1311A.5 Club Leadership Training Session Achieving Success As Secretary

1311A.5

Club Leadership Training Session

Achieving SuccessAs Secretary

Help officers clearly understand their roles.

Orient club members to better understand club officer roles.

Aid members when evaluating candidates for office.

Facilitate communication when expectations differ.

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Standards for SuccessStandards for Success

Maintain an accurate membership roster. Give roster to the treasurer to submit

with dues. Mail club officer list to World Headquarters

within 10 days after election. Handle general club correspondence.

2

Outside the Club MeetingOutside the Club Meeting

Keep club files, including the club charter, Constitution and Bylaws, minutes, resolutions, and correspondence.

Attend club executive committee meetings. Attend district-sponsored club officer training. Arrange for a replacement if unable to attend

meetings. Prepare your successor for office.

3

Outside the Club MeetingOutside the Club Meeting

Record and read meeting minutes. Greet members and guests.

4

At the Club MeetingAt the Club Meeting

Set realistic and attainable goals.

Plan how to accomplish the goals.

Delegate tasks as needed.

Monitor progress toward goals.

Coach team members when necessary.

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Your Leadership OpportunityYour Leadership Opportunity

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Your Leadership OpportunityYour Leadership Opportunity

Five Steps of MotivationFive Steps of Motivation

1. Understand what motivates each person.

2. Focus on the benefit to the individual.

3. Make expectations clear.

4. Recognize their work.

5. Be a leader.

1. Decide what to delegate.

2. Decide who will do the task.

3. Assign responsibility.

4. Grant authority.

5. Establish accountability.

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Your Leadership OpportunityYour Leadership Opportunity

Five Steps of DelegationFive Steps of Delegation

1. Lack of confidence in others

2. Fear of losing control

3. Selfishness

4. Insecurity

5. Reluctance

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Your Leadership OpportunityYour Leadership Opportunity

Barriers to DelegationBarriers to Delegation

1. Agree that a problem exists.

2. Discuss solutions.

3. Agree on an action.

4. Follow up.

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Your Leadership OpportunityYour Leadership Opportunity

Four Steps to CoachingFour Steps to Coaching

Group Activity

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Coaching a Team MemberCoaching a Team Member

Laptop computer Voice recorder Whiteboard or flipchart Paper and pen

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Record Meeting MinutesRecord Meeting Minutes

Tools for Taking NotesTools for Taking Notes

Use the meeting agenda and the Record of Regular Meeting form.

Adapt the form for executive committee and other meetings.

Create a diagram of where each person is seated during the meeting.

Record key themes of discussions. Use bullet points. Ensure that your notes will be clear to everyone. Double check your facts, proofread, and spell check

the minutes.

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Record Meeting MinutesRecord Meeting Minutes

Suggestions for Recording MinutesSuggestions for Recording Minutes

Transcribe minutes as soon as possible. Use a consistent format and standard

verbiage. Add long reports or supplemental material

to the minutes as an appendix. Record the date and sign your name. File minutes chronologically.

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Recording Meeting MinutesRecording Meeting Minutes

Transcribing MinutesTranscribing Minutes

Submitting FormsAnd

When Dues are Due

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Discussion ExerciseDiscussion Exercise

A responsibility

and

a privilege

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