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PRICING OUTYour
SCANNING PROJECT
A S t e p - by - S t e p G u i d eRecord Nations
WHERE TO BEGIN?Getting Organized
Deciding whether or not you want to scan is one thing, but figuring out the best way to do it–and how much it costs–might not be as easy. Our how-to guide for pricing out your scanning projects can help you to answer those very questions.
We’ll cover:
• How the scanning process works
• Steps for preparing documents for scanning
• How and where to store documents after they’re scanned
• What to do with documents once you finish scanning
PAPERLESS INDUSTRIES Benefit by Digital Documents
Top Industries for Scanning
Healthcare
Financial
HRLegal
Construction/Real Estate
Education
Government
WHAT TO SCAN?Types of Documents to Take Digital
Ideal Documents
for Scanning
Client Records Tax Returns & Financial Records
Employee Records
SCANNING’S ADVANTAGESBenefits Around Every Corner
Prepare yourself for future digital formats and systems
Boost your security
Collaborate with your teams and employees with ease
Improve your company workflow
Save valuable office space
Easily distribute and retrieve documents and information
HOW TO SCANWhich Strategy Suits You?
Scan it all:A catchall option for new and archived files — ensuring nothing gets missed
Scan on demand:Request scanning as you need it — avoiding the chaos of major transitions
Day - forward scanning:Pick a date in the future — from that point on, every new document is immediately scanned
HOW MUCH TO SCAN?How Many Documents Do You Have?
Document scanning is usually priced by the page. Typically there are two ways to estimate the number of records you have to scan:
By the Box
Standard Bankers Boxes(15.5”D x 12.5”W x 10.5”H):
2,000–2,500 sheets
Large File Boxes(24”D x 15”W x 10.5”H):
4,000–4,500 sheets
By Shelf Space
Avg. Sheets per inch:
150–200 pages
Avg. Shelf Space per Bankers Box(2,000—2,500 sheets):
10”–16”
PRICING YOUR PROJECTGetting Down to Business
The typical scanning job averages about 7—12 cents per page, but can still vary depending on a few factors, including:
Cost Factors to Consider
How much prep-work?Staples, pictures, and paper clips have to be separated
Double or single-sided?Double-sided papers means double the number of sheets per box
Lots of files to scan?More papers means lower price per page for most projects
Where do you want to scan?Scanning on-site is always an option —but also means your cost will increase
When do you want to scan?Time is money — the longer the scanning project takes, the more it costs
THE FINISHING TOUCHESWhere to Store Your Newly Scanned Files
Benefits ofDocument Management Systems (DMS)
Easily distribute work documents
Limit time for record retrieval
Secure information with useraccess restrictions
Simplify retention policy compliance
File indexing and OCR conversion
Benefits ofCloud Storage
Remotely access documents
Affordable subscription-basedservice
External backups
Ease of use
Storage scalability
NEED TO START A SCANNING PROJECT? LOOKING FOR MORE INFO?
C o m e V i s i t U s a t R e c o r d N a t i o n s
Get Started Today
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