1.

• Sending 101

for AFS Volunteers

2. Facilitators Alex Flood, Scholarship Coordinator Jen Peck, Director, Outbound Programs 3. Tips for the webinar

Please put phone on mute and make sure you are in a quiet place

Please make sure to have a pen and paper to jot down your questions. We will pause during the presentation to take questions.

Please call 800-876-2376 x5552 4. What will we cover

Introductions

AFS Basics

Walk through www.afsusa.org

AFS Sending Process

Review the many roles for sending volunteers

Review resources

• AFS Wiki

• Global Link

• Salesforce

5. Introductions

Name, Area

Share why you volunteer at AFS

What are some of the things you have done as a sending volunteer?

What would you like to learn today?

6. AFS Basics

AFS History and Mission

AFS Network, AFS-USA

The Benefits of Exchange

Programs

Requirements

Key Pages onwww.afsusa.org

7.

• WWI, 1914:The American Ambulance Service organized the American Field

• Service to transport wounded French soldiers.

• WWII, 1939:The American Field Service reactivated the ambulance corps in

• France, Italy, North Africa, and the Middle East.

After WWII, 1946:The AFS drivers pledged to sustain the tradition of

international service. AFS International Scholarships created.

• 1947,52 students from 10 countries involved in WWII participate in the

• first exchange.

• Stephen Galatti,

• Director General & President

• 1917,A. Piatt Andrew

• and Stephan Galatti, Paris Headquarters

8.

AFS-USA works toward a

more just and peaceful

world by providing

international and

intercultural learning

experiences to individuals,

families, schools and

communities through a

global volunteer partnership.

9.

More than 50 partners

13,000 participants each year worldwide

40,000volunteers & over 500 staff worldwide

380,000 Program Returnees

10. Today, AFS is one of the worlds largest community-based volunteer organizations and the largest secondary student exchange organization in the U.S. Each year, AFS-USA sends 1200 U.S. students to over 40 countries on year, semester and summer programs.AFS-USA hosts more than 2,500 international students and teachers from over 50 countries each year. 11. Why become an AFSer?

Learn about culture, first-hand!

Gain a new perspective

Stand out on college applications

Learn a new language

You will have the adventure of a lifetime!

You will make friends from around the world

12. AFS offers . . .

60+ years of history and is the largest exchange organization

The widest selection of programs

A supportive network of volunteers to help you in the US, and while you are abroad

Orientations throughout process

13. Study Abroad with AFS Latin America Argentina Brazil Chile Costa Rica Ecuador Honduras Panama Paraguay PeruEurope Austria Belgium Czech Rep.Denmark Finland France Europe GermanyHungaryIcelandItaly NetherlandsNorwayPortugalRussiaSpainSwedenSwitzerlandTurkey Africa Egypt Ghana South Africa Asia/Pacific Australia China India Japan New Zealand Thailand 14. Program Choice

• Year

• Complete immersion

• About 10 months

• Become fluent

• Semester

• Works for busy students

• About 6 months

• Learn a language

• Summer

• 4-8 weeks

• Options: Homestay, language study, community service

• GAP Year

• Year, semester and summer

• For high school grads

• Academic or community service programs

15. AFS Requirements

Language Very few programs have requirements

Good health physically, mentally and emotionally to ensure the safety of participants, and a positive experience

Opento new experiences and ready for new challenges

Age15-18 for high school programs, 18 and older for Gap-year programs GPA2.8 16. www.afsusa.org

Sending Landing Page

How to Apply

Country Page

Available Programs

Parents

Scholarships

Blog/Facebook

Posting events

17.

The Sending Process

18.

Pre-Recruitment DISCOVER

RecruitmentINFORMATION

ConversionAPPLICATION

RetentionPREPARATION

19.

• School Presentations

• afsusa.org

• online directory

• Volunteers

• Returnees

• Teachers

• Online Info Session

• Catalog

• emails and phone calls from AFS volunteers

• Local events

• afsusa.org

• afsblog.org

• Ask an AFSer

DISCOVER INFORMATION 20.

• Submit preliminary application, $75

• www.afsusa.org/apply

• Work with volunteers to complete application

• Apply for AFS Global Leaders Scholarship

• Submit online application through AFS Account

• • - $900 deposit,

• • - Medical form, Academic form, etc.

• In-person interview with local volunteer

• Acceptance process: 2 weeks 4 months

• • - First by AFS-USA

• • - Then by partner country

APPLICATION 21. PREPARATION

• InvoicePayment due 60 days prior to departure.

• Host FamilyReceived atanypoint between acceptance and 2 weeks prior to departure.

• Visa/Travel docs1-3 months prior to departure, participants receive instructions

• Orientationlocal Pre-Departure Orientation, online Culture Trek orientation.

• Pack , say good-byes, board the plane

• DepartureGateway city orientation, depart for host country

22. Volunteer engagement is central to the delivery of AFS sending programs. 23. Sending Volunteers . . .

• Identifypotential AFSers through local recruitment efforts.

• Actas a local contact for schools and educators.

• Encourageleads to submit preliminary application to begin the process.

• Nurtureand students and parents through the application and acceptance process.

• Providequality interviews and PDOs.

• Supportnatural parents while students are abroad.

• WelcomeReturnees home.

24. AFS Wiki

Sending Memo, Monthly Calls

Training

How To Section

• School Presentations

• Turning Leads Into Pre-apps

• Information Event

• New Applicants

• Interviews

• Order Materials

25. Salesforce

Email[email_address]to request login.

Login to see leads in your area.

Search by zip, high school, state.

Use this to send emails, contact parents, invite students to events, make phone calls, etc.

Encourage students and parents to attend Online Info Sessions.

Once students submit a preliminary application , their record moves to Global Link.

26. Global Link

Retrieve applicants in your area.

Review the Online Application and Account.

Use the Application Checklist

Encourage students and parents to attend the AFS Path.

Be sure to access the Global Link tutorials on AFS Wiki.

27. Thank you for being an AFS Volunteer!