1311A.3 Club Leadership Training Session Achieving Success As Vice President Membership

1311A.3

Club Leadership Training Session

Achieving SuccessAs Vice President

Membership

Help officers clearly understand their roles.

Orient club members to better understand club officer roles.

Aid members when evaluating candidates for office.

Facilitate communication when expectations differ.

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Standards for SuccessStandards for Success

Conduct ongoing membership-building and efforts. Promote the goal of one new member per month. Promote achieving 20 members by year-end or sooner. Promote club and Toastmasters International

membership-building programs. Conduct a minimum of two formal club membership

programs annually. Keep track of guests, new members, and members

not attending meetings. Explain the educational program to prospective

members, get their commitment to join and collect membership applications.

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Outside the Club MeetingOutside the Club Meeting

Assist the VPPR with maintaining the club’s website and newsletter.

Ensure the club’s meeting location and time are listed correctly on the club’s website, promotional material, and with World Headquarters.

Attend club executive committee meetings. Attend and vote at area council meetings. Arrange for a replacement if unable to attend a club

meeting. Prepare your successor for office.

3

Outside the Club MeetingOutside the Club Meeting

Greet guest and have each complete the Guest Information Card (Item 231).

Report on current membership, promote membership campaigns, and welcome new members.

Work with the president and vice president education to ensure each new member is formally inducted at the first meeting after being voted in by the club.

Help guests wanting to join complete the Application for Membership.

Speak with fellow members to determine if their needs are being met.

4

At the Club MeetingAt the Club Meeting

Set realistic and attainable goals. Plan how to accomplish the goals. Delegate tasks as needed. Monitor progress toward goals. Coach team members when necessary.

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Your Leadership OpportunityYour Leadership Opportunity

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Your Leadership OpportunityYour Leadership Opportunity

Five Steps of MotivationFive Steps of Motivation

1. Understand what motivates each person.

2. Focus on the benefit to the individual.

3. Make expectations clear.

4. Recognize their work.

5. Be a leader.

1. Decide what to delegate.

2. Decide who will do the task.

3. Assign responsibility.

4. Grant authority.

5. Establish accountability.

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Your Leadership OpportunityYour Leadership Opportunity

Five Steps of DelegationFive Steps of Delegation

1. Lack of confidence in others

2. Fear of losing control

3. Selfishness

4. Insecurity

5. Reluctance

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Your Leadership OpportunityYour Leadership Opportunity

Barriers to DelegationBarriers to Delegation

1. Agree that a problem exists.

2. Discuss solutions.

3. Agree on an action.

4. Follow up.

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Your Leadership OpportunityYour Leadership Opportunity

Four Steps to CoachingFour Steps to Coaching

A goal of one new member each month will help keep an influx of new members for a strong, healthy club.

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Setting Membership GoalsSetting Membership Goals

Talk Up Toastmasters Smedley Award Beat the Clock! Annual Membership Program

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Achieving Membership GoalsAchieving Membership Goals

Membership-building ContestsMembership-building Contests

Running the Marathon Bar Chart

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Achieving Membership GoalsAchieving Membership Goals

Contest IdeasContest Ideas

Member Interest Survey (Item 403)

New Member Profile Sheet (Item 405)

Club Climate Questionnaire (Item 251C)

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Maintain Member SatisfactionMaintain Member Satisfaction

Introduce yourself.

Invite the guest to sit next to you or someone on the membership committee.

Provide Toastmasters’ promotional literature.

Spend a few minutes before or after the meeting getting to know your guest.

Ask why they chose to visit your club and what they expect to learn or achieve.

Explain how your club operates.

Describe how membership in the club will help them become better communicators and better leaders.

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Handling a Guest VisitHandling a Guest Visit

Did they enjoy the meeting? What aspect of the meeting was especially

appealing to them? Do they feel that they can benefit from

Toastmasters?

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Handling a Guest VisitHandling a Guest Visit

Inviting Guests to CommentInviting Guests to Comment

With guests

With new members

With current members

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Always Follow UpAlways Follow Up

A responsibility

and

a privilege

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