#ing to the German 'entral %an.
E2ecuting eport 85A
*se7n the form )in a&&or#an&e 1ith atta&hment I *A sheet 2 of the German foreign tra#eregulations+ re&eiales an# a$ales is-V-is non-resi#ent &omanies must e reorte# to thestate &entral an resonsile searatel$ a&&or#ing to artners an# non-resi#ent &omanies.
A reort is onl$ ne&essar$ if the total re&eiales or a$ales e&ee# the eemtion free limit.3he re&eiales an# a$ales are ea&h su-#ii#e# a&&or#ing to maturities of u to one $earan# more than one $ear as 1ell as #o1n a$ments. 3he totals are #isla$e# for ea&h &ountr$.
Prere#uisites
ou hae to se&if$ a##itional &oman$ &o#e information in the s$stem settings.
Reort on #is3he reort #ata is la&e# in a seuential file. 5issing alternatie &ountr$ e$s are reorte#.
8f an error o&&urs $ou hae to &orre&t the &ountr$ tale an# restart the reort.ou hae to otain a P' rogram from the &entral an that enales $ou to &reate or &orre&t areort on $our P'.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → Accounts Paya2le →
Reporting → Germany → German Foreign Trade RegulationsReport 0A
Transaction code SMA@RMF0!2!62
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager )German$+
)SAPM/%PRMDEM(8/A''-5+
+usiness role enu General Ledger → Periodic Processing → Reporting → German
Foreign Trade Regulations 0A
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2. 7n the German Foreign Trade Regulations Report 0A s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Report in euro
>ey date for eamle =!.!2.N U&urrent $ear
Company code 1000
Exemption Limitin Tousands
3000 'hange or mo#if$ as reuire#
Line &tem List
8f reuire#
Ee&ute )(+
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
esult
3he regulation list is generate#.
$"$19 Coparative Analysis
*se
During &losing oerations )month-en# en#-of-uarter or $ear-en# &losing+ $ou &an &omare thetransa&tion figures 1ith the total of the oste# #o&uments. (or this the s$stem runs the follo1ing&he&s,
• 3he #eit an# &re#it transa&tion figures of the G;@ a&&ounts &ustomer a&&ounts an# en#or
a&&ounts are &omare# 1ith the #eit an# &re#it totals of the oste# #o&uments. ou &anerform this &omarison for #o&uments in the entr$ ie1 or for those in the general le#gerie1.
8f $ou erform the &he& on #o&uments in the general le#ger ie1 an# $ou use #o&ument
slitting the s$stem simultaneousl$ &he&s 1hether the alan&e is a&tuall$ :ero in the#o&uments for the &hara&teristi&s for 1hi&h $ou hae ma#e a :ero alan&e setting.
• 3he #eit an# &re#it transa&tion figures of the G;@ a&&ounts &ustomer a&&ounts an# en#or
a&&ounts are &omare# 1ith the ali&ation in#ees )se&on#ar$ in#ees+. 3he s$stem usesali&ation in#ees for a&&ounts manage# on an oen item asis or for line item #isla$.
Prere#uisites
3o e ale to erform the &omaratie anal$sis $ou nee# authori:ation for the #esire# &oman$&o#es )authori:ation oBe&t F7=>PF7=U> +.
'lose the osting erio#s for 1hi&h $ou erform the &omaratie anal$sis. 3hisensures that no &hanges are ma#e to the transa&tion figures or #o&uments #uringre&on&iliation. Su&h &hanges 1oul# &ause the reort to terminate.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General ledger → Periodic
Processing → Closing → Cec?,Count → Reconciliation )$e!+
Transaction code (AG@(0=
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → Reporting →
Reconciliation
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2. 7n the Comparison" *ocuments , Transaction Figures s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Fiscal 6ear &urrent fis&al $ear
Company Code 1000
Ledger 0L lea#ing le#ger
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Entry 'alues
ou &an use sele&tion &riteria to restri&t the &omaratie anal$sis. ou hae the follo1ing otionsfor this,
• 3eneral electionsEnter the #esire# Fiscal 6ear Company Codes an# Posting Periods an# 1here ali&alea Ledger .
Perform the &omaratie anal$sis for all le#gers sharing a &ommon fis&al $earariant. 8f $ou also hae a le#ger 1ith a non-&alen#ar fis&al $ear ariant or a #a$le#ger $ou shoul# re&on&ile these le#gers searatel$.
3his is ne&essar$ e&ause the s$stem al1a$s sele&ts the erio# in the releantle#ger. (or eamle if $ou re&on&ile erio# ! this is the month of Januar$ in $ourlea#ing le#ger ut Januar$ 0! in $our #a$ le#ger.
• Parallel Processing
3o see# u ro&essing for the #o&uments &on&erne# $ou &an ot for arallel ro&essing. 8nthis 1a$ the #o&uments &on&erne# are #ii#e# into the #esire# numer of a&ages. ouse&if$ ho1 man$ #o&uments shoul# e &omine# in a lot. 3he s$stem ro&esses thea&ages in arallel )that is simultaneousl$+ on #ifferent ali&ation serers that $ou haegroue# together in a serer grou.
8f $ou #o not 1ant to use arallel ro&essing enter 1 in the $um2er o% Parallel Steps fiel#.
Parallel ro&essing is erforme# automati&all$ 1hen $ou enter a numer greater than 1 inthe $um2er o% Parallel Steps fiel#.
• Entry 'ie. or 3eneral 7edger 'ie.
ou hae the otion of running the &omaratie anal$sis on the #o&uments in the entr$ ie1or on those in the general le#ger ie1,
• Entry 'ie.
3he #o&uments in the entr$ ie1 are use# for the re&on&iliation.
• 3eneral 7edger 'ie.
3he #o&uments in the general le#ger ie1 are use# for the re&on&iliation. 8f $ou set theGeneral Ledger Vie! in#i&ator the Ledger fiel# is aailale an# $ou &an restri&t the&omaratie anal$sis to a se&ifi& le#ger.
At the same time $ou &an sele&t a coparison o% single docuents for the#o&uments in the general le#ger ie1. "ith this fun&tion the s$stem &omares the
#o&uments in the general le#ger ie1 against those in the entr$ ie1 efore running the&he& 1ith the transa&tion figures. 3his is the most &omrehensie &he& ut also themost time-&onsuming.
esult
3he s&reen #isla$ing the results of the &omaratie anal$sis is #ii#e# into t1o arts. 8n otharts $ou &an use the fun&tions of the SAP @ist <ie1er )A@<+ su&h as for sorting. (or more
information on the fun&tions see the #o&umentation in the SAP @irar$ un#er SAP $eteaver →
Application Plat%orm → A=AP Tecnology → U& Tecnology → Controls Control Frame!or? %or
SAP GU& → SAP List Vie!er .
Top Half of the Screen
7nl$ #ifferen&es are #isla$e# in the to half of the s&reen,
• Entry 'ie.
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3he #ifferen&es are groue# $ &urren&$ t$e an# a&&ount t$e. 3he #isla$ therefore&ontains G;@ a&&ounts an# sule#ger a&&ounts.
• 3eneral 7edger 'ie.
3he #ifferen&es are groue# $ le#ger 1here$ the lea#ing le#ger is liste# first. 8f $oua##itionall$ erform a single #o&ument &omarison an# &hoose Su2ledger Accounts the#ifferen&es for sule#ger a&&ounts are also #isla$e#.
Lower Half of the Screen
• 3eneral ledger vie. .ithout single docuent coparison
ou &an #isla$ su&&ess messages for ea&h G;@ a&&ount. 3o #o this &hoose Success5essages.
•
3eneral ledger vie. .ith single docuent coparison
A##itionall$ $ou re&eie an error message at the single #o&ument leel )for eamle if anamount in the general le#ger ie1 #oes not mat&h the amount in the entr$ ie1+.
$"$" Closing Previous Accounting Period
*se
8n this a&tiit$ $ou &lose the reious a&&ounting erio#.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger →
Environment → Current Settings → #pen and Close Posting Periods
Transaction code SMA@RMF00=642 )7%*2+
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → Closing Periods → #pen ,
Close Posting Periods
2. 7n the Cange Vie!" Posting Periods" Speci%y Time &ntervals" #vervie! s&reen mae the
follo1ing entries,
Field nae !escription *ser action and values Coent
Var Posting Perio# <ariant osting erio# ariantfrom the &oman$ &o#e
for eamle 00!0for &oman$ !000
From period-
from erio# #ate to the ne1erio# for allremaining A&&ount3$es
6ear $ear #ate to the $ear for all remaining A&&ount3$es
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=. 'hoose Save.
esult
/o more G;@ ostings are allo1e# in the reious erio#.
Account Type !escription
> <ali# for all a&&ount t$es
A Assets
D 'ustomers
<en#ors
5 5aterials
S G;@ A&&ounts
< 'ontra&t A&&ounts
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$"$"1 +alance Interest Calculation
-vervie.
*se
3he reort R(SI8S00 )transa&tion (.*2+ &reates an interest s&ale )a&&ount alan&e interest&al&ulation+ for G;@ a&&ounts. 3he s$stem generates a list for 1hi&h $ou &an set the leel of #etailto e #isla$e#. ou &an &reate a log to &he& 1h$ no interest has een &al&ulate# for ana&&ount.
3he interest &al&ulation #ata in the G;@ a&&ount master re&or#s is onl$ u#ate# 1hen $ou sele&tthe Update 5aster Record fiel# an# se&if$ a session name for the at&h inut in the Session$ame fiel#.
ou &an ost the interest $ means of at&h inut.
Prere#uisites3he interest is &ontrolle# ia the interest in#i&ator in the master re&or#. ou hae to enter anin#i&ator that is #efine# in the interest &al&ulation t$e 1here it is assigne# an S as the interest&al&ulation t$e. 8n this tale $ou &an also #efine 1hether the interest terms are store# un#er theinterest &al&ulation in#i&ator or un#er the a&&ount numer 1here it then a&ts as an interest&al&ulation in#i&ator. 3his enales $ou to #efine a&&ount-se&ifi& interest terms.
Procedure
Process Flo.
ou &an set arameters so that interest is oste# to the at&h inut session. 8f $ou set the
8nterest Slitting flag a osting is &reate# for the minus #eit an# minus &re#it interest of theast erio# 1ith ost-entere# alue #ates the #eit an# &re#it interest of the ast erio# 1ithost-entere# alue #ates an# the #eit an# &re#it interest of the &al&ulation erio#. 8f $ou #o notset the 8nterest Slitting flag onl$ the total interest is oste#.
esult
An interest s&ale is #isla$e# for ea&h a&&ount. 3he form use# for this is #efine# in the s$stem1ith the interest in#i&ator. ou &an also &all u an interest rate oerie1. "hen the &al&ulation is&omlete the #eit an# &re#it interest is rinte# searatel$. 3he summari:ation leel enales $outo &hoose the leel of #etail. 3he s$stem &an rint a log enaling $ou to tra& the rogress of theinterest &al&ulation. ou shoul# onl$ reuest a log for one or Bust a small numer of G;@a&&ounts. Al1a$s se&if$ therefore the reuire# a&&ount numers in the Accounts %or Additional
Log fiel#s.
Account +alance Interest Calculation
*se
3o mae an A&&ount %alan&e 8nterest 'al&ulation the releant a&&ounts hae to e assigne# 1ithan interest in#i&ator.
Prere#uisites
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3o &arr$ out the a&&ount alan&e interest &al&ulation for alan&e sheet a&&ounts $ou hae tomaintain the master re&or#s )a&&ounts+. ou hae to enter the interest &al&ulation in#i&ator an#the interest &al&ulation freuen&$ in the releant master re&or#s. ou shoul# enter the alue #atefor ostings. 3he master re&or# must &ontain a &orreson#ing fiel# status grou su&h as %0*)the alue #ate is a reuire# entr$+.
3o ee&ute this a&tiit$ #o&uments on a&&ounts 1ith interest &al&ulator hae to eoste#. (or osting run the ro&esses in the General Ledger )-01+ s&enario usinga&&ounts 1ith an interest &al&ulator.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → PeriodicProcessing → &nterest Calculation → =alances &nterest Calculation
Transaction code (.*2
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → &nterest Calculation →
G,L" Acct =al'&nterest Calculation
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2. 7n the G,L Account &nterest Scale s&reen mae the follo1ing entries,
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Field nae !escription *ser action and values Coent
3&7 Accountelection
Cart o% Accounts YIKR G,L Account a&&ount 1ith interest
in#i&atorfor eamle !6*000
Company Code 1000
election *singearch Belp
Here $ou &an use themat&h &o#e to &arr$ outan a#an&e# sear&h forthe G;@ a&&ounts.
Further elections
Calculation Period 01.yy.zz –31.yy.zz
$ U a&tual month:: U &urrent $ear
&nterest Calculation&ndicator
0 8f $ou hae not sele&te#an$ G;@ a&&ounts all thea&&ounts 1ith interest&al&ulation in#i&ator 02are sele&te#.
-utput Control
SummariationLevel ).:8+
1 3he summari:ation leel&ontrols the list outut. !means that all theosting items on a alue#ate )asset alue #ate+are outut in one ro1an# searate# a&&or#ingto #eit an# &re#it. 8f $ou1ant a #ifferent listoutut $ou &an rea# the&ontrol $ ositioningthe &ursor in the fiel#an# ressing (!.
*ate o% Last &nterest Run
3he s$stem onl$ealuates this if the*ate o% Last &nterestRun has not eenmaintaine# in the master
re&or#.
3his #ate hels $ou#e&i#e 1hether itemshae to e treate# asalue #ates in the ast)alue #ates in the astare items that 1ere notoste# until the lastinterest run 1as&omlete ut that haeto e assigne# to aerio# that has alrea#$
een &al&ulate##een#ing on the alue#ate+.
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3his #ate #oes not haeto e set for the firstinterest run.
ee notes
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Re%erence *ate)-B/B8+
1 or or 3 ! U <alue #ate2 U Do&ument #ate= U Posting #ate
Posting Control 3o &arr$ out a test run
1ithout triggeringostings #o not maean$ entries here. (or theu#ate run 1ith theinterest ostings enterthe follo1ing #ata,
ee notes
Post &nterestSettlements
Post Also i% Val'*ate in Past
Update 5asterRecord
3his ensures that the#ate of the last interestrun is entere# in thea&&ount master re&or#.3his #ate 1ill eautomati&all$ in&lu#e# inthe net run an# ifreuire# entere# again#uring osting.
Session $ame name of the session 8n this fiel# $ou &anassign a session nameof $our &hoi&e for the
run. (or eamleR(SI8S00
'aution, "hen $ou runthe session $ou mustenter this name.
Posting *ate o%Session
*ocument *ate o%Session
Value *ate o%Session
31.yy.zz $$ U a&tual month:: U a&tual $ear
Posting Period 01
Re%erence *ata
Assignment $um2er
Posting SegmentText
8n these fiel#s $ou &anenter a##itional ostinginformation.
Additional Log √
Accounts %oradditional log
sele&t a&&ount 1ithin#i&ator
for eamle !6*000
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!ate o% 7ast Interest un
8f $ou a&tiate Update 5aster Record for this run an# the follo1ing runs the
&orreson#ing fiel# in the master re&or# is set 1hen $ou imort the at&h inutsession an# automati&all$ in&lu#e# in the net run. 8f $ou #o not a&tiate this&he&o $ou hae to se&if$ the #ate of the last interest run as of the se&on# runto tae into a&&ount an$ alue #ates in the ast.
8f interest 1as &al&ulate# for items using a non-SAP rogram an# ostings in&lu#e#u to a se&ifi& #a$ $ou hae to set the #ate of the last run or maintain the masterre&or# a&&or#ingl$ in the first run.
8f the fiel# in the master re&or# is maintaine# $ means of at&h inut ) Update5aster Record + $ou hae to tae the follo1ing into a&&ount, if the reort 1asee&ute# et1een mi#night an# 06,00 )#efine# as a &onstant in the reort+ thes$stem 1ill still enter the #ate of the reious #a$ in *ate o% te Last &nterest Run inthe master re&or#.
Additional 7og
8f $ou a&tiate this &he&o the s$stem #isla$s a list of all the stes that resulte#in the sele&tion of a arti&ular a&&ount an# its items.
3he follo1ing information for eamle is roi#e#,
• "h$ interest has not een &al&ulate# for an a&&ount
• "h$ &ertain items hae not een sele&te#
• Ho1 the interest &al&ulation erio# has een #efine# for ea&h a&&ount
• "hi&h items 1ere treate# as alue #ates in the ast
• 8f an$ interest rate &hanges hae een foun#
• Ho1 man$ items hae een ealuate# for ea&h a&&ount
Sin&e the a##itional log rints a 1i#e range of information $ou shoul# use the Accounts %or Additional Log fiel#s to restri&t the rintout to Bust a fe1 a&&ounts.
8n our eamle enter !6*000 )for test uroses+.
Posting Control
8n test mo#e $ou &an &arr$ out an# test the interest &al&ulation run as often asreuire#. 3he ostings an# u#ate in the master re&or# are not &arrie# out for theinterest &al&ulation #ate until the sessions &reate# are run.
(or information on running a at&h inut session refer to the #es&ritions in theRunning =atc &nput Sessions %usiness Pro&ess Do&umentation.
3o &he& the oste# #o&uments &all u the line item Bournal for the &urrent ( an#sele&t a&&ount 1ith in#i&ator. (or more information refer to the Do&ument Journal%usiness Pro&ess Do&umentation.
esult
Program R(SI8S00 generates an interest s&ale )a&&ount alan&e interest &al&ulation+ for G;@a&&ounts in lo&al &urren&$ an# oututs a list. ou &an &ontrol ho1 #etaile# this list is.
$"$"" Further 'aluations Provisions
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$"$""$1 Assigning Provisions
*se
3he a&&ounts hae to e assigne# to the &al&ulation metho# an# the roisions &ontent.3his ste is reuire# efore starting the ee&ution of the aluation rogram. 8f the entries alrea#$eist the$ &an e &he&e# for &orre&tness.
Prere#uisites
Accounts %or provisions
3o #is&ount roisions the a&&ounts shoul# e &reate# 1ith follo1ing imortant features,
• A&&ount 5anagement in 'oman$ 'o#e,
o 7en 8tem 5anagement
o @ine 8tem Disla$• (iel# Status Grou, %6* )Proisions )transa&.t$e oligator$++
→ &onsoli#ation transa&tion t$e is oligator$ an# the #ue #ate is ne&essar$.
(ollo1ing a&&ounts for roisions &an e use# in the &hart of a&&ount 8R,
Provision account !escription
=F0000 Pension roision
=0000 'ororation ta roisions
=!000 'ororate in&ome ta roision
=2000 'aital gains ta roision
==000 (oreign 1ithhol#ing ta roision
=4000 Proisions for other in&ome an# reenue ta
=*000 Proision for #eferre# taes
=9000 7ther ta roisions
=90000 7ther roisions
=9!000 Proisions for guarantees
=9=000 Proisions for in#eterminate a$ales
=9F000 Proisions for imminent losses an# en#ing transt.
=9000 Proisions for aorte# lant maintenan&e
=99000 Proision a&&or#ing W249As.2
E2aple %or posting a provision
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → Posting
→ Enter G,L Account *ocument
Transaction code (%*0
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-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Posting → Posting → Post G,L Account*ocument
2. 8f a #ialog o aears enter the follo1ing #ata if it is not alrea#$ een #efaulte# $ thes$stem,
Field nae !escription *ser action and values Coent
Company Code 1000
=. 'hoose Enter .
3o &hange the &oman$ &o#e &hoose Edit→
Cange Company Code'
4. 7n the Enter G,L Account *ocument" Company Code -..." s&reen mae the follo1ingentries,
Field nae !escription *ser action and values Coent
*ocument *ate &urrent #ata for eamle to#a$
Posting *ate &urrent #ata for eamle to#a$
Currency EUR for eamle ER for#omesti& &urren&$
*. Enter the follo1ing #ata for the first line item,
Field nae !escription *ser action and values Coent
G,L Account for eamle 699!!0 (ee#ing of roisions)IR+
*,C Deit
Amount in *ocument Currency
amount for eamle !0000
6. Enter the follo1ing #ata for the other line items,
Field nae !escription *ser action and values Coent
G,L Account roision a&&ount for eamle =F0000
*,C 're#it
Amount in *ocument Currency
L Amount from the lastste or enter L
Assignment $o' D8S'7/3 %8@57G the roisions &ontent
F. Doule-&li& the fiel# G;@ A&&ount =F0000.
. Enter the follo1ing #ata for the other line items,
Field nae !escription *ser action and values Coent
*ue on Date of the roision for eamle a&tual#ate
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9. Sele&t 5ore.
!0. 7n the &o#ing lo& mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Transactn type 50
!!. Sele&t Continue.
!2. Sele&t =ac? .
!=. 3o ost the #o&ument &hoose Post )CtrlDS+.
!4. Reeat aoe stes )!-!=+ an# ost another roison 1ith the same #ata. A#ot the *ue #nDate 1ith follo1ing #ata,
Field nae !escription *ser action and values Coent
*ue on Date of the roision for eamle a&tual
#ate > != months
Procedure
-' A&&ess the a&tiit$ using one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → Periodic
Processing → Closing → Valuate → Assign Provisions
Transaction code (!0FMPR7<
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → #ter Valuation → : F&
Provisions
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/' 7n the Cange Vie! Provisions" #vervie! s&reen &hoose $e! Entries.
8' 7n the $e! Entries" #vervie! o% Added Entries s&reen mae the follo1ing entries,
Provisions Content 4ae
D8S'7/3 %8@57G Dis&ounting Proisions %il5oG
9' Sae $our entries.
0' Sele&t line *iscount7=&L5#G an# &hoose *etails
1' 7n the o-u *etermine or? Area Entry s&reen mae the follo1ing entries,
Chart o% Accounts Provision Content 'aluation Area
8R Dis&ount %ilmog %
3' Sele&t Enter .
4' 7n the Cange Vie! *etails" #vervie! s&reen &hoose $e! Entries an# mae the follo1ingentries,
3&7 Account Crcy type&val$ CalcMethod !escription
=F0000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+
=0000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+
=!000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+
=2000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+
==000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+
=4000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+
=*000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+
=9000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+
=90000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+
=9!000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+
=9=000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+
=9F000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+
=9000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+
=99000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
' Sae $our entries.
esult
ou hae #efine# the a&&ounts for a roision &ontent for $our #is&ounting.
$"$""$" !e%ining Interest ates
*se
3o #is&ount the roisions $ou hae to &reate an# #efine interest rates an# interest t$es.
3he #is&ounting roisional interest rates are #efine# from the *eutsce =undes2an? ina&&or#an&e to the #is&ounting regulation or#er.
3hese interest rates are not #efine# $et.
3he interest rates in this #o&ument are reliminar$ interest rates. 3he &orre&t interest rates are#e&lare# from the Deuts&he %un#esan in the $ear 20!0.
ou &an &orre&t the interest rates from the SAP E'' menu.
Procedure
!. A&&ess the a&tiit$ using one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Accounts Receiva2le → Environment → Current
Settings → Enter &nterest Rates
or
Accounting→
Accounts Paya2le→
Environment→
CurrentSettings → Enter &nterest Rates
Transaction code 7%42
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → #ter Valuation → Enter
&nterest Rates
2. 7n the Cange Vie! &nterest Rates" #vervie! s&reen enter the reuire# #ata.
Int I! Crcy 'alid %ro !e/it D Cred$ D Coent
6. ER a&tual #ate *000 *000 'hange the #eit Tan# &re#it T alues
6- ER a&tual #ate *!00 *!00 'hange the #eit Tan# &re#it T alues
6/ ER a&tual #ate *200 *200 'hange the #eit Tan# &re#it T alues
H ER X X X X
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ou hae to #efine o1n interest t$es #een#ing on $our roision #uration.
=. Sae $our entries.
esult
ou hae #efine# the interest rates for $our #is&ounting roisions.
$"$""$, 'aluation o% Provisions
Procedure
!. A&&ess the a&tiit$ using one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → PeriodicProcessing → Closing → Valuate → Furter Valuations
Transaction code (!0F
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → #ter Valuation → : F&
Valuation Run
2. 7n the Valuation Run" &nitial ScreenB enter the reuire# #ata.Field nae !escription *ser action and values Coent
Run date a&tual #ate a&tual run #ate
&denti%ication p!"#1 o1n i#entifi&ation )f.e.ro! or an$ other i#+
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
=. 'hoose 5aintain.
4. 7n the Valuation Parameters s&reen enter the reuire# #ata.
Field nae !escription *ser action and values Coent
>ey date a&tual #ate a&tual e$ #ateDo&uments 1hi&h haenot een &leare# at this#ate or 1hose &learing#ate is after this #ateare in&lu#e# in therogram run.
Val' 5etod <aluation5etho#
10 <al. 5etho# of %il5oG
Currency type 10 'oman$ &o#e &urren&$
Valuation Area YB <aluation area est
ra&ti&e
Target CoCode 1000 'oman$ &o#e
Postings sele&t
Error sessn (!0F-8#entifi&ation 8D
Posting *ate last #a$ of the a&tualmonth
last #a$ of the erio#
Posting per' a&tual month erio#
*ocument type SA
Rev'post date first #a$ of the net
month
first #a$ of the net
erio#
Rev'post period net month erio#
*ocument type SA
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
*. 'hoose Selection #ptions.
6. 7n the (8 Valuation Program )&ndividual Value AdIustment *iscounting+ s&reen enter thereuire# #ata.
Field nae !escription *ser action and values CoentCompany Code 1000
G,L accts Sele&t
G,L accts
3$0000
3%0000
3%1000
3%000
3%3000
3%4000
3%5000
3%&000
3&0000
3&1000
3&3000
3&$000
3&%000
3&&000
sele&t multile sele&tionan# enter the singlealues of the roisiona&&ounts $ou 1ant to#is&ount
F. 'hoose Copy )F4 +.
. 7n the F& Valuation Program )&ndividual Value AdIustment *iscounting+ s&reen &hooseExecute )F4 +.
9. Sae $our entries.
!0. 7n the Valuation Run" &nitial ScreenB sele&t *ispatc.
!!. 7n the Scedule Valuation Run o-u s&reen enter the reuire# #ata,
Field nae !escription *ser action and values Coent
Start *ate a&tual #ate a&tual start #ate
Start immediate' sele&t sele&t utton
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
!2. 'hoose *ispatc )Enter +
!=. 7n the Valuation Run" &nitial ScreenB &hoose eiter .
!4. "ait if the aluation run is finishe# )&he& 1ith ressing enter+. 7n the Valuation Run" &nitial
ScreenB &hoose For!ard .
!*. 7n the Scedule Trans%er Run o-u s&reen enter the reuire# #ata,
Field nae !escription *ser action and values Coent
Start *ate a&tual #ate a&tual start #ate
Start immediate' sele&t sele&t utton
!6. "ait if the transfer run is finishe# )&he& 1ith ressing enter+. 7n the Valuation Run" &nitialScreenB &hoose *isplay .
esult
3he roisions greater than one $ear are #is&ounte#.
3he #is&ounte# #o&uments are oste#.
$"$", !isplaying the !ocuent ;ournal
*se
3he #o&ument Bournal is &reate# on&e eer$ month an# &ontains all the #o&ument ostings for aarti&ular osting erio#. 8t is rinte# on aer 1ith an offi&ial notarial stam. 3he #o&ument Bournal &ontains the most imortant #ata from the #o&ument hea#er an# #o&ument items.
Prere#uisites
3o ee&ute this a&tiit$ oen item #o&uments hae to e oste#. (or osting run thero&esses in the General Ledger )-01+ s&enario in the Accounts Receiva2le )-03+s&enario or in the Accounts Paya2le )-04+ s&enario using the master #ata from these#o&uments.
Procedure
!. A&&ess the a&tiit$ using one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)AP ECC enu Accounting → Financial Accounting → General Ledger →
&n%ormation System → General Ledger Reports )$e!+ → *ocument
→ General → *ocument ;ournal
Transaction code SMA@RMF0!22F
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Reporting → *ocument ;ournal → *ocument
;ournal
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the *ocument ;ournal s&reen enter the reuire# #ata.
Field nae !escription *ser action and values Coent
Company Code 1000
Fiscal 6ear &urrent fis&al $ear
Ledger 'hoose the @e#ger $ouare intereste# in
3eneral elections
Posting *ate
From : To
first #a$ of the monthto last #a$ of themonth
Re%erence $um2er 8f ne&essar$ enter these&ifie# referen&e#o&ument numers )see#ata from eamle+
Further elections
G,L Account 8f ne&essar$ enter the#ata from the eamle
Controlling theProgra %lo.
Test run
/ote, (or German$ it isnot ne&essar$ to maean u#ate so the testrun utton shoul# ea&tiate#
-utput Control07ist
Line &tems Pages#nly
Ee&ute )(+
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
3est Run,
3his otion &ontrols 1hether or not a test run taes la&e.
8f Test run is a&tie the s$stem onl$ generates a log. Data is neither u#ate# nor
&hange# in the #ataase.
8f Test run is not a&tiate# the s$stem u#ates #ata in the #ataase.
(or German$ it is not ne&essar$ to mae an u#ate.
8f no alan&e &arr$ for1ar# as $et is starte# the starting #ate must e the first erio#of the $ear )a message aears on the #ialog s&reen+
8f the osting #ate is not the #ate of the first month a 1arning aears,
ou shoul# sele&t #o&uments as of ... 7ther1ise Bournal in&omlete
ou &an ignore this 1ith Enter e&ause for german$ no run is store# in tale
3R<7R.
esult
A list is &reate# on the asis of the arameters entere# in the sele&tion s&reen. ou &an &hooseet1een #ifferent leels of #etail an# summation leels numer items &onse&utiel$ or oututthe alternatie a&&ount numer instea# of the numer se&ifie# in the #o&ument.
3he osting e$ an# 1here aroriate the se&ial G;@ in#i&ator is rinte# for ea&h #o&umentitem. 8f the #o&ument item is oste# as a negatie item - is a##e# to the osting e$.
$"$" Financial tateents
*se
3he reort &reates the alan&e sheet an# rofit an# loss statements for a user-#efine# reortingerio# 1ithin a fis&al $ear 1ith asolute an# relatie &omarisons for a &omarison erio#.
"ith this reort $ou &an &reate as man$ alan&e sheets an# rofit an# loss statements asreuire# ase# on #ifferent grouing rin&iles 1hi&h $ou #efine. ou #etermine ho1 thealan&e sheet an# P>@ are &reate# using the finan&ial statement ersion 1hi&h $ou se&if$ in theFin'stat'version fiel#.
5ean1hile there are t1o ossiilities to sho1 the finan&ial statement.
7ne alternatie is to sho1 the finan&ial statement 1ith the ol# reort R(%8@A00 )transa&tion,A7@>1""@ Financial tateent)$
3he other alternatie is to sho1 the finan&ial statement 1ith a ne1 #rill#o1n reort )transa&tion,P7@="@ Financial tateent0 Actual&Actual Coparison+.
3he #rill#o1n reort is mu&h more fleile. Sele&tion $ stan#ar# &hara&teristi&s is ossile#ire&tl$ in the entr$ s&reen.
Prere#uisites
ou hae alrea#$ ma#e the rearator$ ostings for the alan&e sheets an# PK@ statements an#aluate# the foreign &urren&$ alan&e sheet a&&ounts an# oen items in foreign &urren&ies.
Eer$ ne1 a&&ount must e in&lu#e# in the finan&ial statement ersion.
Alternative 10 eport F+I7A (transaction0 A7@>1""@)
Procedure
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!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger →
&n%ormation System → General Ledger Reports )$E+ → FinancialStatement , Cas Flo! → General → Actual,Actual Comparisons →
Financial Statement
Transaction code SMA@RMF0!224
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager
)SAPM/%PRM(8/A''-5+
+usiness role enu General Ledger → Periodic Processing → Reporting → =alance
Seet,PDL Statement
2. 7n the =alance Seet,PDL Statement s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Cart o% accounts YIKR
Company code 1000
Ledger 0L
Financial statementversion
YIKR
Language 'E or
E(Reporting year
Comparison year
)Y )(is&al ear+
)Y – 1 )Preious ear+
List output 'lassi& @ist
A@< Gri# 'ontrol
A@< 3ree 'ontrol
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
esult
A finan&ial statement ersion &ontains items that are arti&ularl$ releant to the finan&ialstatement reort an# general le#ger information s$stem.
3he retaine# earnings or losses an# the PK@ results are &al&ulate# $ the reort that &reates thealan&e sheet an# PK@ statement. n#er Accounts $ot Assigned the reort also lists thea&&ounts that hae not een assigne# to an item in the finan&ial statement ersion.
3he retaine# earnings or losses are #etermine# from the asset a&&ounts liailities an# o1nerQseuit$ a&&ounts as 1ell as the a&&ounts that &oul# not e assigne#. 3he alan&e of all the othera&&ounts is #erie# from the PK@ result.
3he reort for &reating alan&e sheets an# PK@ statements #oes not mae an$ ostingsN it onl$&al&ulates the alan&e sheet an# PK@ result an# #isla$s this in the alan&e sheet an# PK@statement.
8t is ossile to &reate a finan&ial statement for se&ifie# Profit 'enters or Segmentsusing the same transa&tion. 3o #o so &hoose - on the sele&tion s&reen Edit *ynamic Selections )Si%tDF9+' 8n the aearing 1in#o1 mar Pro%it Center an#;orSegment an# transfer the sele&te# fiel# 1ith the utton Copy selected into thesele&tion s&reen on the right. Here $ou no1 are ale to sele&t the Profit 'enter orSegment $ou 1ant to reort.
Alternative "0 Transaction0 P7@="@ Financialtateent0 Actual&Actual Coparison
*se
"ith the transa&tion SMP@0M600002 the finan&ial statement &an e sho1n as a #rill #o1n list.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger →
&n%ormation System → General Ledger Reports )$E+ → Financial
Statement , Cas Flo! → General → Actual,Actual Comparisons →
Financial Statement" Actual,Actual Comparison
Transaction code SMP@0M600002
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager
)SAPM/%PRM(8/A''-5+
+usiness role enu General Ledger → Periodic Processing → Reporting → Fin'
Statements" Act,Act Comparison
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the Selection" Fin'statement" Actual,Actual comparison s&reen mae the follo1ingentries,
Field nae !escription *ser action and values Coent
Currency type 10
Company code 1000
F&S Annual Rep'Struc
(inan&ialstatement ersion
YIKR
Ledger 0L
Reporting 6ear a&tual $ear
Reporting Period%rm
from erio# for eamle 0!
Reporting Periodto
to erio# for eamle !2
Comparison 6ear a&tual $ear - 1
Comparison Per'From
from erio# for eamle 0!
Comparison perto
to erio# for eamle !2
Ee&ute )(+
esult
3he finan&ial statement is sho1n.
8t is ossile to &reate a finan&ial statement for Profit 'enters or Segments using thesame transa&tion.
$, cenario III0 :earEnd Closing
$,$1 Creating Factory Calendar %or 4e. :ear
*se
3his a&tiit$ &reates a fa&tor$ &alen#ar for the ne1 $ear )for the net $ears+. 3his is #one
annuall$ or on&e for all the net $ears. (a&tor$ &alen#ar is use# $ manufa&turing to hels&he#ule 1or ase# on O1oringO #a$s #efine# in the fa&tor$ &alen#ar.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Logistics Sales and *istri2ution 5aster *ata #ters =illing Scedule orcustomiing" SAP $eteaver General Settings 5aintainCalendar
Transaction code S'A@
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-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role (inan&e 5anager
)SAPM/%PRM(8/A''-5+
+usiness role enu General Ledger → Periodic Processing → Closing Preparation → 5aintain Factory Calendar
2. 7n the SAP Calender" 5ain 5enu s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
<oliday Calender sele&t
'hoose 'hange
=. Sele&t the 8D .4 anoter speci%ic entry an# &hoose Cange.
4. 5ae sure the To year fiel# is at least t1o $ears in the future. 'hoose =ac? t1i&e.
*. Sele&t Factory Calendar an# &hoose Cange.
6. Sele&t the 8D .- an# &hoose Cange.
F. 5ae sure the To year fiel# is at least t1o $ears in the future. 'hoose =ac? t1i&e.
esult
3he fa&tor$ &alen#ar is aailale for at least t1o $ears in the future so that manufa&turing &anloo into the future #uring lanning.
$,$" Carrying %or.ard AP&A +alances
*seSAP re&ommen#s that the rogram e run at the eginning of the ne1 fis&al $ear. 8f the rogramis alrea#$ run at the en# of the last fis&al $ear ostings 1hi&h are oste# after this to the lastfis&al $ear #o not result in automati& a#Bustment of the alan&e &arrie# for1ar# e&ause it is nota posting to a previous year . 8n su&h a &ase it is ne&essar$ to run the rogram again after theseostings to &arr$ for1ar# the ostings entere# later.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → Accounts Receiva2le or
Accounts Paya2le → Periodic Processing → Closing → Carry
For!ard → =alances
Transaction code (.0F
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → Carry For!ard → G,L"
=alance Carry%or!ard A,R and A,P
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the Carry For!ard Receiva2les,Pay2les s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Company Code 1000
Carry %or!ard to%iscal year
&urrent fis&al $ear >!
Select Customers sele&t
Select vendors sele&t
Test run #esele&te#
*etail log sele&te#
=. 'hoose Execute.
4. 3he s$stem generates the Carry For!ard Receiva2les,Paya2les %or te year Update run reort. 3he reort sho1s the numer of <en#or re&or#s that ha# a alan&e &arrie# for1ar#
#uring this run.
esult
<en#or an# 'ustomer alan&es hae een &arrie# into the ne1 $ear.
$,$, Carrying %or.ard 37 +alances
*se
SAP re&ommen#s that $ou run alan&e &arrie# for1ar# rograms at the start of the ne1 fis&al$ear. 7n&e the alan&e &arr$for1ar# has een erforme# the s$stem 1ill automati&all$ u#atethe ne1 $ear 1ith an$ finan&ial ostings that o&&ur in a OriorO erio#.
As a s$stem &he& $ou &an se&if$ a rofit an# loss a&&ount t$e in the master re&or# of eer$rofit an# loss a&&ount. 3his is a e$ un#er 1hi&h $ou #efine a retaine# earnings a&&ount forea&h &hart of a&&ounts.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger → Periodic
Processing → Closing → Carrying For!ard → =alance Carry
For!ard )$e!+Transaction code (AG@G<3R
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → Carry For!ard →
=alance Carry For!ard G,L
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the =alance Carry%or!ard s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Ledger 0L
Company code 1000
Carry %or!ard to%iscal year
ne1 $ear
Test run Desele&te#
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
=. 'hoose Execute. 3he s$stem generates the =alance carry%or!ard ledger %or te year updatereort. 3he reort &ontains a general oerie1 reort ut also &ontains otions to sho1alan&e sheet a&&ount rea#o1n an# retaine# earnings a&&ount)s+ osting.
esultDuring this ro&ess the rofit an# loss a&&ounts are &arrie# for1ar# to one or more retaine#earnings a&&ounts. 3he alan&es on the alan&e sheet a&&ounts are siml$ &arrie# for1ar# intothe ne1 fis&al $ear.
$,$ egrouping eceiva/les & Paya/les
3eneral In%oration
*se
ou hae to &arr$ out a#Bustment ostings in the follo1ing &ases,
• orted list a&&or#ing to remaining terms
• 'endors .ith a de/it /alance and custoers .ith a credit /alance
• Modi%ied reconciliation accounts or artners )<%/D+
3he s$stem ro&esses all a&&ounts that are maintaine# $ means of oen item management.(or ea&h transfer osting &reate# a reset osting is also in&lu#e# in the session. (or &ustomeror en#or re&on&iliation a&&ounts the s$stem osts to an a#Bustment a&&ount.
3he reort regrous the re&eiales an# a$ales in a&&or#an&e 1ith the reuire# sort metho#)Y4th E #ire&tieZ for eamle+ an# &arries out transfer ostings. ou &an #efine $our o1n sortmetho#s. 8n the stan#ar# s$stem SAP shis the remaining terms of the 4th E #ire&tie in sortmetho# EG8. 3his #ire&tie suorts the follo1ing sorted list,
• Re&eiales less than ! $ear an# more than ! $ear
• Pa$ales less than ! $ear !- * $ears an# more than * $ears
3he &re#it alan&e of a &ustomer a&&ount must e #isla$e# as a a$ale 1hile the #eitalan&e of a en#or a&&ount must e #isla$e# as a re&eiale )vendors .ith a de/it /alanceand custoers .ith a credit /alance+. 8n &ases su&h as these the reort &arries out thereleant a#Bustment ostings.
3he reort &arries out a#Bustment ostings for odi%ied reconciliation accounts or special 3&7accounts. During this the items in the ol# re&on&iliation a&&ounts are assigne# to the ne1a&&ounts.
Prere#uisites8f the sorted list is to e ee&ute# taing into a&&ount the foreign &urren&$ a#Bustments $ou firsthae to aluate the foreign &urren&ies using the ne1 transa&tion (AG@M('M<A@. 3he sortmetho# must e aailale )EG9=+.
3o #isla$ the re&eiales an# a$ales in the alan&e sheet a&&or#ing to reaining ters $ouhae to mae transfer ostings. 3he s$stem leaes the re&eiales or a$ales 1ith the shortestremaining term in the reious re&on&iliation a&&ount an# maes transfer ostings to searateG;@ a&&ounts for the re&eiales or a$ales 1ith longer remaining terms. "hen a transferosting is ma#e to a searate G;@ a&&ount the offsetting entr$ is ma#e to an a#Bustment a&&ountfor the reious re&eiales or a$ales a&&ount. 3he re&eiales or a$ales a&&ount is#isla$e# on the alan&e sheet along 1ith the a#Bustment a&&ount.
ou hae to &reate a#Bustment a&&ounts an# target a&&ounts for ea&h of the ostings.
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3he &re#it alan&e of a &ustomer a&&ount must e #isla$e# as a a$ale 1hile the #eitalan&e of a en#or a&&ount must e #isla$e# as a re&eiale )vendors .ith a de/it /alanceand custoers .ith a credit /alance+. 8n &ases su&h as these the reort &arries out thereleant a#Bustment ostings.
3o enale the reort to mae the a#Bustment ostings for regrouing the re&eiales an#a$ales for odi%ied reconciliation accounts $ou hae to #efine the a#Bustment a&&ountsan# the osting e$s for these ostings in the s$stem.
3o ee&ute this a&tiit$ re&eiale an# a$ale #o&uments hae to e oste# 1ithless an# more than ! $ear oen items. (or osting run the ro&esses in the Sales#rder Processing" Sale %rom stoc? )-.+ s&enario or in the Accounts Paya2le )-04+s&enario using the master #ata from these #o&uments 1ith &orreson#ing item #a$s.
egrouping
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → Accounts Receiva2le )or
Accounts Paya2le+ → Periodic Processing → Closing → Reclassi%y
→ Sorting , Reclassi%y )$e!+
Transaction code (AG@(!0!
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → Reclassi%y → Sorted
List,Regrouping
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the =alance Seet Supplement J #& J Analysis s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Company Code 1000
=alance Seet >ey*ate
31.1.*+!!e,t )Y
Sort 5etod SAP )sorte# list to 9= E#ire&tie+
Valuation Area YB
Postings
Generate Postings
=atc &nput Session$ame
)A-L/LRE-R
*ocument *ate31.1.*+!!e,t )Y
*ocument Type SA
Posting *ate 31.1.*+!!e,t )Y
Posting Period 1
Reversal Posting*ate
01.01.*+!!e,t )Y 1
Reverse PostingPeriod
01
Post in TransactionCurrency
elections
Account Type ' t" K
Vendor
Customer
Paraeters Kactivate Partner Grouing an#'hange#Re&on&iliation A&&ount shoul#al1a$s e a&tiate#
Ee&ute )(+
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
3he list #isla$e# &ontains all the releant ostings that hae to e taen into &onsi#eration forregrouing. %$ &hoosing Postings $ou &an ie1 the osting re&or#s for the regroue#re&eiales;a$ales.
8f $ou hae starte# an u#ate run $ou &an run the at&h inut session. (or moreinformation refer to the Running =atc &nput Sessions %usiness Pro&essDo&umentation.
esult
After $ou hae run the session $ou &an &all u the &oma&t #o&ument Bournal. (or furtherinformation refer to the &hater Compact *ocument ;ournal in this #o&ument. Enter thefollo1ing sele&tions,
Field nae !escription *ser action and values Coent
Posting *ate =!.!2.&urrent ( to
0!.0!.&urrent ( >!
Further elections
Par?ed *ocuments Dea&tiate
*ynamic Selections)Si%tDF9+
'hoose the aroriate sessionnames.
Ee&ute
$,$5 +alance Con%iration eceiva/le
*se
ou &an use alan&e &onfirmations to &he& that re&eiales an# a$ales is-V-is $ourusiness artners are &orre&t. 3here ma$ e #is&rean&ies that hae to e &larifie# 1ith theusiness artner or in#ii#ual alue a#Bustments that hae to e oste#.
"hen $ou &onfirm alan&es notif$ $our usiness artner of the in#ii#ual amounts he;she is to&onfirm. As for a &onfirmation irrese&tie of 1hether an$ #is&rean&ies eist or not.
Prere#uisites
%alan&es &onfirmations &an e rinte# for &ustomers an# en#ors.
3o ee&ute this a&tiit$ re&eiale #o&uments hae to e oste#. (or osting run thero&esses in the Sales #rder Processing" Sale %rom stoc? )-.+ using the master#ata from these #o&uments.
Fors and Te2ts
Stan#ar# tets,
• @etter hea#er %MHEADER
Sen#er #etails %MSE/DERSignature %MS8G/(ooter %M(773ER
ou hae to #efine %ors in the s$stem for the letter an# rel$ as 1ell as for ea&h list an# theealuation.
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
• Rel$ %M(!=0M'7/(8R5
• 'he& list %M(!=0M@8S3M02
• Results tale %M(!=0MRES@3M02
• Error @ist %M(!=0MERR7RM02
(or ea&h &oman$ &o#e $ou hae to #efine at least one form set 1ith letters an# relies toen#ors one form for the &he& list an# one form for the error list in the s$stem.
• Print reort, SAP(!=0 ; SAP(!=0D
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → Accounts Receiva2le →
Periodic Processing → Closing → Cec?,Count → =alance
Con%irmation" Print
Transaction code (.!F
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role A&&ounts Re&eiale A&&ountant
)SAPM/%PRMARM'@ER-S+
+usiness role enu Accounts Receiva2le → Periodic and Closing Activities →
Customer =alance Con%irmation
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the Customer =alance Con%irmation s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Customer sele&t 'ustomer
Company Code 1000
Reconciliation >ey*ate
31.1.*+!!e,t )Y
Further elections
&ndividual Customers
-utput Control
Sort Variant %orCorrespondence
sele&t ! 2 or = for eamle 2
Line &tem Sorting sele&t sort ariant for eamle P4
Con%irmationProcedure
lan
*ate o% &ssue #ate of the letter to a&ustomer
$o Reply sele&t or not sele&t $ou &an sele&t or#esele&t this flag in a1a$ $ou 1ant )or not+a rel$
*ate %or Reply @atest Date u until "hi&ha Rel$ Shoul# 3aePla&e
Reply To a#ress i# for eamle !00 )for&oman$ !000+
Print Control
Printer %or Form Set L01
Printer %or Cec? List L01
Printer %or ResultsTa2le
L01
Printer %or Error List L01
Printer %or Selections
Ee&ute )(+
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
Prereuisite, ou hae to maintain the rel$ an# &oman$ &o#e a##ress #etails.'hoose 8D !00 as the rel$ a##ress for &oman$ &o#e !000 to rint the eamle.
ou also hae to maintain the &oman$ &o#e a##ress 8D )enter manuall$ to #efinethe aroriate &oman$ #ata+. 8f this a##ress is not maintaine# in the &oman$&o#e the rogram terminates. ou hae to maintain the a##ress in 'ustomi:ing.
esult
A letter an# rel$ is outut for ea&h &ustomer. A &he& list results tale an# 1here aroriatean error list is outut for ea&h &oman$ &o#e. A sele&tion &oer sheet &an e outut for ea&hreort run.
$,$= +alance Con%iration Paya/le
*se
ou &an use alan&e &onfirmations to &he& that re&eiales an# a$ales is-V-is $ourusiness artners are &orre&t. 3here ma$ e #is&rean&ies that hae to e &larifie# 1ith theusiness artner or in#ii#ual alue a#Bustments that hae to e oste#.
"hen $ou &onfirm alan&es notif$ $our usiness artner of the in#ii#ual amounts he;she is to&onfirm. As for a &onfirmation irrese&tie of 1hether an$ #is&rean&ies eist or not.
Prere#uisites
%alan&es &onfirmations &an e rinte# for &ustomers an# en#ors.
3o ee&ute this a&tiit$ a$ale #o&uments hae to e oste#. (or osting run thero&esses in the Accounts Paya2le )-04+ s&enario using the master #ata from these#o&uments.
Fors and Te2ts
Stan#ar# tets,
• @etter hea#er %MHEADER
Sen#er #etails %MSE/DERSignature %MS8G/(ooter %M(773ER
ou hae to #efine %ors in the s$stem for the letter an# rel$ as 1ell as for ea&h list an# theealuation.
• Rel$ %M(!=0M'7/(8R5
• 'he& list %M(!=0M@8S3M02
• Results tale %M(!=0MRES@3M02
• Error @ist %M(!=0MERR7RM02
(or ea&h &oman$ &o#e $ou hae to #efine at least one form set 1ith letters an# relies toen#ors one form for the &he& list an# one form for the error list in the s$stem.
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
• Print reort, SAP(!=0 ; SAP(!=0D
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → Accounts Paya2le →
Periodic Processing → Closing → Cec?,Count → =alance
Con%irmation" Print
Transaction code (.!
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role A&&ounts Pa$ale A&&ountant
)SAPM/%PRMAPM'@ER-S+
+usiness role enu Accounts Paya2le → Periodic and Closing Activities → Vendor
=alance Con%irmation
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the Vendor =alance Con%irmation s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Vendor sele&t <en#or
Company Code 1000
Reconciliation >ey*ate
31.1.*+!!e,t )Y
Further elections
&ndividual Customers
-utput Control
Sort Variant %orCorrespondence
sele&t ! 2 or = for eamle 2
Line &tem Sorting sele&t sort ariant for eamle P4
Con%irmationProcedure
lan
*ate o% &ssue #ate of the letter to a&ustomer
$o Reply
*ate %or Reply @atest Date u until "hi&ha Rel$ Shoul# 3aePla&e
Reply To a#ress i# for eamle !00 )for&oman$ !000+
Print Control
Printer %or Form Set L01
Printer %or Cec? List L01
Printer %or ResultsTa2le
L01
Printer %or Error List L01
Printer %or Selections
Ee&ute )(+
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
Prereuisite, ou hae to maintain the rel$ an# &oman$ &o#e a##ress #etails.'hoose 8D !00 as the rel$ a##ress for &oman$ &o#e !000 to rint the eamle.
ou also hae to maintain the &oman$ &o#e a##ress 8D )enter manuall$ to #efinethe aroriate &oman$ #ata+. 8f this a##ress is not maintaine# in the &oman$&o#e the rogram terminates. ou hae to maintain the a##ress in 'ustomi:ing.
esult
A letter an# rel$ is outut for ea&h en#or. A &he& list results tale an# 1here aroriate anerror list is outut for ea&h &oman$ &o#e. A sele&tion &oer sheet &an e outut for ea&h reortrun.
$,$> Final Closing and eleasing Financial eporting
*se
3he reort &reates the alan&e sheet an# rofit an# loss statements for a user-#efine# reortingerio# 1ithin a fis&al $ear 1ith asolute an# relatie &omarisons for a &omarison erio#.
"ith this reort $ou &an &reate as man$ alan&e sheets an# rofit an# loss statements asreuire# ase# on #ifferent grouing rin&iles 1hi&h $ou #efine. ou #etermine ho1 thealan&e sheet an# P>@ are &reate# using the finan&ial statement ersion 1hi&h $ou se&if$ in theFin'stat'version fiel#.
Prere#uisites
ou hae alrea#$ ma#e the rearator$ ostings for the alan&e sheets an# PK@ statements an#aluate# the foreign &urren&$ alan&e sheet a&&ounts an# oen items in foreign &urren&ies.
Eer$ ne1 a&&ount must e in&lu#e# in the finan&ial statement ersion.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger →
&n%ormation System → General Ledger Reports )$E+ → Financial
Statement , Cas Flo! → General → Actual,Actual Comparisons →
Financial Statements
Transaction code SMA@RMF0!224
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → Reporting → =alance
Seet,PDL Statement
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the =alance Seet,PDL Statement s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Cart o% accounts YIKR
Company code 1000
Ledger 0L
Financial statementversion
YIKR
Language 'E or
E(
Reporting year
Comparison year
)Y )(is&al ear+
)Y – 1 )Preious ear+
List output 'lassi& @ist
A@< Gri# 'ontrol
A@< 3ree 'ontrol
Ee&ute )(+
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
esult
A finan&ial statement ersion &ontains items that are arti&ularl$ releant to the finan&ialstatement reort an# general le#ger information s$stem.
3he retaine# earnings or losses an# the PK@ results are &al&ulate# $ the reort that &reates thealan&e sheet an# PK@ statement. n#er Accounts $ot Assigned the reort also lists thea&&ounts that hae not een assigne# to an item in the finan&ial statement ersion.
3he retaine# earnings or losses are #etermine# from the asset a&&ounts liailities an# o1nerQseuit$ a&&ounts as 1ell as the a&&ounts that &oul# not e assigne#. 3he alan&e of all the othera&&ounts is #erie# from the PK@ result.
3he reort for &reating alan&e sheets an# PK@ statements #oes not mae an$ ostingsN it onl$&al&ulates the alan&e sheet an# PK@ result an# #isla$s this in the alan&e sheet an# PK@statement.
8t is ossile to &reate a finan&ial statement for se&ifie# Profit 'enters or Segmentsusing the same transa&tion. 3o #o so &hoose - on the sele&tion s&reen Edit *ynamic Selections )Si%tDF9+' 8n the aearing 1in#o1 mar Pro%it Center an#;orSegment an# transfer the sele&te# fiel# 1ith the utton Copy selected into thesele&tion s&reen on the right. Here $ou no1 are ale to sele&t the Profit 'enter orSegment $ou 1ant to reort.
$,$@ Closing Previous Accounting Period
*se
8n this a&tiit$ $ou &lose the reious a&&ounting erio#.
Procedure!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger →
Environment → Current Settings → #pen and Close Posting Periods
Transaction code SMA@RMF00=642
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Periodic Processing → Closing Periods → #pen ,
Close Posting Periods
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the Cange Vie!" Posting Periods" Speci%y Time &ntervals" #vervie! s&reen mae thefollo1ing entries,
Field nae !escription *ser action and values Coent
Var Posting Perio#<ariant
osting erio# ariantfrom the &oman$ &o#e
for eamle 00!0 for&oman$ !000
From period-
from erio# #ate to the ne1 erio# forall remaining A&&ount 3$es
6ear $ear #ate to the $ear for allremaining A&&ount 3$es
=. 'hoose Save.
esult
/o more G;@ ostings are allo1e# in the reious erio#.
Account Type !escription
> <ali# for all a&&ount t$es
A Assets
D 'ustomers
<en#ors
5 5aterials
S G;@ A&&ounts
< 'ontra&t A&&ounts
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
$,$9 !isplaying the !ocuent ;ournal
*se
3he #o&ument Bournal is &reate# on&e eer$ month an# &ontains all the #o&ument ostings for aarti&ular osting erio#. 8t is rinte# on aer 1ith an offi&ial notarial stam. 3he #o&ument Bournal &ontains the most imortant #ata from the #o&ument hea#er an# #o&ument items.
8f the #o&ument Bournal 1asnQt &reate# eer$ month $ou &an &reate it at the $ear-en#.
Prere#uisites
3o ee&ute this a&tiit$ oen item #o&uments hae to e oste#. (or osting run thero&esses in the General Ledger )-01+ s&enario in the Accounts Receiva2le )-03+s&enario or in the Accounts Paya2le )-04+ s&enario using the master #ata from
these #o&uments.
Procedure
!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,
-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)
AP ECC enu Accounting → Financial Accounting → General Ledger →
&n%ormation System → General Ledger Reports )$e!+ → *ocument
→ General → *ocument ;ournal
Transaction code SMA@RMF0!22F
-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole
+usiness role General @e#ger A&&ountant
)SAPM/%PRM(8/A''-S+
+usiness role enu General Ledger → Reporting → *ocument ;ournal → *ocument
;ournal
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
2. 7n the *ocument ;ournal s&reen mae the follo1ing entries,
Field nae !escription *ser action and values Coent
Company Code 1000
Fiscal 6ear 'urrent fis&al $ear
Ledger
3eneral elections
Posting *ate
From : To 0!.0!.( =!.!2.(
Re%erence $um2er
Further elections
G,L Account
-utput Control
Test run sele&t
Line &tems Pages#nly
sele&t
Ee&ute )(+
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SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD
3est Run,
3his otion &ontrols 1hether or not a test run taes la&e.
8f Test run is a&tie the s$stem onl$ generates a log. Data is neither u#ate# nor
&hange# in the #ataase.
8f Test run is not a&tiate# the s$stem u#ates #ata in the #ataase.
8f no alan&e &arr$ for1ar# as $et is starte# the starting #ate must e the first erio#of the $ear )a message aears on the #ialog s&reen+
esult
A list is &reate# on the asis of the arameters entere# in the sele&tion s&reen. ou &an &hooseet1een #ifferent leels of #etail an# summation leels numer items &onse&utiel$ or oututthe alternatie a&&ount numer instea# of the numer se&ifie# in the #o&ument.
3he osting e$ an# 1here aroriate the se&ial G;@ in#i&ator is rinte# for ea&h #o&ument
item. 8f the #o&ument item is oste# as a negatie item - is a##e# to the osting e$.
5 Appendi2
5$1 eversal o% Process teps
8n the follo1ing se&tion $ou &an fin# the most &ommon reersal stes 1hi&h $ou &an tae toreerse some of the a&tiities #es&rie# in this #o&ument.
Autoatic Clearing o% 3&I Account special process
Transaction code ( AP 3*I) (.!=
eversal,
Transaction code ( AP 3*I) (%RA
+usiness role (inan&e 5anager
)SAPM/%PRM(8/A''-5+
+usiness role enu General Ledger → G,L Account Processing → Reset
Clearing
Coent onl$ one &leare# item &an e reset at on&e
SAP AG Page !00 of
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