Workfolw Automation the Next Step in AP Success

Agenda

Top AP Workflow Concerns

AP Automation Lifecycle

AP Workflow Basics

Demo

Questions

AP Automation Lifecycle

A/P Innovation Lifecycle

Paper CheckEDI

P-Cards

B2B E-Payments

E-Procurement

Electronic Invoicing

Dynamic Discounting

OCR

Front-end Imaging& Workflow

Source: Paystream Advisors

Workflow Removes Touchpoints

Removing touch points allows AP to:– Simplify, standardize, and

centralize processes– Enhances the value of

automation investments– Lift processes up to strategic

& tactical level in the organization

What Goes Away with Workflow

Results– Manual delegation of authority

validation– Duplicate invoice checking– GL coding validation– Manual data entry into AP

System– Invoice paper file cabinets– End User invoice approval

training– Touching 100% of invoices –

Zero Touch

Purchase Order Requestor

Attention Name or Department

Vendor Based

Invoice Amounts

Balance Due: $992.53

APPROVED INVOICE/AP REVIEW

AP System

FIRST LEVEL APPROVER

HIGHER LEVEL APPROVER

ELECTRONIC INTERFACE

Match Rule Exception Workflow

APReceiving

RequisitionerPurchasing

Invoice Data

PO and

Receipt of

Goods

Exceptions

ERP

Straight Through Processing

Summary• AP Workflow is moving from growth to

maturity stage

• Removing touchpoints is critical for ROI

• AP workflow is not just for non PO invoices

• Mobile approval is critical

Internet Internet

Saas vs Cloud

Software

Platform

Infrastructure

SaaS – business model Cloud – hosting option

SaaS

PaaS

IaaSCloud Provider

PDA / Smartphone

Home Office

Office

Mobile