Workflow & WBS: Develop Requirements-based Deliverables

Develop Requirements-based Workflows and Deliverables …

Build scope definition and solutions - Elicit, Capture, and

Collect Requirements, Rules, Deliverables, Resources.

Chuck Morrison, MBA, PMP, CPIM, WWISA

A working model using mission-driven measures in a team approach enables focus on effective solutions

Course Goals •  Create the Business Requirements Document to support Scope and

Support for Deliverables •  Use Structured Analysis to decompose deliverables into required

Deliverables, Functions, Rules, Resources, Effort, Costs •  Elicit, Capture, and Collect requirements needed to describe and support

scope of each deliverable •  Communicate with technical team using object-oriented analysis models •  Communicate with stakeholders using simplified object-oriented analysis

models to clarify requirements •  Identify key relationships and activities for tasks and timing based on risks

and issues derived from the project Work-breakdown-structure (WBS)

Target Audience Who should take this course? •  Subject Matter Experts (SMEs) •  Product Owners and Sponsors •  Business Process Managers •  Business Process Users •  Product, Project, Portfolio, and Program Managers •  Quality Assurance •  Business Analysts & Architects •  System & Software Developers

Course Prerequisites •  Some technical experience •  Ability to collaborate and listen •  Capability to capture and define business and

technical requirements •  Interest in business analysis and information

architecture •  Ability to collect and organize tasks, activities and

resources into diagrams and graphical models

Develop Requirements-based WBS, Workflows, and

Deliverables … Section 1 Goal … Build scope definition and solutions - Elicit, Capture, and Collect Requirements, Rules, Deliverables, Resources..

Welcome … to my Udemy Training course Hello, I'm Chuck Morrison My specialties are: Business Process Engineering, Software Systems Development, Cross-Functional Program and Change Management. My significant skills and accomplishments include ... My significant accomplishments also include …

What is Workflow (Process) Mapping and Work-breakdown-Structure (WBS)

•  A workflow model defines a repeatable pattern of sequenced operations used to transform input concepts or objects into intended output concepts or objects.

•  A work breakdown structure (WBS) is used to effectively decompose the project scope , to improve estimating, to better control the project execution execution and to more accurately verify project required deliverables ityity to product, portfolio, program, and project completion

What is Workflow (Process) Mapping and Work-breakdown-Structure (WBS)

•  A workflow model defines a repeatable pattern of sequenced operations used to transform input concepts or objects into intended output concepts or objects.

•  A work breakdown structure (WBS) is used to effectively decompose the project scope , to improve estimating, to better control the project execution execution and to more accurately verify project required deliverables traceability to product, portfolio, program, and project completion

•  Company’s Business Systems Delivery

•  Team Support Product & Services for Customers

•  Undocumented Processes & Procedure

•  Impact on Time or Resources or Security & Safety

•  What to Do … Next Steps …

Imagine …

Related Quotes •  Learn from yesterday, live for today, hope for

tomorrow. The important thing is not to stop questioning. – Albert Einstein

•  Continuous improvement is not about the things you do well — that’s work. Continuous improvement is about removing the things that get in the way of your work. The headaches, the things that slow you down, that’s what continuous improvement is all about. ~Bruce Hamilton

•  Perfection is not attainable, but if we chase perfection we can catch excellence. -Vince Lombardi

•  The first rule of any technology used in a business is that automation applied to an efficient operation will magnify the efficiency. The second is that automation applied to an inefficient operation will magnify the inefficiency. ~Bill Gates

•  What gets measured, gets managed. ~Peter Drucker

Why are Workflow (Process) Mappings and Work-breakdown-Structures (WBS) Needed? •  Why a Workflow (process) Mapping is Important

–  Five key considerations for workflow mapping –  Workflow Process Mapping as a Learning Tool –  Workflow Mapping Can Lead to Optimizing Efficiency

•  Why a Work Breakdown Structure (WBS) is Important –  Scope, Deliverables, Work Packages, Costs –  Schedule, Functionality, Responsibility

What’s This Course About? •  Learn skills and knowledge needed for

effective and development requirements-base workflows and deliverables

•  Support valuable solutions for business and IT organizations

•  Use Workflow Models to manage how a process works and use Work-breakdown-Structure (WBS) structure

What you get from this course? •  Create the Business Requirements Document to support Scope and

Support for Deliverables •  Use Structured Analysis to decompose deliverables into required

Deliverables, Functions, Rules, Resources, Effort, Costs •  Elicit, Capture, and Collect requirements needed to describe and support

scope of each deliverable •  Communicate with technical team using object-oriented analysis models •  Communicate with stakeholders using simplified object-oriented analysis

models to clarify requirements •  Identify key relationships and activities for tasks and timing based on risks

and issues derived from the project Work-breakdown-structure (WBS)

What are course requirements? •  Some technical experience desired. •  Ability to collaborate and listen for business wants and

needs •  Capability to capture and define business and technical

requirements •  Interest in the fields of business analysis and information

architecture •  Ability to collect and organize tasks, activities and resources

into diagrams and graphical models

Target Audience Who should take this course? •  Subject Matter Experts (SMEs) •  Product Owners and Sponsors •  Business Process Managers •  Business Process Users •  Product, Portfolio, Project, and

Program Managers •  Business Analysts & Architects •  Quality Assurance •  System & Software Developers

Overview of Requirements-based WBS, Workflows, and Deliverables

Section 2 Goals … •  Create Business Requirements Document to support Scope and

Support for Deliverables •  Use Structured Analysis to decompose deliverables into required

Deliverables, Functions, Rules, Resources, Effort, Costs •  Communicate with technical team using object-oriented analysis

models

Product, Portfolio, Program, Project, Scope, Deliverables, Workflow and WBS

Workflow (Process) Mapping

Systems, Processes, Organizations, and Workflows – Work, Knowledge and Information

Systems, Processes, Organizations, and Workflows – Work, Knowledge and Information

System-Architecture

Business Solutions Lifecycle

Business Solutions Lifecycle

Business Solutions Lifecycle

What is Workflow (Process) Mapping and Work-breakdown-Structure (WBS)

Workflow Model

What is Workflow (Process) Mapping and Work-breakdown-Structure (WBS)

Product/Project WBS Model

Role of Workflow Mapping in Scope Baseline, Deliverables and Scope Change Control

Role of WBS in Scope Baseline, Deliverables and Scope Change Control?

Product Project Scope Measures

Role of WBS in Scope Baseline, Deliverables and Scope Change Control?

WBS/Project Scope Baseline

Scope Baseline Creation Process

Role of WBS in Scope Baseline, Deliverables and Scope Change Control?

Workflow & WBS Change Process

Fundamentals – Functional Decomposition and Object Oriented Analysis for Workflows and WBS Mapping

Workflow Model Techniques

Fundamentals – Functional Decomposition and Object Oriented Analysis for Workflows and WBS Mapping

OO Workflow Model Notation

Fundamentals – Functional Decomposition and Object Oriented Analysis for Workflows and WBS Mapping

UML Model Notation Workflow Modeling Symbol Set

Project Requirements Impact on WBS

Requirements Traceability Matrix

Project Requirements Impact on Deliverables

Scope Key Components

Scope Planning

Knowledge Framework for Requirements-based Workflows, WBS, and Deliverables Modeling Development

Information Vector Knowledge Universe

Knowledge Framework for Requirements-based Workflows, WBS, and Deliverables Modeling Development

Formal Tacit Knowledge Organizational Functioning Locus Mode Action Interactions

Knowledge Framework for Requirements-based Workflows, WBS, and Deliverables Modeling Development

Locus of Information Work Information Flow

Knowledge Framework for Requirements-based Workflows, WBS, and Deliverables Modeling Development

Flow Synchronization Effects

What Are the Workflow and WBS Levels, ID, and Numbering

WBS Construction

What Is a Workflow and WBS Component and Type

Component Diagram

What Is a Workflow and WBS Work Package

Package Diagram

Difference Between Workflow and WBS Schedule

Linking Workflow & WBS with Costs

Workflow & WBS Costs

Linking Workflow and WBS with Resources

Resource Breakdown Structure

Section 3: Integrating Workflow and WBS with Communications, Risks,

Acquisitions, Human Resources, and Quality Goals:

•  Elicit, Capture, and Collect requirements needed to describe and support scope of each deliverable

•  Create the Business Requirements Document to support Scope and Support for Deliverables

•  Use Structured Analysis to decompose deliverables into required Deliverables, Functions, Rules, Resources, Effort, Costs

•  Communicate with technical team using object-oriented analysis models •  Communicate with stakeholders using simplified object-oriented analysis models to

clarify requirement •  Identify key relationships and activities for tasks and timing based on risks and issues

derived from the project Work-breakdown-structure (WBS)

Using Workflow & WBS in Communications

Using Workflow & WBS in Risk Management

Using Workflow & WBS in Procurement …

Role of Agile, Waterfall, PMO, and PMBOK …

Conclusion …

•  Section 4 – Develop Requirements-based WBS, Workflows, and Deliverables – Conclusion

Conclusion … Congratulations!! You’ve made it … You’ve Completed the Course Goals … •  Creation and maintenance of standards and methods •  Understand Confidentiality, Integrity, and Availability (CIA) concepts and relationships •  Overview key principles and objectives of CISSP domains •  Apply concepts of safety and security to portfolio, program, and project management •  Project Management consulting and mentoring on methodology, and dealing with security

and risk management •  Apply safety and security concepts to assets, SDLC security, Communications &

Networks security •  Understand apply concepts related to identity and access management •  Understand apply concepts related to security assessment and testing and security

operations •  Apply Personally Identifiable Information (PII), Payment Card Industry Data Security

Standard (DSS/PCI) concepts

Glossary For definitions of terms used in this course, please see

downloadable Glossary below …

For Further Reading … OO UML developed by “The 3 Amigos” Grady Booch, Ivar Jacobson and James Rumbaugh at Rational Software during 1994–95 with further development led by them through 1996 … Rational Software transferred to IBM … OO UML accepted by OMG & ISO Please see other References (attached) ...