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A quick walkthrough our world class Visitor Management solution
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WHOSON
LOCATION
Incredible Visitor Management Software
Online, Secure, Trusted
Amazing Add-onsContractor Management . Staff Management . Induction Management . ID Card Management . Evacuation Management.
WHATIS
WHOSONLOCATION
An online, web-based visitor management solution with amazing tools to help organisations manage people coming into and out of their operations, anywhere in the world.
WHATQUESTIONS
• Who is allowed onsite?
• Which sites are they allowed on?
• Are they approved to be onsite?
• Can security or reception validate their approval?
• Can we capture data about why they are onsite?
• Can we find a single solution to manage the above for visitors, contractors, and staff?
• Can we determine how many people are on-site in real-time,
in an emergency.
DOES IT ANSWER
WHOOrganisations wanting to:
• Manage visitor traffic• Adopt robust controls around who is allowed onsite• Protect assets and people• Manage contractors and their access rights• Improve the safety of employees in an emergency
• Streamline staff, contractor, and visitor inductions• Gain insights into how long people are onsite for
• improve security and Save money
NEEDS IT?
WHATARE THE
amazing
TOOLS?There are 6 primary tools....
1 system; 6 great tools – all accessible from your web browser.
Visitor Management Contractor Management Staff Management
Induction Management ID Card Management Evacuation Management
VISITORMANAGEMENT
Reception Management . Staff Lookup . Reporting . Pre-Registration . Key and Card Management . Car Park Management . Label Printing
Reception Management
Easy to Use Interface, real-time occupant counts. Lookup staff directory. Lookup approved contractors. Access visitor reports.
Visitor Kiosk
Visitors self-check in and out. Standard Keyboard and Mouse mode. Touch screen mode. Kiosk look and feel can be personalized.
Pre-Register Visitors
Employees and Reception teams can pre-register visitors anytime, for any location. Pre-register a visitor to visit yourself or your colleague or manager.
Individuals
Groups Due Today Due Tomorrow Due This Week
23 45 231
Visitor Labels
Labels include your logo, Visitor Name, From, Date and Time, Host, Barcode for express check-out, Visitor Type (Visitor or Contractor). We support Dymo and Brother Label Printers.
Visitor re-writeable Cards
Visitors and Contractors can be issued re-writable PVC visitor badges. Cards are re-writable up to 500 times, saving money and resources..
CR 80 PVC CARDS
Visitor Arrival
Hosts of visitors are sent a visitor arrival notification via email and/or SMS – driving productivity through reception.
SMS Email
Notifications
ReportsINSIGHTS
Data
INFORMATIONValue through information....
Visitor ReportsVisitors Onsite Today
Visitors by From and To Date
Who is occupying our Visitor Car Park
Visitors by Location
Visitors by Host
Total time visitors onsite
Print Reports or Download as a csv file
CONTRACTOR
MANAGEMENT
Contractor Organisation Management . Contractor Employee Profile Management . Access Rights Management
Contractor Management
Manage Contractors, and their people, induction dates, access rights, and approvals to be on one or multiple sites. .
Contractor ReportsContractors Onsite Today
Contractors by From and To Date
Who is occupying our Visitor Car Park
Contractors by Location
Contractors by Host
Total time Contractors onsite
Print Reports or Download as a csv file
STAFF
MANAGEMENT
Staff Profile Management . Photos . Directory Information . Location Status . Induction Information . Presence Management
Staff Management
Manage Staff Profiles, track their location status, publish photo to staff directory, use the staff profile as an internal staff directory.
STAFF
BENEFITSStaff can pre-register visitors
Manage Staff Presence and their safety
Users can manage staff inductions
Staff can check into and out of the staff car park
Staff can be issued photo ID Cards
INDUCTION
MANAGEMENT
Create, Publish, and Share Online Induction Courses for Staff and/or Contractors’.
Induction Management
Create online Induction courses. Staff, visitors, and/or contractors complete the Induction programme from their own PC, before access to your organisation is granted.
Induction Questions
Build Induction questions. Select from multiple choice, Yes/No, True/False answer type.
Induction Status
The Induction status of any Staff member or Contractor is available, in real-time from their profile.
ID CARD
MANAGEMENT
Create ID Card Templates for Staff and Contractors . Assign Cardholders to a Template . Print ID Cards to your ID Card Printer or Have an ID Card Printing Bureau Print them.
ID Card Management
Create Card Templates. Print ID Cards yourself. Send ID Cards to a Printing Bureau for Printing.
ID Card Designs
Customize your Template to your organisation brand
ID Card
BENEFITSNo need for separate ID Card software
Multiple Templates controlled by Administration
ID Cards integrated into the Visitor and Staff
presence functions
Cardholders can check in and out of any location
using their ID Card
Evacuation
MANAGEMENT
Capture Real-time info on who is onsite . SMS Head Counts . Staff Occupancy Report . Contractor and Visitor Presence Report . Evacuation Buddy.
Real-Time
In an emergency situation quickly access real-time occupancy information for any location in your local, national, or global network.
Location Head Counts
New York Office London
Office
Mexico Office
Cape Town Operations 543
2389
78
879
Evacuation
In an evacuation event safety and floor wardens can receive employee, visitor, and contractors head counts for any location, anywhere in the world.
SMS Head Counts
OTHERAWESOME
TOOLSFeature-rich, with new tools being added regularly....
Key and Card Management• Manage and track the issuance of Keys and
Access Cards to staff, contractors, and/or visitors
Document Management• Upload files (images, docs, PDF, etc..) against
a staff profile, contractor organisation profile, and contractor employee profile.
• Online document storage.
POWERFUL ADD-ONS
Helpdesk
Online Support – 24 x 7. Users can access help guides, How to’s, and much more..
WHYWHOSONLOCATION
• VALUE: One system, multiple solutions• EASY TO USE: User friendly. Users live in a day.• EASY TO DEPLOY: No Software to Download• ACCESSIBLE: Access form any browser• SECURE: 2048-bit encryption. OWASP Compliant• SCALE: Manage multiple sites, anywhere in the world• TRUSTED: 1 million visitors processed in 2011• LOVED: By government, multi-national, corporate users• LOW COST: Ask us for a quote• FREE TRIAL: 30 Days• SUPPORT & TRAINING: Free Online anytime.
