159_BPP_EN_DE

7/27/2019 159_BPP_EN_DE

http://slidepdf.com/reader/full/159bppende 1/101

EHP4 for SAP ERP6.0

June 2009

English

Period End ClosingFinancial Accounting(159)

SAP AGDietmar-Ho-Allee !669!90 "all#orf German$

%usiness Pro&ess Do&umentation

7/27/2019 159_BPP_EN_DE


SAP Best Practices Perio# En# 'losing (inan&ial A&&ounting )!*9+, %PD

Copyright

'o$right 2009 SAP AG. All rights resere#.

/o art of this uli&ation ma$ e rero#u&e# or transmitte# in an$ form or for an$ urose 1ithout theeress ermission of SAP AG. 3he information &ontaine# herein ma$ e &hange# 1ithout rior noti&e.

Some soft1are ro#u&ts marete# $ SAP AG an# its #istriutors &ontain rorietar$ soft1are &omonentsof other soft1are en#ors.

5i&rosoft "in#o1s E&el 7utloo an# Po1erPoint are registere# tra#emars of 5i&rosoft 'ororation.

8%5 D%2 D%2 niersal Dataase S$stem i S$stem i* S$stem S$stem * S$stem S$stem :S$stem :!0 S$stem :9 :!0 :9 iSeries Series Series :Series eSerer :;<5 :;7S i*;7S S;=907S;=90 7S;400 AS;400 S;=90 Parallel Enterrise Serer Po1er<5 Po1er Ar&hite&ture P7"ER6>P7"ER6 P7"ER*> P7"ER* P7"ER 7enPo1er Po1erP' %at&hPies %la#e'enter S$stemStorage GP(S HA'5P RE3A8/ D%2 'onne&t RA'( Re#oos 7S;2 Parallel S$sle 5<S;ESA A8?

8ntelligent 5iner "eShere /etfinit$ 3ioli an# 8nformi are tra#emars or registere# tra#emars of 8%5'ororation.

@inu is the registere# tra#emar of @inus 3oral#s in the .S. an# other &ountries.

A#oe the A#oe logo A&roat PostS&rit an# Rea#er are either tra#emars or registere# tra#emars of A#oe S$stems 8n&ororate# in the nite# States an#;or other &ountries.

7ra&le is a registere# tra#emar of 7ra&le 'ororation.

/8? ?;7en 7S(;! an# 5otif are registere# tra#emars of the 7en Grou.

'itri 8'A Program /eighorhoo# 5eta(rame "in(rame <i#eo(rame an# 5ulti"in are tra#emars orregistere# tra#emars of 'itri S$stems 8n&.

H35@ ?5@ ?H35@ an# "=' are tra#emars or registere# tra#emars of "=' "orl# "i#e "e'onsortium 5assa&husetts 8nstitute of 3e&hnolog$.

Jaa is a registere# tra#emar of Sun 5i&ros$stems 8n&.

JaaS&rit is a registere# tra#emar of Sun 5i&ros$stems 8n&. use# un#er li&ense for te&hnolog$ inente#an# imlemente# $ /ets&ae.

SAP R;= SAP /et"eaer Duet PartnerE#ge %$Design SAP %usiness %$Design an# other SAPro#u&ts an# seri&es mentione# herein as 1ell as their rese&tie logos are tra#emars or registere#tra#emars of SAP AG in German$ an# other &ountries.

%usiness 7Be&ts an# the %usiness 7Be&ts logo %usiness7Be&ts 'r$stal Reorts 'r$stal De&isions"e 8ntelligen&e ?&elsius an# other %usiness 7Be&ts ro#u&ts an# seri&es mentione# herein as 1ell as

their rese&tie logos are tra#emars or registere# tra#emars of %usiness 7Be&ts S.A. in the nite#States an# in other &ountries. %usiness 7Be&ts is an SAP &oman$.

All other ro#u&t an# seri&e names mentione# are the tra#emars of their rese&tie &omanies. Data&ontaine# in this #o&ument seres informational uroses onl$. /ational ro#u&t se&ifi&ations ma$ ar$.

3hese materials are suBe&t to &hange 1ithout noti&e. 3hese materials are roi#e# $ SAP AG an# itsaffiliate# &omanies )CSAP GrouC+ for informational uroses onl$ 1ithout reresentation or 1arrant$ ofan$ in# an# SAP Grou shall not e liale for errors or omissions 1ith rese&t to the materials. 3he onl$1arranties for SAP Grou ro#u&ts an# seri&es are those that are set forth in the eress 1arrant$statements a&&oman$ing su&h ro#u&ts an# seri&es if an$. /othing herein shoul# e &onstrue# as&onstituting an a##itional 1arrant$.

SAP AG Page 2 of

7/27/2019 159_BPP_EN_DE



Icons

Icon Meaning

'aution

Eamle

/ote

Re&ommen#ation

S$nta

Eternal Pro&ess

%usiness Pro&ess Alternatie;De&ision 'hoi&e

Typographic Conventions

Type tyle !escription

Example text "or#s or &hara&ters that aear on the s&reen. 3hese in&lu#e fiel#names s&reen titles ushuttons as 1ell as menu names aths an#otions.

'ross-referen&es to other #o&umentation.

Eamle tet Emhasi:e# 1or#s or hrases in o#$ tet titles of grahi&s an# tales.

E?A5P@E 3E?3 /ames of elements in the s$stem. 3hese in&lu#e reort namesrogram names transa&tion &o#es tale names an# in#ii#ual e$1or#s of a rogramming language 1hen surroun#e# $ o#$ tet foreamle SE@E'3 an# 8/'@DE.

Example text S&reen outut. 3his in&lu#es file an# #ire&tor$ names an# their aths

messages sour&e &o#e names of ariales an# arameters as 1ell asnames of installation ugra#e an# #ataase tools.

EXAMPLE TEXT e$s on the e$oar# for eamle fun&tion e$s )su&h as F2+ or theENTER e$.

Example text Ea&t user entr$. 3hese are 1or#s or &hara&ters that $ou enter in thes$stem ea&tl$ as the$ aear in the #o&umentation.

<Example text> <ariale user entr$. Pointe# ra&ets in#i&ate that $ou rela&e these1or#s an# &hara&ters 1ith aroriate entries.

SAP AG Page = of

7/27/2019 159_BPP_EN_DE



Contents

! Purose..................................................................................................................................6

2 Prereuisites..........................................................................................................................6

2.! 5aster Data.....................................................................................................................6

2.2 Roles...............................................................................................................................F

= Pro&ess 7erie1 3ale.........................................................................................................9

=.! Pro&ess !, Pro&ess Da$-En# 'losing..............................................................................9

=.2 Pro&ess 2, Pro&ess 5onth-En# 'losing..........................................................................9

Assign an# ost roisions..................................................................................................!2

=.= Pro&ess =, Pro&ess ear-En# 'losing...........................................................................!=

4 Pro&ess Stes......................................................................................................................!4

4.! S&enario 8, Da$-En# 'losing.........................................................................................!4

4.!.! #ating E&hange Rates......................................................................................!4

4.!.2 Gas in Do&ument /umer Assignment................................................................!*

4.!.= 8noi&e /umers Allo&ate# 31i&e...........................................................................!6

4.!.4 Disla$ing the 'oma&t Do&ument Journal...........................................................!F

4.2 S&enario 88, 5onth-En# 'losing.....................................................................................!

4.2.! #ating E&hange Rates......................................................................................!

4.2.2 Gas in Do&ument /umer Assignment................................................................!9

4.2.= 8noi&e /umers Allo&ate# 31i&e...........................................................................20

4.2.4 7ening an# 'losing Posting Perio#s....................................................................2!

4.2.* Entering Re&urring Entries.....................................................................................22

4.2.6 Posting Re&urring Entries.......................................................................................24

4.2.F Running %at&h 8nut Session.................................................................................2*

4.2. Automati& 'learing of GR;8R A&&ount....................................................................26

4.2.9 Anal$se GR;8R 'learing A&&ounts..........................................................................2F

4.2.!0 Automati& 'learing.................................................................................................29

4.2.!! 5anual 'learing.....................................................................................................=0

4.2.!2 Posting A#Bustment Entries....................................................................................=2

4.2.!= (oreign 'urren&$ Realuation................................................................................==

4.2.!4 Posting 3a Pa$ale )Posting 3a Amounts 5anuall$+...........................................=*

4.2.!* A#an&ing Return for 3a on Sales;Pur&hases......................................................=6

4.2.!6 E' Sales @ist..........................................................................................................=

4.2.!F (oreign 3ra#e Regulation Reorts I4....................................................................4!

4.2.! (oreign 3ra#e Regulation Reorts I*A..................................................................42

4.2.!9 'omaratie Anal$sis.............................................................................................4=4.2.20 'losing Preious A&&ounting Perio#......................................................................46

SAP AG Page 4 of

7/27/2019 159_BPP_EN_DE



4.2.2! %alan&e 8nterest 'al&ulation...................................................................................4F

4.2.22 (urther <aluations Proisions..............................................................................*!

4.2.2= Disla$ing the Do&ument Journal...........................................................................*

4.2.24 (inan&ial Statements..............................................................................................604.= S&enario 888, ear-En# 'losing.......................................................................................62

4.=.! 'reating (a&tor$ 'alen#ar for /e1 ear................................................................6=

4.=.2 'arr$ing for1ar# AP;AR %alan&es.........................................................................6=

4.=.= 'arr$ing for1ar# G@ %alan&es...............................................................................64

4.=.4 Regrouing Re&eiales ; Pa$ales......................................................................6*

4.=.* %alan&e 'onfirmation Re&eiale..........................................................................6

4.=.6 %alan&e 'onfirmation Pa$ale...............................................................................F0

4.=.F (inal 'losing an# Releasing (inan&ial Reorting...................................................F2

4.=. 'losing Preious A&&ounting Perio#......................................................................F=

4.=.9 Disla$ing the Do&ument Journal...........................................................................F4

* Aen#i..............................................................................................................................F6

*.! Reersal of Pro&ess Stes............................................................................................F6

*.2 se# (orms...................................................................................................................F6

SAP AG Page * of

7/27/2019 159_BPP_EN_DE



Period End Closing Financial Accounting

1 Purpose'losing oerations are erio#i& tass an# &an e su#ii#e# in (8 as follo1s,

• Da$-en# &losing

• 5onth-en# &losing

• ear-en# &losing

3he &losing oerations &omonent hels $ou reare an# &arr$ out the a&tiities reuire# for#a$-en# month-en# an# $ear-en# &losing. (or this urose the s$stem roi#es a series ofstan#ar# reorts that $ou &an use to generate ealuations an# anal$ses #ire&tl$ from all of theoste# a&&ount alan&e. 3he s$stem hels $ou &arr$ out the follo1ing,

•'reating the alan&e sheets an# PK@ statements

• Do&ument the osting #ata

/o a##itional ostings are reuire# for #a$-en# &losing.

ou &an use the follo1ing ealuations for #a$-en# &losing an# for #o&umenting the osting #ata,

• 'oma&t-Do&ument Bournal

• Ealuation of the #o&uments that hae not een oste#

3o &arr$ out the &losing oerations in G;@ a&&ounting $ou first nee# to &arr$ out the &losingoerations in the sule#ger a&&ounting areas $ou are using. 3hese in&lu#e,

• A&&ounts re&eiale an# a&&ounts a$ale a&&ounting

• 8nentor$ a&&ounting

• Asset a&&ounting

ear-en# &losing is slit into t1o hases,

• At the eginning of the ne1 fis&al $ear $ou oen ne1 osting erio#s an# &arr$ for1ar#

the alan&es from the reious $ear.

• ou then reare an# &reate the finan&ial statements an# #o&ument the usiness

transa&tions using the alan&e au#it trail.

3he SAP S$stem offers a range of reorts 1ith 1hi&h $ou &an &arr$ for1ar# alan&es into thene1 fis&al $ear. During this ro&ess the rofit an# loss a&&ounts are &arrie# for1ar# to one or

more retaine# earnings a&&ounts. 3he alan&es of the alan&e sheet a&&ounts are siml$ &arrie#for1ar# into the ne1 fis&al $ear. ou #o not hae to &reate se&ial oening finan&ial statements.

An$ ostings $ou mae in the ol# fis&al $ear automati&all$ a#Bust the releant &arr$-for1ar#alan&e. ou #o not hae to &lose the ol# fis&al $ear an# &arr$ out the &losing ostings eforeoening the ne1 fis&al $ear.

As 1ith month-en# &losing $ou &an &reate all the eternal reorts reuire# #o&ument theosting #ata an# &arr$ out the internal ealuations.

" Prere#uisites

"$1 Master !ataou hae entere# the master #ata reuire# to go through the ro&e#ures of this s&enario.

SAP AG Page 6 of

7/27/2019 159_BPP_EN_DE



ervice Area

Manu%acturing Area & Trading Area

Master !ata 'alue election Coent'ost 'enter L All all oste# &ost &enters reuire#

5aterial 5aster L A@@ all oste# materials reuire#

G;@ A&&ounts L A@@ all a&&ounts reuire#

SAP AG Page F of

7/27/2019 159_BPP_EN_DE



"$" oles

*se

3he follo1ing roles must hae alrea#$ een installe# to test this s&enario in the SAP /et"eaer%usiness 'lient )/"%'+. 3he roles in this %usiness Pro&ess Do&umentation must e assigne#to the user or users testing this s&enario. ou onl$ nee# these roles if $ou are using the /"%'interfa&e. ou #o not nee# these roles if $ou are using the stan#ar# SAP G8.

Prere#uisites

3he usiness roles hae een assigne# to the user 1ho is testing this s&enario.

SAP AG Page of

7/27/2019 159_BPP_EN_DE



+usiness ole !etails Activity Transaction

SAPM/%PRME5P@7EE-S Emlo$ee)Professionalser+

Assignment of thisrole is ne&essar$ for asi& fun&tionalit$.

(inan&e 5anager)SAPM/%PRM(8/A''-5+

Gas in Do&ument/umer Assignment

SMA@RMF0!2=42

8noi&e /umers Allo&ate# 31i&e

SMA@RMF0!2=4!

Enter Re&urringEntries

(%D!

Post Re&urringEntries

(.!4

Run %at&h 8nutSession

S5=*

(inan&ial Statement SMA@RMF0!224

or

SMP@0M600002

'reate (a&tor$'alen#ar for /e1ear

S'A@

SAPM/%PRMDEM(8/A''-5)(inan&e 5anager)German$++

Post 3a Pa$ale (%4!

A#an&e Return for3a on Sales;Pur&hases

SMA@RMF0!2=*F

E' Sales @ist SMA@RMF0!2400

(oreign 3ra#eRegulation ReortsI4

SMA@RMF0!240*

(oreign 3ra#eRegulation Reorts

SMA@RMF0!2!62

SAPM/%PRMAPM'@ER-5)A&&ounts Re&eiale5anager+

5anual 'learing (-44

SAPM/%PRMARM'@ER-S

)A&&ounts Re&eiale A&&ountant+

'ustomer %alan&e

'onfirmation

(.!F

SAPM/%PRMAPM'@ER-S

)A&&ounts Pa$ale A&&ountant+

<en#or %alan&e'onfirmation

(.!

SAPM/%PRM83MAD58/-S )83 A#ministrator )Professionalser++

Part of E' Sales @ist SP0!

SAPM/%PRM(8/A''-S)General @e#ger A&&ountant+

#ate E&hangeRates

SM%'EM6000!F4

Disla$ the &oma&t SMA@RMF0!229

SAP AG Page 9 of

7/27/2019 159_BPP_EN_DE



#o&ument Bournal

%alan&e 8nterest'al&ulation

(.*2

7en an# 'losePosting Perio#s SMA@RMF00=642)7%*2+

Automati& 'learing ofGR;8R A&&ount

(.!=

Anal$:e GR;8R'learing A&&ounts

(.!9

Post A#BustmentEntries

(%*0

(oreign 'urren&$Rea-luation

(AG@M('M<A@

'omarisonDo&uments ;3ransa&tion (igures

(AG@(0=

(urther <aluations Proisions , AssignProisions

(!0FMPR7<

Define 8nterest Rates 7%42

<aluation ofProisions

(!0F

Disla$ the #o&ument Bournal

SMA@RMF0!22F

'arr$ (or1ar# AP;AR%alan&es

(.0F

'arr$ (or1ar# G@%alan&es

(AG@G<3R

RegrouingRe&eiales;Pa$ales

(AG@(!0!

(inan&ial Statement SMA@RMF0!224

SAP AG Page !0 of

7/27/2019 159_BPP_EN_DE



, Process -vervie. Ta/le

,$1 Process 10 Process !ayEnd Closing

Processstep

E2ternalprocessre%erence

+usinesscondition

+usiness role Transactioncode

E2pectedresults

*pdateE2changeates

E&hangerates forforeign&urren&iesare u#ate#ea&h #a$ or ea&hmonth.

General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+

SM%'EM6000!F4

/e1e&hangerates areaailale inthe s$stem

3aps in

!ocuent4u/erAssignent

'he&list to

fin# gas inthe#o&umentnumerassignmenta&rossseeralle#gers

(inan&e 5anager

)SAPM/%PRM(8/A''-5+

SMA@RMF0!2=42 'he&list if

there arean$ gas in#o&umentnumer lists

Invoice4u/ersAllocatedT.ice

'he&list of #o&umentsassigne#more thanon&e


SMA@RMF0!2=4! 'he&list ifthere are#ouleinoi&enumers

!isplay thecopactdocuent ournal

'he&list of the mostimortant#ata fromthe oste##o&uments


SMA@RMF0!229 3otalssheets1hi&hin#i&ate the#eit ;&re#it totalsfor ea&ha&&ountt$e

SAP AG Page !! of

7/27/2019 159_BPP_EN_DE



,$" Process "0 Process MonthEnd Closing

SAP AG Page !2 of

7/27/2019 159_BPP_EN_DE



Processstep

E2ternalprocessre%eren

ce

+usinesscondition


E2pectedresults

*pdateE2changeates

E&hange rates for foreign &urren&iesare u#ate# ea&h#a$ or ea&h month.


SM%'EM 6000!F4

/e1 e&hangerates are aailalein the s$stem

3aps in!ocuent 4u/erAssignent

'he&list to fin#gas in the#o&ument numerassignment a&rossseeral le#gers


SMA@RM F0!2=42

'he&list if thereare an$ gas in#o&ument numerlists

Invoice4u/ers

AllocatedT.ice

'he&list of#o&uments

assigne# morethan on&e

(inan&e 5anager)SAPM/%PRM(8/A''

-5+

SMA@RM F0!2=4

!

'he&list if thereare #oule inoi&e

numers

-pen andClosePostingPeriods

'lose A&&ountsRe&eiale A&&ounts Pa$alean# Asset su-s$stems fromosting into riorerio#N /e1a&&ounting erio#is starting


SMA@RM F00=642 )7%*2+

/o more A;P A;R55 or Assetostings &an ema#e to thereious erio#.

/e1 a&&ountingerio# is oen forosting so thattransa&tions &ane ro&esse#.

EnterecurringEntries

Re&urring#o&uments for theerio# that 1ereentere# intos$stem nee# to ero&esse#.


(%D! %at&h inutsession is &reate#1ith OostingsO forre&urring#o&uments that&an e ro&esse#to ost the reuire#finan&ial a&tiit$.

PostecurringEntries

Re&urring#o&uments for theerio# that 1ereentere# intos$stem nee# to e

ro&esse#.


(.!4 %at&h inutsession is &reate#1ith OostingsO forre&urring#o&uments that

&an e ro&esse#to ost the reuire#finan&ial a&tiit$.

un+atchInputession

Post the re&urring#o&umentsro&esse# in riorste.


S5=* A&&ounting#o&ument)s+oste# an#re&urring#o&ument)s+u#ate# 1ithro&essing #ata)Onet run onO an#Onumer of runsO+.

Autoatic Clearingo% 3&I

GR;8R &learinga&&ounts

General @e#ger A&&ountant)SAPM/%PRM(8/A''

(.!= (or GR;8Ra&&ounts therogram tries to

SAP AG Page != of

7/27/2019 159_BPP_EN_DE



Processstep


ce

+usinesscondition


E2pectedresults

Accountspecialprocess

-S+ &reate a grou of#o&uments that&an e &leare#from a grou of#o&uments that&annot e &leare#$ su&&essiel$omitting#o&uments.

Analy6e3&IClearing

Accounts

Anal$:e GR;8R'learing A&&ountsan# Disla$

A&uisition 3a

General @e#ger A&&ountant)SAPM/%PRM(8/A''

-S+

(.!9 anal$:es goo#sre&eit;inoi&ere&eit )GR;8R+

&learing a&&ounts

Autoatic Clearingo% 3&IAccount

'lear the GR;8Ra&&ount ofmat&hingQ#eit;&re#its tomae anal$sis ofoen itemQ easier.


(.!= 3he GR;8R a&&ountis &leare# 1ith the&orre&t ur&haseor#er an# alueuantit$ on&e thegoo#s re&eit an#inoi&e re&eithae een oste#.3his ees theanal$sis of theGR;8R a&&ount at amanageale leel.

ManualClearing

8f #o&uments&annot e &leare#automati&all$. 3he$&an e &leare#manuall$.

A&&ounts Pa$ale5anager)SAPM/%PRMAPM'@ER-5+

(-44 Do&uments froma&&ounts a$aleare &leare#manuall$.

PostAdustent Entries

Post a#Bustmentsto &urrent finan&ial#ata lie a&&rualsto etterreresente# the&urrent finan&ialsituation.


(%*0 5ae sure that thefinan&ial re&or#sreresent theusiness a&tiities#uring the erio#to the est&aailit$ ossile.

ForeignCurrencyevaluation

(oreign &urren&$transa&tions nee#to e aluate# atthe &urrente&hange rate.


(AG@M('M<A@ (oreign &urren&$ostings 1ill ereresente# 1ithO&urrent #atealuationO.

Post Ta2Paya/le

(inan&e reorting SAPM/%PRMDEM(8/ A''-5 )(inan&e5anager )German$++

(%4!

Advanceeturn %or Ta2 onales&Purchase

s


SMA@RM F0!2=*F

A#an&e Return for 3a on Sales;Pur&hases

SAP AG Page !4 of

7/27/2019 159_BPP_EN_DE



Processstep


ce

+usinesscondition


E2pectedresults

EC ales7ist

(inan&e reorting SAPM/%PRMDEM(8/ A''-5 )(inan&e5anager )German$++an#SAPM/%PRM83MAD58/-S )83 A#ministrator)Professional ser++

SMA@RM F0!2400 an#SP0!

ForeignTradeegulation eports8


SMA@RM F0!240*

ForeignTradeegulation eports85A


SMA@RM F0!2!62

Coparison!ocuents &TransactionFigures

(inan&e reorting General @e#ger A&&ountant)SAPM/%PRM(8/A''-S+

(AG@(0=

ClosePreviousAccounting Period

'loseQ reiousa&&ounting erio#so that no morefinan&ial osting&an e ma#e that1oul# &hange theresults reorte#.


SMA@RM F00=642 )7%*2+

/o more G;@ostings areallo1e# in thereious erio#.

+alanceInterestCalculation


(.*2 %alan&e 8nterest'al&ulation

Assign

and postprovisions

Hautu&hhalter

)SAPM/%PRM(8/A''-S+

(%*0 Proisions are

oste#

Further'aluations Provisions

Dis&ountingroisions


(!0FMPR7<

Dis&ount ofroisions

!e%ineInterestates

3o #is&ount theroisions $ouhae to &reatean# #efine

interest rates an#interest t$es.

Hautu&hhalter)SAPM/%PRM(8/A''-S+

7%42 8nterest rates an#t$es are #efine#.

SAP AG Page !* of

7/27/2019 159_BPP_EN_DE



Processstep


ce

+usinesscondition


E2pectedresults

'aluationo%provisions

<aluate an##is&ount roisionsgreater than one$ear.

Hautu&hhalter)SAPM/%PRM(8/A''-S+

(!0F 3he roisionsgreater than one$ear are#is&ounte#

!isplaythedocuent ournal

@ist of the oste##o&uments in theerio#


SMA@RM F0!22F

@ist of the oste##o&uments in theerio# for#o&umentation

Financialtateent

(inan&e reorting (inan&e 5anager)SAPM/%PRM(8/A''-5+

SMA@RM F0!224 or

SMP@0M 600002

(inan&ialStatements

(inan&ialStatement, A&tual;A&tual'omarison

SAP AG Page !6 of

7/27/2019 159_BPP_EN_DE



,$, Process ,0 Process :earEnd Closing

Processstep

E2ternalprocessre%erence

+usinesscondition


E2pectedresults

CreateFactoryCalendar%or 4e. :ear


S'A@ (a&tor$ 'alen#aris #efine# for thenet $ear)s+

CarryFor.ardAP&A+alances

'arr$ the A;Palan&es into thene1 fis&al $ear.


(.0F <en#or A/D'ustomer alan&eshae een &arrie#into the ne1 $ear.

CarryFor.ard37+alances


(AG@G<3R %alan&e sheeta&&ounts haealan&es for thene1 $ear an# P;@a&&ount alan&eshae een oste#into retaine#earnings.

egroupingeceiva/les&Paya/les


(AG@(!0!

+alanceCon%irationeceiva/le

SAPM/%PRMARM'@ER-S )A&&ountsRe&eiale 5anager+

(.!F

+alanceCon%irationPaya/le

A&&ounts Pa$ale A&&ountant)SAPM/%PRMAPM'@ER-S+

(.!

FinalClose andelease

Financialeporting

3he &oman$Qsfinan&ial resultsnee# to e

reorte#.

General @e#ger A&&ountant)SAPM/%PRM(8/A''-

S+

SMA@RMF0!224

(inan&ial results ofthe &oman$ arerelease#.

ClosePreviousAccounting Period

Do not allo1 an$more finan&ialostings in thereious erio#e&ause theresults hae eenrelease#.


SMA@RMF00=642)7%*2+

/o more finan&ialostings areallo1e# in thereious erio#.

!isplaythe!ocuent ;ournal


SMA@RMF0!22F

SAP AG Page !F of

7/27/2019 159_BPP_EN_DE



Process teps

$1 cenario I0 !ayEnd Closing

$1$1 *pdating E2change ates

*se

8n this a&tiit$ $ou u#ate e&hange rates.

Procedure

!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,

-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)

AP ECC enu Accounting → Financial Accounting → General Ledger → Environment → Current Settings → Enter Translation Rates

Transaction code SM%'EM6000!F4

-ption "0 AP 4et<eaver +usiness Client (AP 4<+C) via +usiness ole

+usiness role General @e#ger A&&ountant

)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → Foreign Currency

Valuation → Update Excange Rates

2. 7n the Cange Vie! Currency Excange Rates" #vervie! s&reen &hoose $e! Entries.

=. 5ae the follo1ing entries,

Field nae !escription *ser action and values Coent

ExRt E&hange Rate EURX a## OER?O ERtentr$ for #esire#&urren&$&ominations

Valid %rom ali#it$ #ates

&ndir'(uot )or*ir'(uot'+

numer Enter the e&hangerate ratio here

From foreign &urren&$ for eamle SD

To lo&al &urren&$ in the E ER

SAP AG Page ! of

7/27/2019 159_BPP_EN_DE



ou &an &o$ eisting re&or#s sele&t the line an# &o$ )(6+ an# &hange the Valid%rom #ate an# &ndir'(uot,*ir'(uot' alues to simlif$ the u#ate.

3he e&hange rate is ase# on a ratio #efine# for &urren&$ &ominations. 3he&ndir'(uot . fiel# &ontains an e&hange rate a&&or#ing to the in#ire&t uotationmetho#. 3he e&hange rate gies the amount of the %rom &urren&$ that $ou get for aunit )!0 !00 an# so on+ of the to &urren&$. 3he *ir'(uot' fiel# &ontains an e&hangerate a&&or#ing to the #ire&t uotation metho#. 3he e&hange rate gies the ri&e inthe to &urren&$ that $ou hae to a$ for a unit )!0 !00 an# so on+ of %rom &urren&$.

4. 'hoose Save'

esult

/e1 e&hange rates are aailale in the s$stem.

$1$" 3aps in !ocuent 4u/er Assignent

*se

ou &an use this reort to fin# gas in the #o&ument numer assignment a&ross seeral le#gers.3he s$stem re&ogni:es an# #o&uments #o&ument numers that hae een assigne# more thanon&e in an interal.Pro&essing taes la&e at the leel of &oman$ &o#e numer range an# fis&al $ear. 8f $ouse&if$ the #o&ument t$e as sele&tion &riteria the rogram #etermines the releant numerrange automati&all$.

Prere#uisites

3o ee&ute this a&tiit$ #o&uments hae to e oste#. (or osting run the ro&essesin the External Financial Accounting )-./+ s&enario in the General Ledger )-01+ s&enario in the Accounts Receiva2les )-03+ s&enario in Accounts Paya2les )-04+ s&enario or in the Cas 5anagement )-1.+ s&enario using the master #ata fromthese #o&uments.

Procedure



AP ECC enu Accounting → Financial Accounting → General Ledger →

&n%ormation System → General Ledger Reports )$e!+ → *ocument

→ General → Gaps in *ocument $um2er Assignment

Transaction code SMA@RMF0!2=42

SAP AG Page !9 of

7/27/2019 159_BPP_EN_DE




+usiness role (inan&e 5anager

)SAPM/%PRM(8/A''-5+

+usiness role enu General Ledger → Reporting → *ocuments → Gaps in *ocument$um2er Assignment

2. 7n the Gaps in document $um2er Assignment s&reen mae the follo1ing entries,


Company Code 1000

Fiscal 6ear &urrent $ear

esult

All #o&uments for the numer range interal se&ifie# are sele&te# an# the s$stem &he&s

1hether there are gas or #o&ument numers that hae een assigne# more than on&e.8t there are mistaes a list of missing #o&ument numers an# #o&ument numers assigne# morethan on&e is &reate#.

$1$, Invoice 4u/ers Allocated T.ice

*se

3he rogram &reates a list 1hi&h #isla$s all #o&uments er a&&ount numer of the en#or orthe &ustomer 1hi&h o&&ur 1ithin a referen&e numer reeate#l$ that is if a #uli&ate inoi&eeists.

Prere#uisites

3o ee&ute this a&tiit$ #o&uments hae to e oste#. (or osting run the ro&essesin the Accounts Receiva2les )-03+ s&enario or in the Accounts Paya2les )-04+ s&enario using the master #ata from these #o&uments.

Procedure





→ General → S7ALR743.-/89- : &nvoice $um2ers Allocated

T!ice

Transaction code SMA@RMF0!2=4!



)SAPM/%PRM(8/A''-5+

+usiness role enu General Ledger → Reporting → *ocuments → &nvoice $um2ers Allocated T!ice

SAP AG Page 20 of

7/27/2019 159_BPP_EN_DE



2. 7n the &nvoice $um2ers allocated t!ice s&reen mae the follo1ing entries,


Company Code 1000


Posting *ate a&tual #ate

esult

A list of #o&ument numers 1hi&h are allo&ate# t1i&e is &reate#.

$1$ !isplaying the Copact !ocuent ;ournal

*se

3he &oma&t #o&ument Bournal #isla$s the most imortant #ata from the #o&ument hea#ers an#

items in the form of a tale for the #o&uments sele&te#. 3he list &an e use# as a &oma&t Bournal an# for re&on&iliation 1ith the a&&ount alan&es )a&&ounting re&on&iliation+.

Prere#uisites

3o ee&ute this a&tiit$ #o&uments hae to e oste#. (or osting run the ro&essesin the General Ledger )-01+ s&enario in the Accounts Receiva2les )-03+ s&enario or in the Accounts Paya2les )-04+ s&enario using the master #ata from these#o&uments.

Procedure!. A&&ess the transa&tion &hoosing one of the follo1ing naigation otions,




→ General → Compact *ocument ;ournal

Transaction code SMA@RMF0!229



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Reporting → *ocument ;ournal → Compact

*ocument ;ournal

SAP AG Page 2! of

7/27/2019 159_BPP_EN_DE



2. 7n the Compact *ocument ;ournal s&reen enter the reuire# #ata.

Field nae !escription *ser action andvalues

Coent

Company Code 1000

Fiscal 6ear 'urrent fis&al $ear

Ledger 'hoose the @e#ger $ou areintereste# in. 8f $ou hae onl$ onele#ger the fiel# isnQt ne&essar$Nrese&tiel$ stan#ar# le#ger 0@is fille#

3eneralelections

Re%erence$um2er

8f ne&essar$ enter the se&ifie#referen&e #o&ument numers )see

entr$ from eamle+Ee&ute )(+

esult

A searate list is &reate# for ea&h #o&ument status )normal #o&uments re&urring entr$ original#o&uments samle #o&uments statisti&al #o&uments+. 3he #o&ument status is in#i&ate# in thelist hea#er.

3otals sheets 1hi&h in#i&ate the #eit ; &re#it totals for ea&h a&&ount t$e )G;@ a&&ounts&ustomers en#ors+ searatel$ a&&or#ing to osting erio# are ut out for ea&h &oman$ &o#eat the en# of the &oma&t #o&ument Bournal.

$" cenario II0 MonthEnd Closing

$"$1 *pdating E2change ates

*se

8n this a&tiit$ $ou u#ate e&hange rates. 3he e&hange rates &an e maintaine# ea&h #a$ oreer$ month-en# at least.

Procedure




Environment → Current Settings → Enter Translation Rates

Transaction code SM%'EM6000!F4



)SAPM/%PRM(8/A''-S+

+usiness role enuGeneral Ledger

→ Periodic Processing

→ Foreign CurrencyValuation → Update Excange Rates

SAP AG Page 22 of

7/27/2019 159_BPP_EN_DE



2. 7n the Cange Vie! Currency Excange Rates" #vervie! s&reen &hoose $e! Entries.

=. 5ae the follo1ing entries,


ExRt E&hange Rate EURX a## OER?O ERtentr$ for #esire#&urren&$&ominations

Valid %rom ali#it$ #ates

&ndir'(uot )or*ir'(uot'+

numer Enter the e&hangerate ratio here

From #ate

To #ate

SAP AG Page 2= of

7/27/2019 159_BPP_EN_DE



ou &an &o$ eisting re&or#s sele&t the line an# &o$ )(6+ an# &hange the Valid%rom #ate an# &ndir'(uot,*ir'(uot' alues to simlif$ the u#ate.

3he e&hange rate is ase# on a ratio #efine# for &urren&$ &ominations. 3he&ndir'(uot . fiel# &ontains an e&hange rate a&&or#ing to the in#ire&t uotationmetho#. 3he e&hange rate gies the amount of the %rom &urren&$ that $ou get for aunit )!0 !00 an# so on+ of the to &urren&$. 3he *ir'(uot' fiel# &ontains an e&hangerate a&&or#ing to the #ire&t uotation metho#. 3he e&hange rate gies the ri&e inthe to &urren&$ that $ou hae to a$ for a unit )!0 !00 an# so on+ of %rom &urren&$.

4. 'hoose Save'

esult

/e1 e&hange rates are aailale in the s$stem.

$"$" 3aps in !ocuent 4u/er Assignent

*se

ou &an use this reort to fin# gas in the #o&ument numer assignment a&ross seeral le#gers.3he s$stem re&ogni:es an# #o&uments #o&ument numers that hae een assigne# more thanon&e in an interal.Pro&essing taes la&e at the leel of &oman$ &o#e numer range an# fis&al $ear. 8f $ouse&if$ the #o&ument t$e as sele&tion &riteria the rogram #etermines the releant numerrange automati&all$.

Prere#uisites

3o ee&ute this a&tiit$ #o&uments hae to e oste#. (or osting run the ro&essesin the External Financial Accounting)-./+ s&enario in the General Ledger )-01+ s&enario in the Accounts Receiva2les )-03+ s&enario in Accounts Paya2les )-04+ s&enario or in the Cas 5anagement )-1.+ s&enario using the master #ata fromthese #o&uments.

Procedure





→ General → Gaps in *ocument $um2er Assignment

Transaction code SMA@RMF0!2=42

SAP AG Page 24 of

7/27/2019 159_BPP_EN_DE





)SAPM/%PRM(8/A''-5+

+usiness role enu General Ledger → Reporting → *ocuments → Gaps in *ocument$um2er Assignment

2. 7n the Gaps in document $um2er Assignment s&reen mae the follo1ing entries,


Company Code 1000


esult

All #o&uments for the numer range interal se&ifie# are sele&te# an# the s$stem &he&s

1hether there are gas or #o&ument numers that hae een assigne# more than on&e.8t there are mistaes a list of missing #o&ument numers an# #o&ument numers assigne# morethan on&e is &reate#.

$"$, Invoice 4u/ers Allocated T.ice

*se

3he rogram &reates a list 1hi&h #isla$s all #o&uments er a&&ount numer of the en#or orthe &ustomer 1hi&h o&&ur 1ithin a referen&e numer reeate#l$ that is if a #uli&ate inoi&eeists

Prere#uisites

3o ee&ute this a&tiit$ #o&uments hae to e oste#. (or osting run the ro&essesin the Accounts Receiva2les )-03+ s&enario or in the Accounts Paya2les )-04+ s&enario using the master #ata from these #o&uments.

Procedure





→ General → S7ALR743.-/89- : &nvoice $um2ers Allocated T!ice

Transaction code SMA@RMF0!2=4!



)SAPM/%PRM(8/A''-5+

+usiness role enu General Ledger → Reporting → *ocuments → &nvoice $um2ers

Allocated T!ice

SAP AG Page 2* of

7/27/2019 159_BPP_EN_DE



2. 7n the &nvoice $um2ers allocated t!ice s&reen mae the follo1ing entries,


Company Code 1000


Posting *ate a&tual #ate

esult

A list of #o&ument numers that are allo&ate# t1i&e is &reate#.

$"$ -pening and Closing Posting Periods

*se

8n this a&tiit$ $ou &lose the osting erio#s an# oen the ne1 a&&ounting erio#.

Procedure




Environment → Current Settings → #pen and Close Posting Periods

Transaction code SMA@RMF00=642 )7%*2+



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → Closing Periods → #pen ,

Close Posting Periods

2. 7n the Cange Vie!" Posting Periods" Speci%y Time &ntervals" #vervie! s&reen mae thefollo1ing entries,


Variant 0010 ariant for the &oman$&o#e

From per - ne1 erio# /e1 erio# for A&&ount3$es )A D 5 S+

6ear a&tual $ear or at the $ear-en#ne1 $ear

$ear for A&&ount 3$es)A D 5 an# S+

To period the highest ermitte# ostingerio#

6ear the highest ermitte# osting$ear

SAP AG Page 26 of

7/27/2019 159_BPP_EN_DE



=. 'hoose Save.

esult

/o more A;P A;R or 55 ostings &an e ma#e to the reious erio#. 3o ie1 a en#or aging

reort use transa&tion SMA@RMF0!20* or menu ath Accounting →Financial Accounting →

Accounts Paya2le → &n%ormation System → Reports %or Accounts Paya2le Accounting →

Vendors" &tems Vendor Payment <istory !it #& Sorted List .

3o ie1 a &ustomer aging reort use transa&tion SMA@RMF0!2!F or menu ath Accounting →

Financial Accounting → Accounts Receiva2le → &n%ormation System → Reports %or Accounts

Receiva2le Accounting → Customers" &tems Customer #pen &tem Analysis 2y =alance o%

#verdue &tems.

Account Type !escription

> <ali# for all a&&ount t$es

A Assets

D 'ustomers

<en#ors

5 5aterials

S G;@ A&&ounts

$"$5 Entering ecurring Entries

*se

8n this a&tiit$ $ou enter re&urring entries.

Procedure



AP ECC enu Accounting → Financial Accounting → General Ledger → Posting

→ Re%erence *ocuments → Recurring *ocument

Transaction code (%D!



)SAPM/%PRM(8/A''-5+

+usiness role enu General Ledger → Posting → Recurring *ocuments → Enter

Recurring Entry

SAP AG Page 2F of

7/27/2019 159_BPP_EN_DE



2. 7n the Enter" Recurring Entry" <eader *ata s&reen mae the follo1ing entries,


Company Code 1000

First run on !st of &urrent month

Last run on !st of net month

&nterval in monts sele&t reuire# interall for eamle 0!

Run date sele&t reuire# #a$ for eamle 0!

Run scedule

Trans%er amounts inlocal currency

sele&t

Copy texts sele&t

Trans%er tax amounts

in local currency

sele&t

*ocument Type SA

Currency EUR

Rate

Re%erence

Translatn *ate

*ocument <eaderText

Trading part =A

Pst>y 40

Account sele&t a&&ount for eamle 6F000

SGL &nd

TType

SAP AG Page 2 of

7/27/2019 159_BPP_EN_DE



=. 'hoose Enter .

4. 7n the Enter" Recurring Entry" Add G,L account item s&reen mae the follo1ing entries,


G,L Account

Company Code

Amount L for eamle !0000

Tax Code L for eamle <0 or <!

Calculate tax sele&t

=usiness Area

Cost Center L for eamle !!0!

#rder

Pro%it Center $et!or?

Purcasing *oc

@uantity

Assignment

Text

Pst>y 50

Account L for eamle 20000

SGL &nd

TType

*. 'hoose Enter .

6. 7n the Enter" Recurring Entry" Add G,L account item s&reen mae the follo1ing entries,


Amount L for eamle !0000

Value *ate L for eamle first of&urrent month

3he alue #ate is

nee#e# in &ase ofan a&&ounts 1ithfiel# status grou%0*. 8n other &asesthe alue #ate is notne&&essar$

SAP AG Page 29 of

7/27/2019 159_BPP_EN_DE



F. 'omlete #o&ument #etails an# &hoose Save'

esult

3he re&urring entries are ma#e.

$"$= Posting ecurring Entries

*se

8n this a&tiit$ $ou ost re&urring entries. 3he s$stem &he&s if the re&urring osting eists in thes$stem 1ith a ost #ate 1ithin the erio# eing oste#.

Prere#uisites

3o ee&ute this a&tiit$ re&urring entries hae to e entere#. Run the ro&esses in ste 4.2.*.



AP ECC enu Accounting → Financial Accounting → General Ledger → Periodic

Processing → Recurring Entries → Execute

Transaction code (.!4



)SAPM/%PRM(8/A''-5+

+usiness role enu General Ledger → Periodic Processing → Recurring Entries →

Execute Recurring Entries

2. 7n the Create Posting *ocuments %rom Recurring *ocuments s&reen mae the follo1ingentries,


Company Code 1000

Fiscal 6ear &urrent fis&al $ear

Settlement Period starting #ate for eamle !st of

&urrent month

Settlement Periodto

en# #ate for eamle last #a$ of&urrent month

Session $ame sele&t a name 8f reuire#. 8f $ou #o notassign a searate =atcinput session name theat&h inut sessionname SAPF-/. is set $the rogram.

SAP AG Page =0 of

7/27/2019 159_BPP_EN_DE



=. 'hoose Execute.

esult

A at&h inut session is &reate# 1ith ostings for re&urring #o&uments that &an e ro&esse# to

ost the reuire# finan&ial a&tiit$.

$"$> unning +atch Input ession

*se

3his a&tiit$ runs the at&h inut session.

Prere#uisites

A at&h inut session must eist or e &reate#.



AP ECC enu System → Services → =atc &nput → Sessions

Transaction code S5=*



)SAPM/%PRM(8/A''-5+

+usiness role enu General Ledger → Periodic Processing → Closing Preparation →

=atc &nput 5onitoring

SAP AG Page =! of

7/27/2019 159_BPP_EN_DE



2. 7n the =atc &nput" Session #vervie! s&reen sele&t a session to ro&ess an# &hooseProcess Session )(+.

=. 7n the Process Session Create s&reen sele&t a mo#e )*isplay errors only is referre# utProcess,%oreground an# =ac?ground also 1or+ then &hoose Process or Enter .

Process&%oreground, All the s&reens are #isla$e# an# must e &onfirme# 1ithEnter

!isplay Errors -nly, 3he #o&uments are not oste# in the foregroun#N onl$#o&uments 1ith errors are #isla$e# 1hi&h $ou &an &orre&t.

+ac?ground, 3he #o&uments are not oste# in the foregroun#. Do&uments 1itherrors remain in the session an# &an then e ro&esse# an# &orre&te# in theforegroun#.

'he& manuall$ 1hether all #o&uments of a session 1ere oste#. ou &an see thisin the session oerie1. 8f a session 1as ro&esse# in the foregroun# the sele&tion

s&reen Session Success%ully Processed #isla$s after the osting. 'onfirm thesele&tion s&reen 1ith Enter .

4. 'orre&t an$ errors that sho1 #uring ro&essing.

esult

A&&ounting #o&uments are oste# an# re&urring #o&uments are u#ate# 1ith ro&essing #ata)next run on an# num2er o% runs+. 3o #isla$ a oste# #o&ument use transa&tion &o#e (%@!/.

!e/ited Accounts Credited Accounts

G;@ A&&ounts G;@ A&&ounts

<en#ors <en#ors'ustomers 'ustomers

SAP AG Page =2 of

7/27/2019 159_BPP_EN_DE



$"$@ Autoatic Clearing o% 3&I Account

*se

3his a&tiit$ han#les the automati& &learing of the GR;8R a&&ounts. 3he ur&hase or#er numeran# item is use# to &omare #o&uments.

Prere#uisites

3o ee&ute this a&tiit$ #o&uments in material management hae to e oste#. (orosting run the ro&esses in the 5aterials 5anagement )-.9+ s&enario using themaster #ata from these #o&uments.

Procedure




Processing → Automatic Clearing → itout Speci%ication o%

Clearing Currency

Transaction code (.!=



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → Clearing → Automatic

Clearing

SAP AG Page == of

7/27/2019 159_BPP_EN_DE



2. 7n the Automatic Clearing s&reen mae the follo1ing entries,


Company Code 1000


Select G,L accounts sele&t

G,L Accounts sele&t a&&ount for eamle 29=00044F000

/ot interal ut singlealues entr$

Test run #esele&t ou &an sele&t 3estrun to reie1 the #atathat &an e &leare#1ithout a&tuall$&learing the #ata

Posting Paraeters

Clearing date last #a$ of &urrent fis&al$ear for $ear-en# &learing

for eamle;!2;=!

@ast #a$ of month formonth-en# &learing

SAP AG Page =4 of

7/27/2019 159_BPP_EN_DE



=. 'hoose Execute.

4. 3he s$stem #isla$s the message Tis program is a production run. 'hoose Enter .

esult

3he GR;8R a&&ount is &leare# 1ith the &orre&t ur&hase or#er an# alue uantit$ on&e the goo#sre&eit an# inoi&e re&eit hae een oste#. 3his ees the anal$sis of the GR;8R a&&ount at amanageale leel. 3he s$stem generates a reort sho1ing the #etails of the #o&uments notO&leare#O an# O&leare#O 1ith O&learingO #o&ument information.

$"$9 Analyse 3&I Clearing Accounts

*se

3his a&tiit$ anal$:e GR;8R 'learing A&&ounts an# Disla$ A&uisition 3a.

3he rogram anal$:es goo#s re&eit;inoi&e re&eit )GR;8R+ &learing a&&ounts at a se&ifie# e$

#ate an# generates a#Bustment ostings if ne&essar$. 3hese are nee#e# to #isla$ the follo1ingusiness transa&tions &orre&tl$ in the alan&e sheet,

• Goo#s #eliere# ut not inoi&e#

• Goo#s inoi&e# ut not #eliere#

3he rogram sele&ts all items in GR;8R &learing a&&ounts that are oen at the se&ifie# e$ #ate.8f the oen items er ur&hase or#er numer an# item in lo&al &urren&$ #o not alan&e out to:ero a#Bustment ostings are &reate# in a at&h inut session for these items. "ith a &re#italan&e the transa&tion is seen as deliveredB 2ut not invoiced . "ith a #eit alan&e thetransa&tion is seen as invoicedB 2ut not delivered .

A#Bustment ostings are &reate# er &oman$ &o#e GR;8R &learing a&&ount re&on&iliationa&&ount an# usiness area. All ostings are reerse# at the se&ifie# reerse osting #ate. 8f no

#ate is entere# the rogram reerses the ostings on the #a$ after the e$ #ate.8f $ou are using arallel lo&al &urren&ies the alan&e in the first lo&al &urren&$ also #eterminesthe transa&tion. 8f the alan&e in the first lo&al &urren&$ is :ero the transa&tion e$ is #etermine#from the arallel &urren&$.

Procedure




Processing → Closing → Reclassi%y → GR,&R Clearing

Transaction code (.!9



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → Clearing → Analye

Goods , &nvoice Received Clearing Accounts

SAP AG Page =* of

7/27/2019 159_BPP_EN_DE



2. 7n the Automatic Clearing s&reen mae the follo1ing entries,


GL account sele&t a&&ount for eamle 29=00044F000

Company Code 1000

Posting Paraeters

>ey date e$ #ate for oerie1 Do&uments 1hi&h haenot een &leare# at this#ate or 1hose &learing#ate is after this #ateare in&lu#e# in therogram run.

=. Sele&t ta stri Postings an# mae the follo1ing entries,.

Field nae !escription *ser action and values CoentCreate Postings sele&t

document date L #o&ument #ate of theat&h inut )foreamle last #ate of themonth+

document type L #o&ument t$e of theosting )for eamleSA+

posting date L osting #ate of theosting )for eamle

last #a$ of the month

Reversal postingdate

L osting #ate of thereersal )for eamlefirst #a$ of the netmonth

SAP AG Page =6 of

7/27/2019 159_BPP_EN_DE



4. 'hoose Execute.

*. A at&h inut 1ith name R("ERE00 is &reate#.

6. Start the at&h inut session as #es&rie# in &hater 4.2.F 1ith using the session name

R("ERE00.

esult

3he GR;8R a&&ount is &leare# 1ith the &orre&t ur&hase or#er an# alue uantit$ on&e the goo#sre&eit an# inoi&e re&eit hae een oste#. 3his ees the anal$sis of the GR;8R a&&ount at amanageale leel. 3he s$stem generates a reort sho1ing the #etails of the #o&uments notO&leare#O an# O&leare#O 1ith O&learingO #o&ument information.

$"$1 Autoatic Clearing

*se

3his rogram &lears oen items from &ustomer en#or an# G;@ a&&ounts )in arti&ular GR;8R&learing a&&ounts+ automati&all$.

8t sele&ts all a&&ounts se&ifie# in the alue sets that hae #eit an# &re#it ostings.

Prere#uisites

3o ee&ute this a&tiit$ oen item #o&uments hae to e oste#. (or osting run thero&esses in the General Ledger )-01+ s&enario in the Accounts Receiva2les )-03+ s&enario or in the Accounts Paya2les )-04+ s&enario using the master #ata fromthese #o&uments.

Procedure




Processing → Automatic Clearing → itout Speci%ication o%

Clearing Currency

Transaction code (.!=



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → Clearing → Automatic

Clearing

SAP AG Page =F of

7/27/2019 159_BPP_EN_DE



2. 7n the Automatic Clearing Screen mae the follo1ing entries,


Company Code 1000


Posting *ate first a&tual month #ate

last a&tual month #ate

Select Customers sele&t

Select vendors sele&t

Select G,Laccounts

sele&t

Test run #esele&t ou &an sele&t 3estrun to reie1 the #ata

that &an e &leare#1ithout a&tuall$&learing the #ata

Posting Paraeters

Clearing date last #a$ of &urrent fis&al$ear for $ear-en# &learing

for eamle;!2;=!

@ast #a$ of month formonth-en# &learing

=. 'hoose Execute.

4. 3he s$stem #isla$s the message Tis program is a production run. 'hoose Enter .

esult

3his rogram &lears oen items from &ustomer en#or an# G;@ a&&ounts automati&all$ if the&on#ition for automati& &learing is fulfille# )Deit an# 're#it same amount assignment is thesame+

$"$11 Manual Clearing

*se

8f #o&uments &annot e &leare# automati&all$ )for eamle the assignment is not eual+ the$&an e &leare# manuall$.

Prere#uisites

3o use this a&tiit$ #o&uments 1ith oen items hae to e oste#. Run thero&esses in s&enario General @e#ger )!*6+ A&&ounts Re&eiale )!*F+ or A&&ountsPa$ale )!*+ using the master #ata from this #o&ument

Run the ro&esses in s&enario General Ledger )-01B capter 9'-8+ or Accounts Receiva2le )-03BCapter 9'--' Do&uments from a&&ounts a$ale also &an &leare# manuall$.

3he ro&ess for a&&ounts a$ale is #es&rie# as follo1s.

Procedure

SAP AG Page = of

7/27/2019 159_BPP_EN_DE





AP ECC enu Accounting Financial Accounting Accounts Paya2le

Account

Clear Transaction code (-44


+usiness role A&&ounts Pa$ale A&&ountant

)SAPM/%PRMAPM'@ER-5+

+usiness role enu Accounts Paya2le → Posting → *ocument Processing → Clear

Vendor

2. 7nl$ SAP /et"eaer %usiness 'lient )SAP /"%'+,5ar the first ro1 of the reuire# usiness artner an# &hoose All <en#or @ine 8tems 7en

=. Sele&t the releant #o&ument numer an# &hoose Clear Vendor &tems.

4. 7n the Clear Vendor" <eader *ata s&reen enter the reuire# #ata.


Account Enter <en#or. Enter the en#or a&&ountnumer for 1hom theinoi&e an# &re#it memo1as oste#.

for eamle !00000

Company Code 1000

Additionalelections

Re%erence

*. 'hoose Enter .

6. 7n the Clear Vendor" Enter Selection Criteria s&reen enter the reuire# #ata.


Re%erence From Referen&e interal to etaen into a&&ount

for eamle RE(006

SAP AG Page =9 of

7/27/2019 159_BPP_EN_DE



F. 'hoose Process #pen &tems.

. Deen#ing on $our user settings the oen items $ou 1ant to &lear hae to e a&tiate# first.3o #o this mar the oen items an# &hoose Activate &tems.

9. 8f #is&ount has een &al&ulate# #elete the amounts 1hi&h are #efaulte# in the rese&tie&olumn.

!0. ou hae to se&if$ the oen items that are to e full$ &leare# an# the oen items for 1hi&ha resi#ual item is to e &reate#.'hoose Residual &tems an# enter the resi#ual amount for the inoi&e. As an alternatie $ou&an also #oule-&li& the entr$ fiel# 1hi&h &auses the transa&tion to &al&ulate the resi#ualamount itself.

!!. (or some reasons it maes sense not to allo&ate the resi#ual amount to one item ut toost it to the a&&ount 1ithout allo&ation. 3o #o so use the fiel# *i%%erence Postings instea#an# enter the resi#ual amount here.

!2. 'hoose Post )CtrlDS+ to sae $our entries. 3he #o&ument oerie1 is eing #isla$e# no1

an# $ou are ase# to u#ate the highlighte# line item. 'hoose the resi#ual item $ #oule-&li& an# enter a #es&riing tet for the line item. 'hoose Post )CtrlDS+ to finall$ ost the#o&ument.

esult

3he oen items sele&te# in the a&&ount hae een &leare#. 8f a #ifferen&e is #etermine# aresi#ual item or a ne1 oen item is &reate#.

$"$1" Posting Adustent Entries

*se

8n this a&tiit$ $ou ost a#Bustment entries. Reie1 finan&ial results an# mae a#Bustmentostings for a&&ruals or an$ OmissingO finan&ial information that is i#entifie#.

Procedure




→ Enter G,L Account *ocument

Transaction code (%*0



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Posting → Posting → Post G,L Account

*ocument

SAP AG Page 40 of

7/27/2019 159_BPP_EN_DE



2. 5ae the follo1ing entries,


Company Code 1000

*ocument date enter #ate for eamle to#a$

Currency EUR

Posting *ate enter #ate for eamle to#a$

Re%erence

*oc <eader Text

G,L Account G;@ a&&ount for eamle 2000

*,C S )Deit+

Amount in doc curr' enter amount for eamle !000

G,L Account enter G;@ a&&ount for eamle 60000*,C H )'re#it+

Amount in doc curr' enter amount for eamle !000

Cost center enter &ost &enter for eamle !!0!

#rder 7tional

Tax code enter ta &o#e for eamle <! forgerman$ ta !9T

Calculate tax sele&t

=. 'hoose Post .

esult

5ae sure that the finan&ial re&or#s reresent the usiness a&tiities #uring the erio# to theest &aailit$ ossile.

!e/ited Accounts Credited Accounts

<arious G;@ a&&ounts 1ith &ost &entersinternal or#ers an#;or assets

<arious G;@ a&&ounts 1ith &ost &entersinternal or#ers an#;or assets

$"$1, Foreign Currency evaluation

*se3he total #ifferen&e of all the oen a&&ount items is oste# to a alan&e sheet a#Bustmenta&&ount there$ retaining the original a&&ount alan&e. 3he gains or losses from e&hange rateflu&tuations from the aluation are entere# as offsetting entries in searate eense an# reenuea&&ounts for e&hange rate #ifferen&es. 8f $ou erform an u#ate run an# enter a session namefor the at&h inut session $ou &an run the session after it has een &reate#. (or moreinformation refer to the Running %at&h 8nut Sessions %usiness Pro&ess Do&umentation.

SAP AG Page 4! of

7/27/2019 159_BPP_EN_DE



Prere#uisites

3he e&hange rate tale has entries for &urren&ies. 3he aluation metho#)s+ are #efine#.

/ote, A&&or#ing to the ne1 la1 =ilanrectsmodernisierungsgeset )%il5oG+ inGerman$ the oen items in foreign &urren&$ hae to e aluate# 1ith t1o aluationmetho#s from the eginning of the $ear 20!0,

• (rom remaining life of u to one $ear the histori&al &ost rin&ile an# the

imlementing rin&ile #o not al$. 3he aluation ro&e#ure has to e Al!aysevaluate.

• (rom a remaining life of more than one $ear the aluation ro&e#ure stri&t

lo1est alue rin&ileQ has to e use#.

3he remaining life is #etermine# $ the #ate 1hi&h is entere# as =aseline *ate %or*ue *ate Calculation. 3his #ate is use# as the aluation e$ #ate for the foreign&urren&$ aluation. 3he #ifferen&e of this #ate in &omarison to the osting #ate#efines the remaining life.

3he aluation metho# %8@5Q is &reate# 1ith these settings an# assigne# to thealuation area % 1hi&h is use# in the follo1ing ro&e#ure.

3he a#Bustment a&&ount for ea&h &ustomer an# en#or re&on&iliation a&&ount eist.3he a&&ount #etermination must e #efine#. A&&ounts eist for unreali:e# e&hangerate #ifferen&es an# reali:e# e&hange rate #ifferen&es.


%e a1are that the #o&uments hae to e oste# in other &urren&ies )not in ER+.

Procedure




Processing → Closing → Valuate → Foreign Currency Valuation

)$e!+

Transaction code (AG@M('M<A@



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → Foreign Currency

Valuation → Foreign Currency Valuation

SAP AG Page 42 of

7/27/2019 159_BPP_EN_DE



2. 7n the Foreign Currency Valuation s&reen mae the follo1ing entries,


Company Code 1000

Valuation >ey *ate last #a$ of the reiousmonth

e$ #ate for the foreign&urren&$ aluation

Valuation Area YB

SAP AG Page 4= of

7/27/2019 159_BPP_EN_DE



=. 'hoose the Postings ta age.

4. Sele&t the Create Postings &he&o.

*. Sele&t the Reverse Postings &he&o for G;@ A&&ount %alan&e <aluation.

6. 'hoose the #pen &tems ta age.

F. Sele&t the Valuate G,L Account #pen &tems &he&o.

. Sele&t the Valuate vendor open items an# Valuate customer open items &he&oes.

9. 'hoose the G,L =alances ta age.

!0. Sele&t the Valuate G,L Account =alances &he&o.

!!. 'hoose Execute.

esult

(oreign &urren&$ ostings in the s$stem are reresente# in the finan&ial statements 1ith &urrent#ate aluation. 31o t$es of #o&uments are oste#,

!+ OReortingO erio# #o&ument)s+ to reresent OrealuationO.

2+ O/etO erio# #o&uments to OreerseO the first osting)s+.

3he s$stem generates a (oreign 'urren&$ <aluation reort sho1ing the #etails of 1hat a&&ounts$ #o&ument 1ere Orealuate#O. 3he #o&ument #ata in&lu#es Amount in (' Amount in lo&. &ur.E&h.rate )original+ E&h.rate )ne1+ Posting Date an# /e1 Differen&e.

3he Gain;@oss nreali:e# (oreign 'urren&$ Realuation a&&ount gets #eits an# &re#its ase#on gain;loss #etermination. 3he A#Bustment a&&ounts for AR an#;or AP )Domesti& (oreignan#;or 8nter&oman$+ get the Ooff-setO amount oste# to Gain;@oss a&&ount.

$"$1 Posting Ta2 Paya/le (Posting Ta2 Aounts Manually)

*se

3he general le#ger a&&ounting menu &ontains general reorts that $ou &an use to &reate thea#an&e return for ta on sales;ur&hases an# the annual ta return in list form. ou thentransfer this #ata to the ta offi&e form. 3he #ata is ealuate# ia the #o&uments.

3he outut ta a&&ount &annot normall$ e oste# #ire&tl$ 1hi&h means that a transfer ostingfor the a&&ount alan&e &annot e ma#e #ire&tl$ to the ta a$ale a&&ount. SAP ERP roi#esthe follo1ing otions for transfer ostings,

• ou &an generate a at&h inut session for this transfer osting $ means of the

a#an&e return for ta on sales;ur&hases.

• ou &an ost the ta amounts to a ta a$ale a&&ount manuall$ $ means of the Post

Tax Paya2le fun&tion. 3he amounts for the a#an&e return for ta on sales;ur&hases for 1hi&h a transfer osting has een ma#e 1ill still not e taen into a&&ount in thefollo1ing month e&ause the #o&ument &reate# #oes not &ontain an$ ta se&ifi&ations.

3his transa&tion #oes not &oer the taation ro&e#ure for lants aroa# or &ross-&oman$ &o#etransa&tions )#elta 'ustomi:ing+.

Prere#uisites

SAP AG Page 44 of

7/27/2019 159_BPP_EN_DE




Procedure




Processing → Closing → Report → Post Tax Paya2le

Transaction code (%4!


+usiness role (inan&e 5anager )German$+)SAPM/%PRMDEM(8/A''-5+

+usiness role enu General Ledger → Periodic Processing → Reporting → Post Tax

Paya2le

2. 7n the Post Tax Paya2le" <eader *ata s&reen mae the follo1ing entries,


*ocument *ate #o&ument #ate for eamle a&tual #ate

Type SA

Company Code 1000

Posting *ate osting #ate for eamle a&tual #ate

Currency EUR

Pst>y 40

Account 3a on sales an#ur&hases )ta a$ale+

for eamle 262!00 )'hartof a&&ount 8R+

Enter

Amount enter amount for eamle !000

Pst>y 50

Account Pa$ales to ta offi&e for eamle 42900 )&hartof a&&ount 8R+

enter

Amount enter amount for eamle !000

Tax Code ta &o#e 1ithout taro&e#ure

for eamle <0

Post

SAP AG Page 4* of

7/27/2019 159_BPP_EN_DE



esult

ou hae oste# the ta amounts to a ta a$ale a&&ount manuall$.

$"$15 Advancing eturn %or Ta2 on ales&Purchases

*se

Posting ia reort )R(5S<00+, )as recoended /y AP +

3he reort &reates the a#an&e return for ta on sales;ur&hases an# if reuire# a at&h inutsession for maing an automati& transfer osting for the ta a$ale.

"hen the s$stem &reates a at&h inut session for the ta a$ale transfer osting a #o&umentis reare# for ea&h &oman$ &o#e sele&te#. 8n this #o&ument one item for osting to the taa&&ount an# one item for osting to the ta a$ale a&&ount is &reate# for ea&h ta a&&ount.

8f reuire# the reort starts filling in the form for a#an&e return for ta on sales;ur&hases)fun&tion not &oere#;#elta 'ustomi:ing+. 8t roi#es the ta alan&es for ea&h &oman$ &o#e

the ta on sales;ur&hases &o#e transa&tion e$ total;#eit;&re#it in#i&ators an# the sele&te#erio# in taular form. 3he suseuent rint reort uses these tales to #etermine the #atareuire# for the rintout.

ou &an set the outut lists to suit $our reuirements. ou &an use the A%AP @ist <ie1er fun&tionto arrange the lists a&&or#ingl$.

Prere#uisites

3o ee&ute this a&tiit$ #o&uments hae to e oste#. (or osting run the ro&essesin the General Ledger )-01+ s&enario in the Accounts Receiva2les )-03+ s&enario or

in the Accounts Paya2les )-04+ s&enario using the master #ata from these#o&uments.

Procedure



AP ECC enu Accounting → Financial Accounting → General Ledger → Reporting

→ Tax Reports → General → Advance Return %or Tax on

Sales,Purcases → Advance Return %or Tax on Sales,Purcases

Transaction code SMA@RMF0!2=*F


+usiness role (inan&e 5anager )German$+

)SAPM/%PRMDEM(8/A''-5+

+usiness role enu General Ledger → Periodic Processing → Reporting → Advance

Return %or Tax on Sales,Pur'on Sales,Pur'

SAP AG Page 46 of

7/27/2019 159_BPP_EN_DE



2. 7n the Advance Return %or Tax on Sales,Purcases s&reen mae the follo1ing entries.


Company Code 1000

Fiscal 6ear a&tual fis&al $ear 'urrent fis&al $ear

Posting *ate 0!..$$ =0..$$ U &urrent month

$$ U &urrent $ear

FurterSelections"Fiscal Period

Enter the month for 1hi&h$ou 1ant to &reate the tareturn for ta onsales;ur&hases.

Tax Paya2lePosting"=atc &nputSession Re(uired

=lan? for test run

for u#ate run

3he s$stem &reates a list inoth the test run an# u#aterun.

&% 2atc inputsession re(uired"Postings*ocument Type

SA

Posting *ate =0..$$ U a&tual month

$$ U a&tual $ear

suall$ the last #a$ in themonth on 1hi&h the reorthas to e &reate#.

*ue *ate o% te

Tax Paya2le

An$ #ate after the fis&al

erio# en#

!0th of the follo1ing month

)for eamle+

Ee&ute )(+

SAP AG Page 4F of

7/27/2019 159_BPP_EN_DE



=. 8f running the at&h inut session,

(or information on running a at&h inut session refer to the #es&ritions in the

Running =atc &nput Sessions %usiness Pro&ess Do&umentation.

Due to ne1 ta regulations in German$ $ou hae to sen# $our a#an&e return for taon sales ; ur&hases ele&troni&all$ to the German authorities. (or more informationsee SAP /ote F*!60= Ele&troni& a#an&e return for ta on sales;ur&hases $Elster 2 )German$+ or htts,;;1esm20*.sa-ag.#e;elster-fin . 3here SAP offers t1oossiilities. ou &an use the SAP %usiness 'onne&tor or $ou use the SAPE&hange 8nfrastru&ture )?8+ a &omonent of SAP /et"eaer 04.

Due to these settings in SAP %asis 1e #elier a manual 1oraroun#. Just use the fun&tionalit$#es&rie# aoe using transa&tion &o#e SMA@RMF0!2=*F. After1ar#s $ou oen the ele&troni&form offere# $ German authorities an# ret$e manuall$ the figures $ou hae got 1ith

transa&tion &o#e SMA@RMF0!2=*F rese&tiel$ Reort R(5S<00.

esult

3he re&eiale or a$ale is-V-is the ta offi&e is oste# to the 3a on sales an# ur&hases)ta a$ale+ a&&ount.

ou &an ost the amount from a&&ount 3a on sales an# ur&hases )ta a$ale+ to othera&&ounts,

- Re&eiales from ta authorities- Pa$ales to ta offi&e

$"$1= EC ales 7ist

*se

3he ta authorities use the EC sales list to roi#e information for other E memer states.

All &omanies must sen# an EC sales list to the ta authorities resonsile 1hi&h roi#esinformation on the ta-eemt goo#s #elieries an# moements to registere# &omanies&on#u&te# 1ithin the E #uring the reorting erio#.

8f $ou hae a&tiate# the aroriate in#i&ator in the #o&ument entr$ s&reen $ou &an also#o&ument triangular #eals in the EC sales list .

Fors and Te2ts

3he stru&ture of the EC sales list itself is #efine# in a SAPs&rit form. (MAS@MDE isre&ommen#e# for the German EC sales list )this form is aroe# $ the German taauthorities+. 3he form (MAS@MDEM@8S3E is also aailale. 3his rints oth the #ata reuire# forthe notifi&ation an# the &ustomer a##ress #ata. ou hae to a&tiate Also Read Address *ata for this urose.

3he notifi&ation in&lu#es stan#ar# #o&uments 1hose outut ta &o#e has een set as Ein#i&ators 1ith the alues - or 8 in the s$stem settings.

8f the &ustomer <A3 registration numer is not gien in the #o&ument the s$stem oututs a#etaile# error message. 8n this &ase the information is no longer roi#e# in the notifi&ation.

Preparing EC ales 7ists

SAP AG Page 4 of

https://websmp205.sap-ag.de/elster-fin

https://websmp205.sap-ag.de/elster-fin

7/27/2019 159_BPP_EN_DE



(or the EC sales lists it is a rereuisite that in &ustomer master #ata the fiel#s Country )taage Address+ an# VAT registration num2er )ta age Control *ata+ must e fille#. 3he master#ata use# $ %est Pra&ti&es fulfills this rereuisite. "hen osting the #o&ument )setautomati&all$ &oie#+ the #ata )'ountr$ an# <A3 registration numer+ is &oie# from the&ustomer master #ata into the #o&ument.

ou &an see it in transa&tion (%F0 or (%F*. Go to ta age *etail' 3he fiel#s Reporting country an# VAT registration num2er are fille# automati&all$. (urthermore the #o&uments must haeeen oste# 1ith outut ta &o#e A6 or AF.

Prere#uisites

3a-releant #o&uments )E+ shoul# e oste#.

8f reuire# $ou &an reuest a line item #isla$ 1hi&h lists the information to e reorte# at#o&ument leel an# &arries out the follo1ing summation,

• 3otal er su&ontra&ting in#i&ator

•3otal er &ustomer <A3 registration numer

• 3otal er &oman$ &o#e

'ustomer inoi&es 1ith a <A3 registration numer an# outut ta &o#e A6 or AFmust e oste# in the s$stem.

3o ee&ute this a&tiit$ run the ro&esses in the Sales #rder Processing" Sale %romstoc? )-.+ using the master #ata from this #o&ument.

Procedure




→ EC Sales List → General → EC Sales List





+usiness role enu General Ledger → Periodic Processing → Reporting → EC SalesList

SAP AG Page 49 of

7/27/2019 159_BPP_EN_DE



2. 7n the EC Sales List s&reen mae the follo1ing entries.


Company Code 1000

Fiscal 6ear &urrent fis&al $ear 'urrent fis&al $ear

Reporting@uarter

Reuire# uarter an#$ear

for eamle 8f $ou haeoste# the #o&uments on7&toer enter 4;&urrent ()(U(is&al ear+

#utput Tax Code A6 3o AF

Line &tem*isplay

8f $ou a&tiate this otion allthe line items are rinte#.

Also Read Address *ata

8f $ou a&tiate this otion allthe a##ress #ata is rea# an#rinte# out. 'aution, this

in&reases the rogramruntime.

#utput Per Tax$um2er

Ee&ute )(+

#utput *evice @P0! 3his fiel# aears in a Po- if an outut #ei&e is notin $our master re&or#

Print Revie! Push the utton

3he name of the form use# )(MAS@MDE+ is alrea#$ #isla$e# here. 3he authoritieshae aroe# this form for use.

=. A list &an e outut in#i&ating missing <A3 registration numers in the #o&uments. ou &anrint this out $ &li&ing the rinter i&on. 3he form is also ma#e aailale in the rintersooler. 3o #isla$ this form a&&ess the transa&tion &hoosing one of the follo1ingnaigation otions,


AP ECC enu System → Services → #utput Control

Transaction code SP0!


+usiness role 83 A#ministrator )Professional ser+

)SAPM/%PRM83MAD58/-S+

+usiness role enu &T Administration → Administration → Print → #utput Controller

SAP AG Page *0 of

7/27/2019 159_BPP_EN_DE



4. 7n the #utput Controller Spool re(uest selection s&reen mae the follo1ing entries.


Created 2y our user name

Ee&ute )(+

Spool re(uestnum2er

Sool/umer

Sool /umer Sele&t the Sool /o. 1ith the3itle E' Sales @ist, form

Disla$ 'ontents )(6+

SAP AG Page *! of

7/27/2019 159_BPP_EN_DE



esult

ou hae &reate# a form for the E' sales list.

$"$1> Foreign Trade egulation eports 8

8n German$ re&eiales an# a$ales is-V-is non-resi#ent &omanies must e reorte# to thestate &entral an resonsile searatel$ a&&or#ing to artners an# non-resi#ent &omanies.3he totals are #isla$e# a&&or#ing to &ountries an# &urren&ies. 3he &ustomer an# en#or lineitems oen on a e$ #ate &ontain further su-#iisions.

E2ecuting eport 8

*se

ou &an use the reort to generate atta&hment I4 in a&&or#an&e 1ith German foreign tra#eregulations. 3he #ata in atta&hment I! &an also e reorte# 1ith atta&hment I4. ou mustotain ermission from the state &entral an in or#er to rint the form on an 83 rinter.

3he follo1ing restri&tions al$ 1ith regar# to &reating the reorts,

!. 'ross-&oman$-&o#e transa&tions are not taen into a&&ount.

2. 3he reorting transa&tions are #etermine# from the #o&uments sele&te# $ means of theosting or 'P #ate.

=. 3he s$stem uses a se&ial metho# to #etermine the state &entral an in#i&ator an# the&ountr$ from the #o&uments.

Prere#uisites

%efore $ou &an rint I4 reorts the follo1ing rereuisites must e fulfille#,

!. 3he lin et1een general le#ger a&&ounts an# an a&&ounts must e #efine# either $entering a house an 8D an# a&&ount 8D in the G;@ a&&ount master re&or# or $ enteringthe general le#ger a&&ount in 'ustomi:ing for the house an a&&ount 8D.

2. 3he an &harges a&&ount must e maintaine#.

=. 3he state &entral an in#i&ator must e a&tiate#.

4. 8n the &orreson#ing fiel# sele&tion strings for the osting e$ an# G;@ a&&ounts ;re&on&iliation a&&ounts the S'%;Sul$ing 'ountr$ fiel#s must e a&tiate# in the (oreignPa$ments grou.

*. 8n Glo2al *ata of the reorting &oman$ &o#e the follo1ing arameters un#er A##itionalData must e maintaine#,

(3R, 3ra#e of Reorting 'om. A&&ounting 'ler Reorting /umer (e#eral StateReorting 'oman$ A##ress A&&ounting 'lerQs 3el. /o. Aroal S'% Details

6. 8n the &ountr$ #efinitions $ou hae to enter the short name for the foreign tra#e statisti&san# the asso&iate# e$ numer as an alternatie &ountr$ e$.

A line item list is outut along 1ith atta&hment I4 for the (3R Foreign Trade Payments )thegoo#s numers are not &urrentl$ maintaine#+.

Procedure



SAP AG Page *2 of

7/27/2019 159_BPP_EN_DE




→ German Foreign Trade Regulations → Germany → Foreign Trade

Regulation Reports 9

Transaction code SMA@RMF0!240*




+usiness role enu General Ledger → Periodic Processing → Reporting → German

Foreign Trade Regulations 9

2. 7n the Foreign Trade Regulation Reports 9 s&reen mae the follo1ing entries,


Company code 1000Fiscal 6ear &urrent fis&al $ear 'urrent (is&al ear

Reporting 6ear &urrent fis&al $ear 'urrent (is&al ear

Reporting Period 3he erio# 1here the#o&uments are oste#

Print line items

#utput Reports

Select -

Select 9

Ee&ute )(+

SAP AG Page *= of

7/27/2019 159_BPP_EN_DE



(urther notes are aailale ia Program *ocumentation.

esult3he rogram generates sulement I4 in a&&or#an&e 1ith the foreign tra#e regulations.

$"$1@ Foreign Trade egulation eports 85A

S&he#ule I *A sheet 2 of the German foreign tra#e regulations stiulates that re&eiales an#a$ales in rese&t of non-resi#ent &omanies )#ii#e# et1een asso&iate# an# non-asso&iate#non-resi#ent &omanies+ are to e reorte# on this form to the rese&tie state &entral an forfor1ar#ing to the German 'entral %an.

E2ecuting eport 85A

*se7n the form )in a&&or#an&e 1ith atta&hment I *A sheet 2 of the German foreign tra#eregulations+ re&eiales an# a$ales is-V-is non-resi#ent &omanies must e reorte# to thestate &entral an resonsile searatel$ a&&or#ing to artners an# non-resi#ent &omanies.

A reort is onl$ ne&essar$ if the total re&eiales or a$ales e&ee# the eemtion free limit.3he re&eiales an# a$ales are ea&h su-#ii#e# a&&or#ing to maturities of u to one $earan# more than one $ear as 1ell as #o1n a$ments. 3he totals are #isla$e# for ea&h &ountr$.

Prere#uisites

ou hae to se&if$ a##itional &oman$ &o#e information in the s$stem settings.

Reort on #is3he reort #ata is la&e# in a seuential file. 5issing alternatie &ountr$ e$s are reorte#.

8f an error o&&urs $ou hae to &orre&t the &ountr$ tale an# restart the reort.ou hae to otain a P' rogram from the &entral an that enales $ou to &reate or &orre&t areort on $our P'.

Procedure



AP ECC enu Accounting → Financial Accounting → Accounts Paya2le →

Reporting → Germany → German Foreign Trade RegulationsReport 0A

Transaction code SMA@RMF0!2!62




+usiness role enu General Ledger → Periodic Processing → Reporting → German

Foreign Trade Regulations 0A

SAP AG Page *4 of

7/27/2019 159_BPP_EN_DE



2. 7n the German Foreign Trade Regulations Report 0A s&reen mae the follo1ing entries,


Report in euro

>ey date for eamle =!.!2.N U&urrent $ear

Company code 1000

Exemption Limitin Tousands

3000 'hange or mo#if$ as reuire#

Line &tem List

8f reuire#

Ee&ute )(+

SAP AG Page ** of

7/27/2019 159_BPP_EN_DE



esult

3he regulation list is generate#.

$"$19 Coparative Analysis

*se

During &losing oerations )month-en# en#-of-uarter or $ear-en# &losing+ $ou &an &omare thetransa&tion figures 1ith the total of the oste# #o&uments. (or this the s$stem runs the follo1ing&he&s,

• 3he #eit an# &re#it transa&tion figures of the G;@ a&&ounts &ustomer a&&ounts an# en#or

a&&ounts are &omare# 1ith the #eit an# &re#it totals of the oste# #o&uments. ou &anerform this &omarison for #o&uments in the entr$ ie1 or for those in the general le#gerie1.

8f $ou erform the &he& on #o&uments in the general le#ger ie1 an# $ou use #o&ument

slitting the s$stem simultaneousl$ &he&s 1hether the alan&e is a&tuall$ :ero in the#o&uments for the &hara&teristi&s for 1hi&h $ou hae ma#e a :ero alan&e setting.

• 3he #eit an# &re#it transa&tion figures of the G;@ a&&ounts &ustomer a&&ounts an# en#or

a&&ounts are &omare# 1ith the ali&ation in#ees )se&on#ar$ in#ees+. 3he s$stem usesali&ation in#ees for a&&ounts manage# on an oen item asis or for line item #isla$.

Prere#uisites

3o e ale to erform the &omaratie anal$sis $ou nee# authori:ation for the #esire# &oman$&o#es )authori:ation oBe&t F7=>PF7=U> +.

'lose the osting erio#s for 1hi&h $ou erform the &omaratie anal$sis. 3hisensures that no &hanges are ma#e to the transa&tion figures or #o&uments #uringre&on&iliation. Su&h &hanges 1oul# &ause the reort to terminate.

Procedure



AP ECC enu Accounting → Financial Accounting → General ledger → Periodic

Processing → Closing → Cec?,Count → Reconciliation )$e!+

Transaction code (AG@(0=



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → Reporting →

Reconciliation

SAP AG Page *6 of

7/27/2019 159_BPP_EN_DE



2. 7n the Comparison" *ocuments , Transaction Figures s&reen mae the follo1ing entries,



Company Code 1000

Ledger 0L lea#ing le#ger

SAP AG Page *F of

7/27/2019 159_BPP_EN_DE



Entry 'alues

ou &an use sele&tion &riteria to restri&t the &omaratie anal$sis. ou hae the follo1ing otionsfor this,

• 3eneral electionsEnter the #esire# Fiscal 6ear Company Codes an# Posting Periods an# 1here ali&alea Ledger .

Perform the &omaratie anal$sis for all le#gers sharing a &ommon fis&al $earariant. 8f $ou also hae a le#ger 1ith a non-&alen#ar fis&al $ear ariant or a #a$le#ger $ou shoul# re&on&ile these le#gers searatel$.

3his is ne&essar$ e&ause the s$stem al1a$s sele&ts the erio# in the releantle#ger. (or eamle if $ou re&on&ile erio# ! this is the month of Januar$ in $ourlea#ing le#ger ut Januar$ 0! in $our #a$ le#ger.

• Parallel Processing

3o see# u ro&essing for the #o&uments &on&erne# $ou &an ot for arallel ro&essing. 8nthis 1a$ the #o&uments &on&erne# are #ii#e# into the #esire# numer of a&ages. ouse&if$ ho1 man$ #o&uments shoul# e &omine# in a lot. 3he s$stem ro&esses thea&ages in arallel )that is simultaneousl$+ on #ifferent ali&ation serers that $ou haegroue# together in a serer grou.

8f $ou #o not 1ant to use arallel ro&essing enter 1 in the $um2er o% Parallel Steps fiel#.

Parallel ro&essing is erforme# automati&all$ 1hen $ou enter a numer greater than 1 inthe $um2er o% Parallel Steps fiel#.

• Entry 'ie. or 3eneral 7edger 'ie.

ou hae the otion of running the &omaratie anal$sis on the #o&uments in the entr$ ie1or on those in the general le#ger ie1,

• Entry 'ie.

3he #o&uments in the entr$ ie1 are use# for the re&on&iliation.

• 3eneral 7edger 'ie.

3he #o&uments in the general le#ger ie1 are use# for the re&on&iliation. 8f $ou set theGeneral Ledger Vie! in#i&ator the Ledger fiel# is aailale an# $ou &an restri&t the&omaratie anal$sis to a se&ifi& le#ger.

At the same time $ou &an sele&t a coparison o% single docuents for the#o&uments in the general le#ger ie1. "ith this fun&tion the s$stem &omares the

#o&uments in the general le#ger ie1 against those in the entr$ ie1 efore running the&he& 1ith the transa&tion figures. 3his is the most &omrehensie &he& ut also themost time-&onsuming.

esult

3he s&reen #isla$ing the results of the &omaratie anal$sis is #ii#e# into t1o arts. 8n otharts $ou &an use the fun&tions of the SAP @ist <ie1er )A@<+ su&h as for sorting. (or more

information on the fun&tions see the #o&umentation in the SAP @irar$ un#er SAP $eteaver →

Application Plat%orm → A=AP Tecnology → U& Tecnology → Controls Control Frame!or? %or

SAP GU& → SAP List Vie!er .

Top Half of the Screen

7nl$ #ifferen&es are #isla$e# in the to half of the s&reen,

• Entry 'ie.

SAP AG Page * of

http://aiokeh.wdf.sap.corp:1080/SAPIKS2/contentShow.sap?IWB_INDUSTRY=SEM-BW&RELEASE=600&_CLASS=IWB_GLOS&_LOIO=3526B5ACAFAB52B9E10000009B38F974&TMP_IWB_TASK=DISPLAY&_SLOIO=2D830E405C538F5CE10000000A155106&LANGUAGE=EN&_SEQNUM=340&_SCLASS=IWB_STRUCT

http://aiokeh.wdf.sap.corp:1080/SAPIKS2/contentShow.sap?IWB_INDUSTRY=SEM-BW&RELEASE=600&_CLASS=IWB_GLOS&_LOIO=3526B5ACAFAB52B9E10000009B38F974&TMP_IWB_TASK=DISPLAY&_SLOIO=2D830E405C538F5CE10000000A155106&LANGUAGE=EN&_SEQNUM=340&_SCLASS=IWB_STRUCT

7/27/2019 159_BPP_EN_DE



3he #ifferen&es are groue# $ &urren&$ t$e an# a&&ount t$e. 3he #isla$ therefore&ontains G;@ a&&ounts an# sule#ger a&&ounts.

• 3eneral 7edger 'ie.

3he #ifferen&es are groue# $ le#ger 1here$ the lea#ing le#ger is liste# first. 8f $oua##itionall$ erform a single #o&ument &omarison an# &hoose Su2ledger Accounts the#ifferen&es for sule#ger a&&ounts are also #isla$e#.

Lower Half of the Screen

• 3eneral ledger vie. .ithout single docuent coparison

ou &an #isla$ su&&ess messages for ea&h G;@ a&&ount. 3o #o this &hoose Success5essages.

•

3eneral ledger vie. .ith single docuent coparison

A##itionall$ $ou re&eie an error message at the single #o&ument leel )for eamle if anamount in the general le#ger ie1 #oes not mat&h the amount in the entr$ ie1+.

$"$" Closing Previous Accounting Period

*se

8n this a&tiit$ $ou &lose the reious a&&ounting erio#.

Procedure





Transaction code SMA@RMF00=642 )7%*2+



)SAPM/%PRM(8/A''-S+



2. 7n the Cange Vie!" Posting Periods" Speci%y Time &ntervals" #vervie! s&reen mae the

follo1ing entries,


Var Posting Perio# <ariant osting erio# ariantfrom the &oman$ &o#e

for eamle 00!0for &oman$ !000

From period-

from erio# #ate to the ne1erio# for allremaining A&&ount3$es

6ear $ear #ate to the $ear for all remaining A&&ount3$es

SAP AG Page *9 of

7/27/2019 159_BPP_EN_DE



=. 'hoose Save.

esult

/o more G;@ ostings are allo1e# in the reious erio#.



A Assets

D 'ustomers

<en#ors

5 5aterials

S G;@ A&&ounts

< 'ontra&t A&&ounts

SAP AG Page 60 of

7/27/2019 159_BPP_EN_DE



$"$"1 +alance Interest Calculation

-vervie.

*se

3he reort R(SI8S00 )transa&tion (.*2+ &reates an interest s&ale )a&&ount alan&e interest&al&ulation+ for G;@ a&&ounts. 3he s$stem generates a list for 1hi&h $ou &an set the leel of #etailto e #isla$e#. ou &an &reate a log to &he& 1h$ no interest has een &al&ulate# for ana&&ount.

3he interest &al&ulation #ata in the G;@ a&&ount master re&or#s is onl$ u#ate# 1hen $ou sele&tthe Update 5aster Record fiel# an# se&if$ a session name for the at&h inut in the Session$ame fiel#.

ou &an ost the interest $ means of at&h inut.

Prere#uisites3he interest is &ontrolle# ia the interest in#i&ator in the master re&or#. ou hae to enter anin#i&ator that is #efine# in the interest &al&ulation t$e 1here it is assigne# an S as the interest&al&ulation t$e. 8n this tale $ou &an also #efine 1hether the interest terms are store# un#er theinterest &al&ulation in#i&ator or un#er the a&&ount numer 1here it then a&ts as an interest&al&ulation in#i&ator. 3his enales $ou to #efine a&&ount-se&ifi& interest terms.

Procedure

Process Flo.

ou &an set arameters so that interest is oste# to the at&h inut session. 8f $ou set the

8nterest Slitting flag a osting is &reate# for the minus #eit an# minus &re#it interest of theast erio# 1ith ost-entere# alue #ates the #eit an# &re#it interest of the ast erio# 1ithost-entere# alue #ates an# the #eit an# &re#it interest of the &al&ulation erio#. 8f $ou #o notset the 8nterest Slitting flag onl$ the total interest is oste#.

esult

An interest s&ale is #isla$e# for ea&h a&&ount. 3he form use# for this is #efine# in the s$stem1ith the interest in#i&ator. ou &an also &all u an interest rate oerie1. "hen the &al&ulation is&omlete the #eit an# &re#it interest is rinte# searatel$. 3he summari:ation leel enales $outo &hoose the leel of #etail. 3he s$stem &an rint a log enaling $ou to tra& the rogress of theinterest &al&ulation. ou shoul# onl$ reuest a log for one or Bust a small numer of G;@a&&ounts. Al1a$s se&if$ therefore the reuire# a&&ount numers in the Accounts %or Additional

Log fiel#s.

Account +alance Interest Calculation

*se

3o mae an A&&ount %alan&e 8nterest 'al&ulation the releant a&&ounts hae to e assigne# 1ithan interest in#i&ator.

Prere#uisites

SAP AG Page 6! of

7/27/2019 159_BPP_EN_DE



3o &arr$ out the a&&ount alan&e interest &al&ulation for alan&e sheet a&&ounts $ou hae tomaintain the master re&or#s )a&&ounts+. ou hae to enter the interest &al&ulation in#i&ator an#the interest &al&ulation freuen&$ in the releant master re&or#s. ou shoul# enter the alue #atefor ostings. 3he master re&or# must &ontain a &orreson#ing fiel# status grou su&h as %0*)the alue #ate is a reuire# entr$+.

3o ee&ute this a&tiit$ #o&uments on a&&ounts 1ith interest &al&ulator hae to eoste#. (or osting run the ro&esses in the General Ledger )-01+ s&enario usinga&&ounts 1ith an interest &al&ulator.

Procedure



AP ECC enu Accounting → Financial Accounting → General Ledger → PeriodicProcessing → &nterest Calculation → =alances &nterest Calculation

Transaction code (.*2



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → &nterest Calculation →

G,L" Acct =al'&nterest Calculation

SAP AG Page 62 of

7/27/2019 159_BPP_EN_DE



2. 7n the G,L Account &nterest Scale s&reen mae the follo1ing entries,

SAP AG Page 6= of

7/27/2019 159_BPP_EN_DE




3&7 Accountelection

Cart o% Accounts YIKR G,L Account a&&ount 1ith interest

in#i&atorfor eamle !6*000

Company Code 1000

election *singearch Belp

Here $ou &an use themat&h &o#e to &arr$ outan a#an&e# sear&h forthe G;@ a&&ounts.

Further elections

Calculation Period 01.yy.zz –31.yy.zz

$ U a&tual month:: U &urrent $ear

&nterest Calculation&ndicator

0 8f $ou hae not sele&te#an$ G;@ a&&ounts all thea&&ounts 1ith interest&al&ulation in#i&ator 02are sele&te#.

-utput Control

SummariationLevel ).:8+

1 3he summari:ation leel&ontrols the list outut. !means that all theosting items on a alue#ate )asset alue #ate+are outut in one ro1an# searate# a&&or#ingto #eit an# &re#it. 8f $ou1ant a #ifferent listoutut $ou &an rea# the&ontrol $ ositioningthe &ursor in the fiel#an# ressing (!.

*ate o% Last &nterest Run

3he s$stem onl$ealuates this if the*ate o% Last &nterestRun has not eenmaintaine# in the master

re&or#.

3his #ate hels $ou#e&i#e 1hether itemshae to e treate# asalue #ates in the ast)alue #ates in the astare items that 1ere notoste# until the lastinterest run 1as&omlete ut that haeto e assigne# to aerio# that has alrea#$

een &al&ulate##een#ing on the alue#ate+.

SAP AG Page 64 of

7/27/2019 159_BPP_EN_DE



3his #ate #oes not haeto e set for the firstinterest run.

ee notes

SAP AG Page 6* of

7/27/2019 159_BPP_EN_DE



Re%erence *ate)-B/B8+

1 or or 3 ! U <alue #ate2 U Do&ument #ate= U Posting #ate

Posting Control 3o &arr$ out a test run

1ithout triggeringostings #o not maean$ entries here. (or theu#ate run 1ith theinterest ostings enterthe follo1ing #ata,

ee notes

Post &nterestSettlements

Post Also i% Val'*ate in Past

Update 5asterRecord

3his ensures that the#ate of the last interestrun is entere# in thea&&ount master re&or#.3his #ate 1ill eautomati&all$ in&lu#e# inthe net run an# ifreuire# entere# again#uring osting.

Session $ame name of the session 8n this fiel# $ou &anassign a session nameof $our &hoi&e for the

run. (or eamleR(SI8S00

'aution, "hen $ou runthe session $ou mustenter this name.

Posting *ate o%Session

*ocument *ate o%Session

Value *ate o%Session

31.yy.zz $$ U a&tual month:: U a&tual $ear

Posting Period 01

Re%erence *ata

Assignment $um2er

Posting SegmentText

8n these fiel#s $ou &anenter a##itional ostinginformation.

Additional Log √

Accounts %oradditional log

sele&t a&&ount 1ithin#i&ator

for eamle !6*000

SAP AG Page 66 of

7/27/2019 159_BPP_EN_DE



!ate o% 7ast Interest un

8f $ou a&tiate Update 5aster Record for this run an# the follo1ing runs the

&orreson#ing fiel# in the master re&or# is set 1hen $ou imort the at&h inutsession an# automati&all$ in&lu#e# in the net run. 8f $ou #o not a&tiate this&he&o $ou hae to se&if$ the #ate of the last interest run as of the se&on# runto tae into a&&ount an$ alue #ates in the ast.

8f interest 1as &al&ulate# for items using a non-SAP rogram an# ostings in&lu#e#u to a se&ifi& #a$ $ou hae to set the #ate of the last run or maintain the masterre&or# a&&or#ingl$ in the first run.

8f the fiel# in the master re&or# is maintaine# $ means of at&h inut ) Update5aster Record + $ou hae to tae the follo1ing into a&&ount, if the reort 1asee&ute# et1een mi#night an# 06,00 )#efine# as a &onstant in the reort+ thes$stem 1ill still enter the #ate of the reious #a$ in *ate o% te Last &nterest Run inthe master re&or#.

Additional 7og

8f $ou a&tiate this &he&o the s$stem #isla$s a list of all the stes that resulte#in the sele&tion of a arti&ular a&&ount an# its items.

3he follo1ing information for eamle is roi#e#,

• "h$ interest has not een &al&ulate# for an a&&ount

• "h$ &ertain items hae not een sele&te#

• Ho1 the interest &al&ulation erio# has een #efine# for ea&h a&&ount

• "hi&h items 1ere treate# as alue #ates in the ast

• 8f an$ interest rate &hanges hae een foun#

• Ho1 man$ items hae een ealuate# for ea&h a&&ount

Sin&e the a##itional log rints a 1i#e range of information $ou shoul# use the Accounts %or Additional Log fiel#s to restri&t the rintout to Bust a fe1 a&&ounts.

8n our eamle enter !6*000 )for test uroses+.

Posting Control

8n test mo#e $ou &an &arr$ out an# test the interest &al&ulation run as often asreuire#. 3he ostings an# u#ate in the master re&or# are not &arrie# out for theinterest &al&ulation #ate until the sessions &reate# are run.

(or information on running a at&h inut session refer to the #es&ritions in theRunning =atc &nput Sessions %usiness Pro&ess Do&umentation.

3o &he& the oste# #o&uments &all u the line item Bournal for the &urrent ( an#sele&t a&&ount 1ith in#i&ator. (or more information refer to the Do&ument Journal%usiness Pro&ess Do&umentation.

esult

Program R(SI8S00 generates an interest s&ale )a&&ount alan&e interest &al&ulation+ for G;@a&&ounts in lo&al &urren&$ an# oututs a list. ou &an &ontrol ho1 #etaile# this list is.

$"$"" Further 'aluations Provisions

SAP AG Page 6F of

7/27/2019 159_BPP_EN_DE



$"$""$1 Assigning Provisions

*se

3he a&&ounts hae to e assigne# to the &al&ulation metho# an# the roisions &ontent.3his ste is reuire# efore starting the ee&ution of the aluation rogram. 8f the entries alrea#$eist the$ &an e &he&e# for &orre&tness.

Prere#uisites

Accounts %or provisions

3o #is&ount roisions the a&&ounts shoul# e &reate# 1ith follo1ing imortant features,

• A&&ount 5anagement in 'oman$ 'o#e,

o 7en 8tem 5anagement

o @ine 8tem Disla$• (iel# Status Grou, %6* )Proisions )transa&.t$e oligator$++

→ &onsoli#ation transa&tion t$e is oligator$ an# the #ue #ate is ne&essar$.

(ollo1ing a&&ounts for roisions &an e use# in the &hart of a&&ount 8R,

Provision account !escription

=F0000 Pension roision

=0000 'ororation ta roisions

=!000 'ororate in&ome ta roision

=2000 'aital gains ta roision

==000 (oreign 1ithhol#ing ta roision

=4000 Proisions for other in&ome an# reenue ta

=*000 Proision for #eferre# taes

=9000 7ther ta roisions

=90000 7ther roisions

=9!000 Proisions for guarantees

=9=000 Proisions for in#eterminate a$ales

=9F000 Proisions for imminent losses an# en#ing transt.

=9000 Proisions for aorte# lant maintenan&e

=99000 Proision a&&or#ing W249As.2

E2aple %or posting a provision




→ Enter G,L Account *ocument

Transaction code (%*0

SAP AG Page 6 of

7/27/2019 159_BPP_EN_DE





)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Posting → Posting → Post G,L Account*ocument

2. 8f a #ialog o aears enter the follo1ing #ata if it is not alrea#$ een #efaulte# $ thes$stem,


Company Code 1000

=. 'hoose Enter .

3o &hange the &oman$ &o#e &hoose Edit→

Cange Company Code'

4. 7n the Enter G,L Account *ocument" Company Code -..." s&reen mae the follo1ingentries,


*ocument *ate &urrent #ata for eamle to#a$

Posting *ate &urrent #ata for eamle to#a$

Currency EUR for eamle ER for#omesti& &urren&$

*. Enter the follo1ing #ata for the first line item,


G,L Account for eamle 699!!0 (ee#ing of roisions)IR+

*,C Deit

Amount in *ocument Currency

amount for eamle !0000

6. Enter the follo1ing #ata for the other line items,


G,L Account roision a&&ount for eamle =F0000

*,C 're#it

Amount in *ocument Currency

L Amount from the lastste or enter L

Assignment $o' D8S'7/3 %8@57G the roisions &ontent

F. Doule-&li& the fiel# G;@ A&&ount =F0000.

. Enter the follo1ing #ata for the other line items,


*ue on Date of the roision for eamle a&tual#ate

SAP AG Page 69 of

7/27/2019 159_BPP_EN_DE



9. Sele&t 5ore.

!0. 7n the &o#ing lo& mae the follo1ing entries,


Transactn type 50

!!. Sele&t Continue.

!2. Sele&t =ac? .

!=. 3o ost the #o&ument &hoose Post )CtrlDS+.

!4. Reeat aoe stes )!-!=+ an# ost another roison 1ith the same #ata. A#ot the *ue #nDate 1ith follo1ing #ata,


*ue on Date of the roision for eamle a&tual

#ate > != months

Procedure

-' A&&ess the a&tiit$ using one of the follo1ing naigation otions,



Processing → Closing → Valuate → Assign Provisions

Transaction code (!0FMPR7<



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → #ter Valuation → : F&

Provisions

SAP AG Page F0 of

7/27/2019 159_BPP_EN_DE



/' 7n the Cange Vie! Provisions" #vervie! s&reen &hoose $e! Entries.

8' 7n the $e! Entries" #vervie! o% Added Entries s&reen mae the follo1ing entries,

Provisions Content 4ae

D8S'7/3 %8@57G Dis&ounting Proisions %il5oG

9' Sae $our entries.

0' Sele&t line *iscount7=&L5#G an# &hoose *etails

1' 7n the o-u *etermine or? Area Entry s&reen mae the follo1ing entries,

Chart o% Accounts Provision Content 'aluation Area

8R Dis&ount %ilmog %

3' Sele&t Enter .

4' 7n the Cange Vie! *etails" #vervie! s&reen &hoose $e! Entries an# mae the follo1ingentries,

3&7 Account Crcy type&val$ CalcMethod !escription

=F0000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+

=0000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+

=!000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+


==000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+


=*000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+



=9!000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+

=9=000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+

=9F000 !0 'oman$ &o#e &urren&$ %@3 @ong 3erm Proisions )%il5oG+



SAP AG Page F! of

7/27/2019 159_BPP_EN_DE



' Sae $our entries.

esult

ou hae #efine# the a&&ounts for a roision &ontent for $our #is&ounting.

$"$""$" !e%ining Interest ates

*se

3o #is&ount the roisions $ou hae to &reate an# #efine interest rates an# interest t$es.

3he #is&ounting roisional interest rates are #efine# from the *eutsce =undes2an? ina&&or#an&e to the #is&ounting regulation or#er.

3hese interest rates are not #efine# $et.

3he interest rates in this #o&ument are reliminar$ interest rates. 3he &orre&t interest rates are#e&lare# from the Deuts&he %un#esan in the $ear 20!0.

ou &an &orre&t the interest rates from the SAP E'' menu.

Procedure

!. A&&ess the a&tiit$ using one of the follo1ing naigation otions,


AP ECC enu Accounting → Accounts Receiva2le → Environment → Current

Settings → Enter &nterest Rates

or

Accounting→

Accounts Paya2le→

Environment→

CurrentSettings → Enter &nterest Rates

Transaction code 7%42



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → #ter Valuation → Enter

&nterest Rates

2. 7n the Cange Vie! &nterest Rates" #vervie! s&reen enter the reuire# #ata.

Int I! Crcy 'alid %ro !e/it D Cred$ D Coent

6. ER a&tual #ate *000 *000 'hange the #eit Tan# &re#it T alues

6- ER a&tual #ate *!00 *!00 'hange the #eit Tan# &re#it T alues

6/ ER a&tual #ate *200 *200 'hange the #eit Tan# &re#it T alues

H ER X X X X

SAP AG Page F2 of

7/27/2019 159_BPP_EN_DE



ou hae to #efine o1n interest t$es #een#ing on $our roision #uration.

=. Sae $our entries.

esult

ou hae #efine# the interest rates for $our #is&ounting roisions.

$"$""$, 'aluation o% Provisions

Procedure



AP ECC enu Accounting → Financial Accounting → General Ledger → PeriodicProcessing → Closing → Valuate → Furter Valuations

Transaction code (!0F



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → #ter Valuation → : F&

Valuation Run

2. 7n the Valuation Run" &nitial ScreenB enter the reuire# #ata.Field nae !escription *ser action and values Coent

Run date a&tual #ate a&tual run #ate

&denti%ication p!"#1 o1n i#entifi&ation )f.e.ro! or an$ other i#+

SAP AG Page F= of

7/27/2019 159_BPP_EN_DE



=. 'hoose 5aintain.

4. 7n the Valuation Parameters s&reen enter the reuire# #ata.


>ey date a&tual #ate a&tual e$ #ateDo&uments 1hi&h haenot een &leare# at this#ate or 1hose &learing#ate is after this #ateare in&lu#e# in therogram run.

Val' 5etod <aluation5etho#

10 <al. 5etho# of %il5oG

Currency type 10 'oman$ &o#e &urren&$

Valuation Area YB <aluation area est

ra&ti&e

Target CoCode 1000 'oman$ &o#e

Postings sele&t

Error sessn (!0F-8#entifi&ation 8D

Posting *ate last #a$ of the a&tualmonth

last #a$ of the erio#

Posting per' a&tual month erio#

*ocument type SA

Rev'post date first #a$ of the net

month

first #a$ of the net

erio#

Rev'post period net month erio#

*ocument type SA

SAP AG Page F4 of

7/27/2019 159_BPP_EN_DE



*. 'hoose Selection #ptions.

6. 7n the (8 Valuation Program )&ndividual Value AdIustment *iscounting+ s&reen enter thereuire# #ata.

Field nae !escription *ser action and values CoentCompany Code 1000

G,L accts Sele&t

G,L accts

3$0000

3%0000

3%1000

3%000

3%3000

3%4000

3%5000

3%&000

3&0000

3&1000

3&3000

3&$000

3&%000

3&&000

sele&t multile sele&tionan# enter the singlealues of the roisiona&&ounts $ou 1ant to#is&ount

F. 'hoose Copy )F4 +.

. 7n the F& Valuation Program )&ndividual Value AdIustment *iscounting+ s&reen &hooseExecute )F4 +.

9. Sae $our entries.

!0. 7n the Valuation Run" &nitial ScreenB sele&t *ispatc.

!!. 7n the Scedule Valuation Run o-u s&reen enter the reuire# #ata,


Start *ate a&tual #ate a&tual start #ate

Start immediate' sele&t sele&t utton

SAP AG Page F* of

7/27/2019 159_BPP_EN_DE



!2. 'hoose *ispatc )Enter +

!=. 7n the Valuation Run" &nitial ScreenB &hoose eiter .

!4. "ait if the aluation run is finishe# )&he& 1ith ressing enter+. 7n the Valuation Run" &nitial

ScreenB &hoose For!ard .

!*. 7n the Scedule Trans%er Run o-u s&reen enter the reuire# #ata,


Start *ate a&tual #ate a&tual start #ate

Start immediate' sele&t sele&t utton

!6. "ait if the transfer run is finishe# )&he& 1ith ressing enter+. 7n the Valuation Run" &nitialScreenB &hoose *isplay .

esult

3he roisions greater than one $ear are #is&ounte#.

3he #is&ounte# #o&uments are oste#.

$"$", !isplaying the !ocuent ;ournal

*se

3he #o&ument Bournal is &reate# on&e eer$ month an# &ontains all the #o&ument ostings for aarti&ular osting erio#. 8t is rinte# on aer 1ith an offi&ial notarial stam. 3he #o&ument Bournal &ontains the most imortant #ata from the #o&ument hea#er an# #o&ument items.

Prere#uisites

3o ee&ute this a&tiit$ oen item #o&uments hae to e oste#. (or osting run thero&esses in the General Ledger )-01+ s&enario in the Accounts Receiva2le )-03+s&enario or in the Accounts Paya2le )-04+ s&enario using the master #ata from these#o&uments.

Procedure


-ption 10 AP 3raphical *ser Inter%ace (AP 3*I)AP ECC enu Accounting → Financial Accounting → General Ledger →


→ General → *ocument ;ournal

Transaction code SMA@RMF0!22F



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Reporting → *ocument ;ournal → *ocument

;ournal

SAP AG Page F6 of

7/27/2019 159_BPP_EN_DE



2. 7n the *ocument ;ournal s&reen enter the reuire# #ata.


Company Code 1000


Ledger 'hoose the @e#ger $ouare intereste# in

3eneral elections

Posting *ate

From : To

first #a$ of the monthto last #a$ of themonth

Re%erence $um2er 8f ne&essar$ enter these&ifie# referen&e#o&ument numers )see#ata from eamle+

Further elections

G,L Account 8f ne&essar$ enter the#ata from the eamle

Controlling theProgra %lo.

Test run

/ote, (or German$ it isnot ne&essar$ to maean u#ate so the testrun utton shoul# ea&tiate#

-utput Control07ist

Line &tems Pages#nly

Ee&ute )(+

SAP AG Page FF of

7/27/2019 159_BPP_EN_DE



3est Run,

3his otion &ontrols 1hether or not a test run taes la&e.

8f Test run is a&tie the s$stem onl$ generates a log. Data is neither u#ate# nor

&hange# in the #ataase.

8f Test run is not a&tiate# the s$stem u#ates #ata in the #ataase.

(or German$ it is not ne&essar$ to mae an u#ate.

8f no alan&e &arr$ for1ar# as $et is starte# the starting #ate must e the first erio#of the $ear )a message aears on the #ialog s&reen+

8f the osting #ate is not the #ate of the first month a 1arning aears,

ou shoul# sele&t #o&uments as of ... 7ther1ise Bournal in&omlete

ou &an ignore this 1ith Enter e&ause for german$ no run is store# in tale

3R<7R.

esult

A list is &reate# on the asis of the arameters entere# in the sele&tion s&reen. ou &an &hooseet1een #ifferent leels of #etail an# summation leels numer items &onse&utiel$ or oututthe alternatie a&&ount numer instea# of the numer se&ifie# in the #o&ument.

3he osting e$ an# 1here aroriate the se&ial G;@ in#i&ator is rinte# for ea&h #o&umentitem. 8f the #o&ument item is oste# as a negatie item - is a##e# to the osting e$.

$"$" Financial tateents

*se

3he reort &reates the alan&e sheet an# rofit an# loss statements for a user-#efine# reortingerio# 1ithin a fis&al $ear 1ith asolute an# relatie &omarisons for a &omarison erio#.

"ith this reort $ou &an &reate as man$ alan&e sheets an# rofit an# loss statements asreuire# ase# on #ifferent grouing rin&iles 1hi&h $ou #efine. ou #etermine ho1 thealan&e sheet an# P>@ are &reate# using the finan&ial statement ersion 1hi&h $ou se&if$ in theFin'stat'version fiel#.

5ean1hile there are t1o ossiilities to sho1 the finan&ial statement.

7ne alternatie is to sho1 the finan&ial statement 1ith the ol# reort R(%8@A00 )transa&tion,A7@>1""@ Financial tateent)$

3he other alternatie is to sho1 the finan&ial statement 1ith a ne1 #rill#o1n reort )transa&tion,P7@="@ Financial tateent0 Actual&Actual Coparison+.

3he #rill#o1n reort is mu&h more fleile. Sele&tion $ stan#ar# &hara&teristi&s is ossile#ire&tl$ in the entr$ s&reen.

Prere#uisites

ou hae alrea#$ ma#e the rearator$ ostings for the alan&e sheets an# PK@ statements an#aluate# the foreign &urren&$ alan&e sheet a&&ounts an# oen items in foreign &urren&ies.

Eer$ ne1 a&&ount must e in&lu#e# in the finan&ial statement ersion.

Alternative 10 eport F+I7A (transaction0 A7@>1""@)

Procedure

SAP AG Page F of

7/27/2019 159_BPP_EN_DE






&n%ormation System → General Ledger Reports )$E+ → FinancialStatement , Cas Flo! → General → Actual,Actual Comparisons →

Financial Statement




)SAPM/%PRM(8/A''-5+

+usiness role enu General Ledger → Periodic Processing → Reporting → =alance

Seet,PDL Statement

2. 7n the =alance Seet,PDL Statement s&reen mae the follo1ing entries,


Cart o% accounts YIKR

Company code 1000

Ledger 0L

Financial statementversion

YIKR

Language 'E or

E(Reporting year

Comparison year

)Y )(is&al ear+

)Y – 1 )Preious ear+

List output 'lassi& @ist

A@< Gri# 'ontrol

A@< 3ree 'ontrol

SAP AG Page F9 of

7/27/2019 159_BPP_EN_DE



esult

A finan&ial statement ersion &ontains items that are arti&ularl$ releant to the finan&ialstatement reort an# general le#ger information s$stem.

3he retaine# earnings or losses an# the PK@ results are &al&ulate# $ the reort that &reates thealan&e sheet an# PK@ statement. n#er Accounts $ot Assigned the reort also lists thea&&ounts that hae not een assigne# to an item in the finan&ial statement ersion.

3he retaine# earnings or losses are #etermine# from the asset a&&ounts liailities an# o1nerQseuit$ a&&ounts as 1ell as the a&&ounts that &oul# not e assigne#. 3he alan&e of all the othera&&ounts is #erie# from the PK@ result.

3he reort for &reating alan&e sheets an# PK@ statements #oes not mae an$ ostingsN it onl$&al&ulates the alan&e sheet an# PK@ result an# #isla$s this in the alan&e sheet an# PK@statement.

8t is ossile to &reate a finan&ial statement for se&ifie# Profit 'enters or Segmentsusing the same transa&tion. 3o #o so &hoose - on the sele&tion s&reen Edit *ynamic Selections )Si%tDF9+' 8n the aearing 1in#o1 mar Pro%it Center an#;orSegment an# transfer the sele&te# fiel# 1ith the utton Copy selected into thesele&tion s&reen on the right. Here $ou no1 are ale to sele&t the Profit 'enter orSegment $ou 1ant to reort.

Alternative "0 Transaction0 P7@="@ Financialtateent0 Actual&Actual Coparison

*se

"ith the transa&tion SMP@0M600002 the finan&ial statement &an e sho1n as a #rill #o1n list.

Procedure




&n%ormation System → General Ledger Reports )$E+ → Financial

Statement , Cas Flo! → General → Actual,Actual Comparisons →

Financial Statement" Actual,Actual Comparison

Transaction code SMP@0M600002



)SAPM/%PRM(8/A''-5+

+usiness role enu General Ledger → Periodic Processing → Reporting → Fin'

Statements" Act,Act Comparison

SAP AG Page 0 of

7/27/2019 159_BPP_EN_DE



2. 7n the Selection" Fin'statement" Actual,Actual comparison s&reen mae the follo1ingentries,


Currency type 10

Company code 1000

F&S Annual Rep'Struc

(inan&ialstatement ersion

YIKR

Ledger 0L

Reporting 6ear a&tual $ear

Reporting Period%rm

from erio# for eamle 0!

Reporting Periodto

to erio# for eamle !2

Comparison 6ear a&tual $ear - 1

Comparison Per'From

from erio# for eamle 0!

Comparison perto

to erio# for eamle !2

Ee&ute )(+

esult

3he finan&ial statement is sho1n.

8t is ossile to &reate a finan&ial statement for Profit 'enters or Segments using thesame transa&tion.

$, cenario III0 :earEnd Closing

$,$1 Creating Factory Calendar %or 4e. :ear

*se

3his a&tiit$ &reates a fa&tor$ &alen#ar for the ne1 $ear )for the net $ears+. 3his is #one

annuall$ or on&e for all the net $ears. (a&tor$ &alen#ar is use# $ manufa&turing to hels&he#ule 1or ase# on O1oringO #a$s #efine# in the fa&tor$ &alen#ar.

Procedure



AP ECC enu Logistics Sales and *istri2ution 5aster *ata #ters =illing Scedule orcustomiing" SAP $eteaver General Settings 5aintainCalendar

Transaction code S'A@

SAP AG Page ! of

7/27/2019 159_BPP_EN_DE





)SAPM/%PRM(8/A''-5+

+usiness role enu General Ledger → Periodic Processing → Closing Preparation → 5aintain Factory Calendar

2. 7n the SAP Calender" 5ain 5enu s&reen mae the follo1ing entries,


<oliday Calender sele&t

'hoose 'hange

=. Sele&t the 8D .4 anoter speci%ic entry an# &hoose Cange.

4. 5ae sure the To year fiel# is at least t1o $ears in the future. 'hoose =ac? t1i&e.

*. Sele&t Factory Calendar an# &hoose Cange.

6. Sele&t the 8D .- an# &hoose Cange.

F. 5ae sure the To year fiel# is at least t1o $ears in the future. 'hoose =ac? t1i&e.

esult

3he fa&tor$ &alen#ar is aailale for at least t1o $ears in the future so that manufa&turing &anloo into the future #uring lanning.

$,$" Carrying %or.ard AP&A +alances

*seSAP re&ommen#s that the rogram e run at the eginning of the ne1 fis&al $ear. 8f the rogramis alrea#$ run at the en# of the last fis&al $ear ostings 1hi&h are oste# after this to the lastfis&al $ear #o not result in automati& a#Bustment of the alan&e &arrie# for1ar# e&ause it is nota posting to a previous year . 8n su&h a &ase it is ne&essar$ to run the rogram again after theseostings to &arr$ for1ar# the ostings entere# later.

Procedure



AP ECC enu Accounting → Financial Accounting → Accounts Receiva2le or

Accounts Paya2le → Periodic Processing → Closing → Carry

For!ard → =alances

Transaction code (.0F



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → Carry For!ard → G,L"

=alance Carry%or!ard A,R and A,P

SAP AG Page 2 of

7/27/2019 159_BPP_EN_DE



2. 7n the Carry For!ard Receiva2les,Pay2les s&reen mae the follo1ing entries,


Company Code 1000

Carry %or!ard to%iscal year

&urrent fis&al $ear >!

Select Customers sele&t

Select vendors sele&t

Test run #esele&te#

*etail log sele&te#

=. 'hoose Execute.

4. 3he s$stem generates the Carry For!ard Receiva2les,Paya2les %or te year Update run reort. 3he reort sho1s the numer of <en#or re&or#s that ha# a alan&e &arrie# for1ar#

#uring this run.

esult

<en#or an# 'ustomer alan&es hae een &arrie# into the ne1 $ear.

$,$, Carrying %or.ard 37 +alances

*se

SAP re&ommen#s that $ou run alan&e &arrie# for1ar# rograms at the start of the ne1 fis&al$ear. 7n&e the alan&e &arr$for1ar# has een erforme# the s$stem 1ill automati&all$ u#atethe ne1 $ear 1ith an$ finan&ial ostings that o&&ur in a OriorO erio#.

As a s$stem &he& $ou &an se&if$ a rofit an# loss a&&ount t$e in the master re&or# of eer$rofit an# loss a&&ount. 3his is a e$ un#er 1hi&h $ou #efine a retaine# earnings a&&ount forea&h &hart of a&&ounts.

Procedure




Processing → Closing → Carrying For!ard → =alance Carry

For!ard )$e!+Transaction code (AG@G<3R



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → Carry For!ard →

=alance Carry For!ard G,L

SAP AG Page = of

7/27/2019 159_BPP_EN_DE



2. 7n the =alance Carry%or!ard s&reen mae the follo1ing entries,


Ledger 0L

Company code 1000

Carry %or!ard to%iscal year

ne1 $ear

Test run Desele&te#

SAP AG Page 4 of

7/27/2019 159_BPP_EN_DE



=. 'hoose Execute. 3he s$stem generates the =alance carry%or!ard ledger %or te year updatereort. 3he reort &ontains a general oerie1 reort ut also &ontains otions to sho1alan&e sheet a&&ount rea#o1n an# retaine# earnings a&&ount)s+ osting.

esultDuring this ro&ess the rofit an# loss a&&ounts are &arrie# for1ar# to one or more retaine#earnings a&&ounts. 3he alan&es on the alan&e sheet a&&ounts are siml$ &arrie# for1ar# intothe ne1 fis&al $ear.

$,$ egrouping eceiva/les & Paya/les

3eneral In%oration

*se

ou hae to &arr$ out a#Bustment ostings in the follo1ing &ases,

• orted list a&&or#ing to remaining terms

• 'endors .ith a de/it /alance and custoers .ith a credit /alance

• Modi%ied reconciliation accounts or artners )<%/D+

3he s$stem ro&esses all a&&ounts that are maintaine# $ means of oen item management.(or ea&h transfer osting &reate# a reset osting is also in&lu#e# in the session. (or &ustomeror en#or re&on&iliation a&&ounts the s$stem osts to an a#Bustment a&&ount.

3he reort regrous the re&eiales an# a$ales in a&&or#an&e 1ith the reuire# sort metho#)Y4th E #ire&tieZ for eamle+ an# &arries out transfer ostings. ou &an #efine $our o1n sortmetho#s. 8n the stan#ar# s$stem SAP shis the remaining terms of the 4th E #ire&tie in sortmetho# EG8. 3his #ire&tie suorts the follo1ing sorted list,

• Re&eiales less than ! $ear an# more than ! $ear

• Pa$ales less than ! $ear !- * $ears an# more than * $ears

3he &re#it alan&e of a &ustomer a&&ount must e #isla$e# as a a$ale 1hile the #eitalan&e of a en#or a&&ount must e #isla$e# as a re&eiale )vendors .ith a de/it /alanceand custoers .ith a credit /alance+. 8n &ases su&h as these the reort &arries out thereleant a#Bustment ostings.

3he reort &arries out a#Bustment ostings for odi%ied reconciliation accounts or special 3&7accounts. During this the items in the ol# re&on&iliation a&&ounts are assigne# to the ne1a&&ounts.

Prere#uisites8f the sorted list is to e ee&ute# taing into a&&ount the foreign &urren&$ a#Bustments $ou firsthae to aluate the foreign &urren&ies using the ne1 transa&tion (AG@M('M<A@. 3he sortmetho# must e aailale )EG9=+.

3o #isla$ the re&eiales an# a$ales in the alan&e sheet a&&or#ing to reaining ters $ouhae to mae transfer ostings. 3he s$stem leaes the re&eiales or a$ales 1ith the shortestremaining term in the reious re&on&iliation a&&ount an# maes transfer ostings to searateG;@ a&&ounts for the re&eiales or a$ales 1ith longer remaining terms. "hen a transferosting is ma#e to a searate G;@ a&&ount the offsetting entr$ is ma#e to an a#Bustment a&&ountfor the reious re&eiales or a$ales a&&ount. 3he re&eiales or a$ales a&&ount is#isla$e# on the alan&e sheet along 1ith the a#Bustment a&&ount.

ou hae to &reate a#Bustment a&&ounts an# target a&&ounts for ea&h of the ostings.

SAP AG Page * of

7/27/2019 159_BPP_EN_DE



3he &re#it alan&e of a &ustomer a&&ount must e #isla$e# as a a$ale 1hile the #eitalan&e of a en#or a&&ount must e #isla$e# as a re&eiale )vendors .ith a de/it /alanceand custoers .ith a credit /alance+. 8n &ases su&h as these the reort &arries out thereleant a#Bustment ostings.

3o enale the reort to mae the a#Bustment ostings for regrouing the re&eiales an#a$ales for odi%ied reconciliation accounts $ou hae to #efine the a#Bustment a&&ountsan# the osting e$s for these ostings in the s$stem.

3o ee&ute this a&tiit$ re&eiale an# a$ale #o&uments hae to e oste# 1ithless an# more than ! $ear oen items. (or osting run the ro&esses in the Sales#rder Processing" Sale %rom stoc? )-.+ s&enario or in the Accounts Paya2le )-04+s&enario using the master #ata from these #o&uments 1ith &orreson#ing item #a$s.

egrouping

Procedure



AP ECC enu Accounting → Financial Accounting → Accounts Receiva2le )or

Accounts Paya2le+ → Periodic Processing → Closing → Reclassi%y

→ Sorting , Reclassi%y )$e!+

Transaction code (AG@(!0!



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → Reclassi%y → Sorted

List,Regrouping

SAP AG Page 6 of

7/27/2019 159_BPP_EN_DE



2. 7n the =alance Seet Supplement J #& J Analysis s&reen mae the follo1ing entries,


Company Code 1000

=alance Seet >ey*ate

31.1.*+!!e,t )Y

Sort 5etod SAP )sorte# list to 9= E#ire&tie+

Valuation Area YB

Postings

Generate Postings

=atc &nput Session$ame

)A-L/LRE-R

*ocument *ate31.1.*+!!e,t )Y

*ocument Type SA

Posting *ate 31.1.*+!!e,t )Y

Posting Period 1

Reversal Posting*ate

01.01.*+!!e,t )Y 1

Reverse PostingPeriod

01

Post in TransactionCurrency

elections

Account Type ' t" K

Vendor

Customer

Paraeters Kactivate Partner Grouing an#'hange#Re&on&iliation A&&ount shoul#al1a$s e a&tiate#

Ee&ute )(+

SAP AG Page F of

7/27/2019 159_BPP_EN_DE



3he list #isla$e# &ontains all the releant ostings that hae to e taen into &onsi#eration forregrouing. %$ &hoosing Postings $ou &an ie1 the osting re&or#s for the regroue#re&eiales;a$ales.

8f $ou hae starte# an u#ate run $ou &an run the at&h inut session. (or moreinformation refer to the Running =atc &nput Sessions %usiness Pro&essDo&umentation.

esult

After $ou hae run the session $ou &an &all u the &oma&t #o&ument Bournal. (or furtherinformation refer to the &hater Compact *ocument ;ournal in this #o&ument. Enter thefollo1ing sele&tions,


Posting *ate =!.!2.&urrent ( to

0!.0!.&urrent ( >!

Further elections

Par?ed *ocuments Dea&tiate

*ynamic Selections)Si%tDF9+

'hoose the aroriate sessionnames.

Ee&ute

$,$5 +alance Con%iration eceiva/le

*se

ou &an use alan&e &onfirmations to &he& that re&eiales an# a$ales is-V-is $ourusiness artners are &orre&t. 3here ma$ e #is&rean&ies that hae to e &larifie# 1ith theusiness artner or in#ii#ual alue a#Bustments that hae to e oste#.

"hen $ou &onfirm alan&es notif$ $our usiness artner of the in#ii#ual amounts he;she is to&onfirm. As for a &onfirmation irrese&tie of 1hether an$ #is&rean&ies eist or not.

Prere#uisites

%alan&es &onfirmations &an e rinte# for &ustomers an# en#ors.

3o ee&ute this a&tiit$ re&eiale #o&uments hae to e oste#. (or osting run thero&esses in the Sales #rder Processing" Sale %rom stoc? )-.+ using the master#ata from these #o&uments.

Fors and Te2ts

Stan#ar# tets,

• @etter hea#er %MHEADER

Sen#er #etails %MSE/DERSignature %MS8G/(ooter %M(773ER

ou hae to #efine %ors in the s$stem for the letter an# rel$ as 1ell as for ea&h list an# theealuation.

SAP AG Page of

7/27/2019 159_BPP_EN_DE



• Rel$ %M(!=0M'7/(8R5

• 'he& list %M(!=0M@8S3M02

• Results tale %M(!=0MRES@3M02

• Error @ist %M(!=0MERR7RM02

(or ea&h &oman$ &o#e $ou hae to #efine at least one form set 1ith letters an# relies toen#ors one form for the &he& list an# one form for the error list in the s$stem.

• Print reort, SAP(!=0 ; SAP(!=0D

Procedure



AP ECC enu Accounting → Financial Accounting → Accounts Receiva2le →

Periodic Processing → Closing → Cec?,Count → =alance

Con%irmation" Print

Transaction code (.!F


+usiness role A&&ounts Re&eiale A&&ountant

)SAPM/%PRMARM'@ER-S+

+usiness role enu Accounts Receiva2le → Periodic and Closing Activities →

Customer =alance Con%irmation

SAP AG Page 9 of

7/27/2019 159_BPP_EN_DE



2. 7n the Customer =alance Con%irmation s&reen mae the follo1ing entries,


Customer sele&t 'ustomer

Company Code 1000

Reconciliation >ey*ate

31.1.*+!!e,t )Y

Further elections

&ndividual Customers

-utput Control

Sort Variant %orCorrespondence

sele&t ! 2 or = for eamle 2

Line &tem Sorting sele&t sort ariant for eamle P4

Con%irmationProcedure

lan

*ate o% &ssue #ate of the letter to a&ustomer

$o Reply sele&t or not sele&t $ou &an sele&t or#esele&t this flag in a1a$ $ou 1ant )or not+a rel$

*ate %or Reply @atest Date u until "hi&ha Rel$ Shoul# 3aePla&e

Reply To a#ress i# for eamle !00 )for&oman$ !000+

Print Control

Printer %or Form Set L01

Printer %or Cec? List L01

Printer %or ResultsTa2le

L01

Printer %or Error List L01

Printer %or Selections

Ee&ute )(+

SAP AG Page 90 of

7/27/2019 159_BPP_EN_DE



Prereuisite, ou hae to maintain the rel$ an# &oman$ &o#e a##ress #etails.'hoose 8D !00 as the rel$ a##ress for &oman$ &o#e !000 to rint the eamle.

ou also hae to maintain the &oman$ &o#e a##ress 8D )enter manuall$ to #efinethe aroriate &oman$ #ata+. 8f this a##ress is not maintaine# in the &oman$&o#e the rogram terminates. ou hae to maintain the a##ress in 'ustomi:ing.

esult

A letter an# rel$ is outut for ea&h &ustomer. A &he& list results tale an# 1here aroriatean error list is outut for ea&h &oman$ &o#e. A sele&tion &oer sheet &an e outut for ea&hreort run.

$,$= +alance Con%iration Paya/le

*se

ou &an use alan&e &onfirmations to &he& that re&eiales an# a$ales is-V-is $ourusiness artners are &orre&t. 3here ma$ e #is&rean&ies that hae to e &larifie# 1ith theusiness artner or in#ii#ual alue a#Bustments that hae to e oste#.

"hen $ou &onfirm alan&es notif$ $our usiness artner of the in#ii#ual amounts he;she is to&onfirm. As for a &onfirmation irrese&tie of 1hether an$ #is&rean&ies eist or not.

Prere#uisites

%alan&es &onfirmations &an e rinte# for &ustomers an# en#ors.

3o ee&ute this a&tiit$ a$ale #o&uments hae to e oste#. (or osting run thero&esses in the Accounts Paya2le )-04+ s&enario using the master #ata from these#o&uments.

Fors and Te2ts

Stan#ar# tets,

• @etter hea#er %MHEADER

Sen#er #etails %MSE/DERSignature %MS8G/(ooter %M(773ER

ou hae to #efine %ors in the s$stem for the letter an# rel$ as 1ell as for ea&h list an# theealuation.

• Rel$ %M(!=0M'7/(8R5

• 'he& list %M(!=0M@8S3M02

• Results tale %M(!=0MRES@3M02

• Error @ist %M(!=0MERR7RM02

(or ea&h &oman$ &o#e $ou hae to #efine at least one form set 1ith letters an# relies toen#ors one form for the &he& list an# one form for the error list in the s$stem.

SAP AG Page 9! of

7/27/2019 159_BPP_EN_DE



• Print reort, SAP(!=0 ; SAP(!=0D

Procedure



AP ECC enu Accounting → Financial Accounting → Accounts Paya2le →

Periodic Processing → Closing → Cec?,Count → =alance

Con%irmation" Print

Transaction code (.!


+usiness role A&&ounts Pa$ale A&&ountant

)SAPM/%PRMAPM'@ER-S+

+usiness role enu Accounts Paya2le → Periodic and Closing Activities → Vendor

=alance Con%irmation

SAP AG Page 92 of

7/27/2019 159_BPP_EN_DE



2. 7n the Vendor =alance Con%irmation s&reen mae the follo1ing entries,


Vendor sele&t <en#or

Company Code 1000

Reconciliation >ey*ate

31.1.*+!!e,t )Y

Further elections

&ndividual Customers

-utput Control

Sort Variant %orCorrespondence

sele&t ! 2 or = for eamle 2

Line &tem Sorting sele&t sort ariant for eamle P4

Con%irmationProcedure

lan

*ate o% &ssue #ate of the letter to a&ustomer

$o Reply

*ate %or Reply @atest Date u until "hi&ha Rel$ Shoul# 3aePla&e

Reply To a#ress i# for eamle !00 )for&oman$ !000+

Print Control

Printer %or Form Set L01

Printer %or Cec? List L01

Printer %or ResultsTa2le

L01

Printer %or Error List L01

Printer %or Selections

Ee&ute )(+

SAP AG Page 9= of

7/27/2019 159_BPP_EN_DE



Prereuisite, ou hae to maintain the rel$ an# &oman$ &o#e a##ress #etails.'hoose 8D !00 as the rel$ a##ress for &oman$ &o#e !000 to rint the eamle.

ou also hae to maintain the &oman$ &o#e a##ress 8D )enter manuall$ to #efinethe aroriate &oman$ #ata+. 8f this a##ress is not maintaine# in the &oman$&o#e the rogram terminates. ou hae to maintain the a##ress in 'ustomi:ing.

esult

A letter an# rel$ is outut for ea&h en#or. A &he& list results tale an# 1here aroriate anerror list is outut for ea&h &oman$ &o#e. A sele&tion &oer sheet &an e outut for ea&h reortrun.

$,$> Final Closing and eleasing Financial eporting

*se

3he reort &reates the alan&e sheet an# rofit an# loss statements for a user-#efine# reortingerio# 1ithin a fis&al $ear 1ith asolute an# relatie &omarisons for a &omarison erio#.

"ith this reort $ou &an &reate as man$ alan&e sheets an# rofit an# loss statements asreuire# ase# on #ifferent grouing rin&iles 1hi&h $ou #efine. ou #etermine ho1 thealan&e sheet an# P>@ are &reate# using the finan&ial statement ersion 1hi&h $ou se&if$ in theFin'stat'version fiel#.

Prere#uisites

ou hae alrea#$ ma#e the rearator$ ostings for the alan&e sheets an# PK@ statements an#aluate# the foreign &urren&$ alan&e sheet a&&ounts an# oen items in foreign &urren&ies.

Eer$ ne1 a&&ount must e in&lu#e# in the finan&ial statement ersion.

Procedure




&n%ormation System → General Ledger Reports )$E+ → Financial

Statement , Cas Flo! → General → Actual,Actual Comparisons →

Financial Statements




)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Periodic Processing → Reporting → =alance

Seet,PDL Statement

SAP AG Page 94 of

7/27/2019 159_BPP_EN_DE



2. 7n the =alance Seet,PDL Statement s&reen mae the follo1ing entries,


Cart o% accounts YIKR

Company code 1000

Ledger 0L

Financial statementversion

YIKR

Language 'E or

E(

Reporting year

Comparison year

)Y )(is&al ear+

)Y – 1 )Preious ear+

List output 'lassi& @ist

A@< Gri# 'ontrol

A@< 3ree 'ontrol

Ee&ute )(+

SAP AG Page 9* of

7/27/2019 159_BPP_EN_DE



esult

A finan&ial statement ersion &ontains items that are arti&ularl$ releant to the finan&ialstatement reort an# general le#ger information s$stem.

3he retaine# earnings or losses an# the PK@ results are &al&ulate# $ the reort that &reates thealan&e sheet an# PK@ statement. n#er Accounts $ot Assigned the reort also lists thea&&ounts that hae not een assigne# to an item in the finan&ial statement ersion.

3he retaine# earnings or losses are #etermine# from the asset a&&ounts liailities an# o1nerQseuit$ a&&ounts as 1ell as the a&&ounts that &oul# not e assigne#. 3he alan&e of all the othera&&ounts is #erie# from the PK@ result.

3he reort for &reating alan&e sheets an# PK@ statements #oes not mae an$ ostingsN it onl$&al&ulates the alan&e sheet an# PK@ result an# #isla$s this in the alan&e sheet an# PK@statement.

8t is ossile to &reate a finan&ial statement for se&ifie# Profit 'enters or Segmentsusing the same transa&tion. 3o #o so &hoose - on the sele&tion s&reen Edit *ynamic Selections )Si%tDF9+' 8n the aearing 1in#o1 mar Pro%it Center an#;orSegment an# transfer the sele&te# fiel# 1ith the utton Copy selected into thesele&tion s&reen on the right. Here $ou no1 are ale to sele&t the Profit 'enter orSegment $ou 1ant to reort.

$,$@ Closing Previous Accounting Period

*se

8n this a&tiit$ $ou &lose the reious a&&ounting erio#.





Transaction code SMA@RMF00=642



)SAPM/%PRM(8/A''-S+



SAP AG Page 96 of

7/27/2019 159_BPP_EN_DE



2. 7n the Cange Vie!" Posting Periods" Speci%y Time &ntervals" #vervie! s&reen mae thefollo1ing entries,


Var Posting Perio#<ariant

osting erio# ariantfrom the &oman$ &o#e

for eamle 00!0 for&oman$ !000

From period-

from erio# #ate to the ne1 erio# forall remaining A&&ount 3$es

6ear $ear #ate to the $ear for allremaining A&&ount 3$es

=. 'hoose Save.

esult

/o more G;@ ostings are allo1e# in the reious erio#.



A Assets

D 'ustomers

<en#ors

5 5aterials

S G;@ A&&ounts

< 'ontra&t A&&ounts

SAP AG Page 9F of

7/27/2019 159_BPP_EN_DE



$,$9 !isplaying the !ocuent ;ournal

*se

3he #o&ument Bournal is &reate# on&e eer$ month an# &ontains all the #o&ument ostings for aarti&ular osting erio#. 8t is rinte# on aer 1ith an offi&ial notarial stam. 3he #o&ument Bournal &ontains the most imortant #ata from the #o&ument hea#er an# #o&ument items.

8f the #o&ument Bournal 1asnQt &reate# eer$ month $ou &an &reate it at the $ear-en#.

Prere#uisites

3o ee&ute this a&tiit$ oen item #o&uments hae to e oste#. (or osting run thero&esses in the General Ledger )-01+ s&enario in the Accounts Receiva2le )-03+s&enario or in the Accounts Paya2le )-04+ s&enario using the master #ata from

these #o&uments.

Procedure





→ General → *ocument ;ournal

Transaction code SMA@RMF0!22F



)SAPM/%PRM(8/A''-S+

+usiness role enu General Ledger → Reporting → *ocument ;ournal → *ocument

;ournal

SAP AG Page 9 of

7/27/2019 159_BPP_EN_DE



2. 7n the *ocument ;ournal s&reen mae the follo1ing entries,


Company Code 1000

Fiscal 6ear 'urrent fis&al $ear

Ledger

3eneral elections

Posting *ate

From : To 0!.0!.( =!.!2.(

Re%erence $um2er

Further elections

G,L Account

-utput Control

Test run sele&t

Line &tems Pages#nly

sele&t

Ee&ute )(+

SAP AG Page 99 of

7/27/2019 159_BPP_EN_DE



3est Run,

3his otion &ontrols 1hether or not a test run taes la&e.

8f Test run is a&tie the s$stem onl$ generates a log. Data is neither u#ate# nor

&hange# in the #ataase.

8f Test run is not a&tiate# the s$stem u#ates #ata in the #ataase.

8f no alan&e &arr$ for1ar# as $et is starte# the starting #ate must e the first erio#of the $ear )a message aears on the #ialog s&reen+

esult

A list is &reate# on the asis of the arameters entere# in the sele&tion s&reen. ou &an &hooseet1een #ifferent leels of #etail an# summation leels numer items &onse&utiel$ or oututthe alternatie a&&ount numer instea# of the numer se&ifie# in the #o&ument.

3he osting e$ an# 1here aroriate the se&ial G;@ in#i&ator is rinte# for ea&h #o&ument

item. 8f the #o&ument item is oste# as a negatie item - is a##e# to the osting e$.

5 Appendi2

5$1 eversal o% Process teps

8n the follo1ing se&tion $ou &an fin# the most &ommon reersal stes 1hi&h $ou &an tae toreerse some of the a&tiities #es&rie# in this #o&ument.

Autoatic Clearing o% 3&I Account special process

Transaction code ( AP 3*I) (.!=

eversal,

Transaction code ( AP 3*I) (%RA


)SAPM/%PRM(8/A''-5+

+usiness role enu General Ledger → G,L Account Processing → Reset

Clearing

Coent onl$ one &leare# item &an e reset at on&e

SAP AG Page !00 of

7/27/2019 159_BPP_EN_DE



5$" *sed Fors

*se

8n some of the a&tiities of this usiness ro&ess forms are use#. 3he tale elo1 roi#es#etails on these forms.

Coon %ornae

For type *sed in processstep

-utputtype

Technical nae

'he& @ist SAPs&ritforms

4.=.* ; 4.=.6 /E %M(!=0M@8S3M02

Result @ist SAPs&rit 4.=.* ; 4.=.6 /E %M(!=0MRES@3M02

'onfirm @ist SAPs&rit 4.=.* ; 4.=.6 /E %M(!=0M'7/(8R5

Error @ist SAPs&rit 4.=.* ; 4.=.6 /E %M(!=0MERR7RM02

Pa$ment /oti&e SAPs&rit /E %M(!40MPAM'7/(

A&&ountStatement

SAPs&rit /E %M(!40MA''MS3A3

8nternalDo&uments

SAPs&rit /E %M(!40M8/3MD7'

8n#ii#ual @etters SAPs&rit /E %M(!40M8/DM3E?3

'ash Do&uments SAPs&rit /E %M(!40M'ASHMD7'M0!

Documents

159_BPP_EN_DE