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What‟s New in Alfresco Enterprise 3.3 Paul Hampton Director of Product Marketing Alfresco

What's new in alfresco enterprise 3 3

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Page 1: What's new in alfresco enterprise 3 3

What‟s New in Alfresco Enterprise 3.3

Paul HamptonDirector of Product Marketing

Alfresco

Page 2: What's new in alfresco enterprise 3 3

Enhancements in the Last Year

Records Mgmt & Compliance IMAP & Email Mgmt Forms & New Metadata

Greater Breadth in Share Support for Types and Aspects Portal Support & SSO

Extranet, Group & User Mgmt In-line Editing2

Page 3: What's new in alfresco enterprise 3 3

Focus of Alfresco 3.3

3

Integration

Web

Content

Management

Alfresco

Share

Page 4: What's new in alfresco enterprise 3 3

Web Content Management

● New Alfresco Web Editor

● New content management and

deployment options

● New Rendition API

4

Web

Content

Management

Page 5: What's new in alfresco enterprise 3 3

The Web Platform Vision

Alfresco Web

Producer

Alfresco Web

Editor

Alfresco Web

Preview

Alfresco Editorial

Repository

Dep

loym

en

t

Work Packages, Renditions

Alfresco Web Delivery

Runtime Repository

CMIS, REST

Web Application

5

Page 6: What's new in alfresco enterprise 3 3

Alfresco Web Editor

● New in-context editing of web based content

● Allow „non-technical‟ content authors to edit content

from the website

● JavaScript Framework – Can be extended

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Page 7: What's new in alfresco enterprise 3 3

Sample Web Application

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Body.html

Header.html

Nav.html

Greenenergy.jpg

Copyright.html

Alfresco Editorial

Repository

Web Browser

User can edit here... ... Or here

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Component Management

● Can edit

o Online

o Download / Offline

o Via CIFS (Network

Drive)8

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New – Inline Edit

Component

Editing

Alfresco Web Editor Framework

Edit from

selection list

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Edit Content

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Page 11: What's new in alfresco enterprise 3 3

● Allow for content

repurposing

● Automated content/format

conversion for different

delivery channels

● Can string conversion steps

for flexible content

manipulation

● Support for existing

Freemarker and XSLT

templates

Rendition API

Deployment and Formatting

11

● Used to publish content to

delivery servers

● Publish to Alfresco DM

runtime

● Maintains rich content

structures, relationships

● Configurable permissions

● Support dynamic content,

search and user developed

content

Transfer Service

Page 12: What's new in alfresco enterprise 3 3

Alfresco

Share

Alfresco Share

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● Move from Collaborative tool

to complete DM

● Repository wide access to

content (both Repository and

Share Sites)

● Multiple navigation options

● Comprehensive DM features

● Checkin, Checkout, Version

Control,

● Custom Types, Aspects and

Metadata

● Full Permission Management

Page 13: What's new in alfresco enterprise 3 3

Navigation

● Users can navigate by:

o Documents filters

o Repository folders

o Document categories

o Content tags

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Page 14: What's new in alfresco enterprise 3 3

Security

● Added the ability to

control permissions...

o Within the Repository

o AND Share Sites

● Provides a more

granular security model

for project files

● New simple interface

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Share

Repository

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Manage Permissions

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Permissions Screen

Page 17: What's new in alfresco enterprise 3 3

Turn Off Inheritance

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Select User

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Set Role

Page 20: What's new in alfresco enterprise 3 3

Collaboration Lists

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● Ability to track project

based lists

● List types can be

extended

● Can page, sort and filter

list content

● Examples:

o Project Task Lists

o Item Lists

o List of Event

o List of Locations

o Contact Lists

o Issue Log

Page 21: What's new in alfresco enterprise 3 3

Define New List

Page 22: What's new in alfresco enterprise 3 3

Create an Item

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List View

Multiple lists

per project

Page 24: What's new in alfresco enterprise 3 3

Rules and Actions

● New interface for

managing Rules and

Actions

● New Rule Library

o Manage Rules from one

location – update once

o Reuse Rules across multiple

spaces

● Error handling

● Set Execution Order

● Available for Share

Sites and Repository

● Used to automatically

perform actions on

content

o Transform

o Move

o Copy

o Notify

o Drive storage policies

o ...and many more24

Page 25: What's new in alfresco enterprise 3 3

Define Rule

Transform content

into PDF rendition...

When content is

created or added to

this folder

Page 26: What's new in alfresco enterprise 3 3

Rule Summary

Order of Rules can

be defined... Simply

drag to set order

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Page 27: What's new in alfresco enterprise 3 3

Linking an Existing Rule

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Linked Rule

Can see which

folders have rules

applied

Page 29: What's new in alfresco enterprise 3 3

Google Like Search

● Can use Google like

operators to search for

content

● Can combine search

criteria

o AND, OR, NOT

● Examples:

o Type –

type:document

o Property –

modified:today

o Date –

created:“2009-01-01”

o Text –

text:“alfresco faq”

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Page 30: What's new in alfresco enterprise 3 3

Example – name: plan

Page 31: What's new in alfresco enterprise 3 3

Example – modifier: phampton

Will return any

object – Blog posts,

Documents, Folders,

Forum posts, Wiki

pages, etc.

Page 32: What's new in alfresco enterprise 3 3

Example – name: plan AND

modifier: phampton

Page 33: What's new in alfresco enterprise 3 3

Theme Management

● New Admin function to

change theme

● Sample themes

o Default

o Green

o Yellow

o High Contrast

● Can add custom

themes

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Page 34: What's new in alfresco enterprise 3 3

Integration

Integration

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● Full CMIS 1.0 Specification

● Integration with Microsoft

Outlook

● Integration with IBM Social

Software

● Integration with Google Docs

(Tech Preview will be in

Enterprise 3.3g)

Page 35: What's new in alfresco enterprise 3 3

CMIS 1.0

● First implementation of CMIS 1.0 specification

● Includes:

o CMIS Query

o Access Control Lists (ACL‟s)

o Change Logs

o Renditions

o PLUS – Alfresco extension for Aspects (query, get and set)

● Available bindings – Web Services and REST

● CMIS test compatibility kit

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Page 36: What's new in alfresco enterprise 3 3

Microsoft Office Integration

● Extends SharePoint

protocol support

● Integrates with Outlook

2003/2007

● Creates “Meeting

Workspace” within

Share

● New Share site type

“Meeting Workspace”

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Enter SPP URL

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Alfresco Share

Page 38: What's new in alfresco enterprise 3 3

Enhanced Share Features

● Meeting attendees

synchronized with site

membership

● Can link to existing

meeting workspace

● New filters to show

meeting workspace

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Page 39: What's new in alfresco enterprise 3 3

Seamless Integration with IBM Lotus

● Easy integration for document, image and records management

● Works with Notes, Quickr, Connections, XPage and Websphere Portal

● Easy script-based portletand applet development

● Open to OS, DBMS, Language and Browser

● Domino and Java through Lotus services & CMIS

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Page 40: What's new in alfresco enterprise 3 3

Benefits for Lotus Users

● Leader in Open Source Enterprise Content Management

● Easy to use, zero-footprint software for Files, Mail,

Quickr and Connections – Just like a Shared Drive!

● Affordable control, access and discovery of enterprise

content

● Content Application Server with fast script and Java

development

● Low-cost, Open Source, Open Standards alternative to

SharePoint

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Publish to ECM

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Notes Integration

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Lotus Enterprise Explorer

(via CMIS)

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SharePoint Protocol Integration

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Records Management

“without the tears”

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Page 46: What's new in alfresco enterprise 3 3

Google Docs

● Ability to check out to

Google Docs

● Create a Google Docs

Document directly in Share

● Support for:

o Documents

o Presentations

o Spread Sheets

● Sync site users to Google

46

Technology Preview

Page 47: What's new in alfresco enterprise 3 3

Process

47

Page 48: What's new in alfresco enterprise 3 3

Summary

48

Integration

Web

Content

Management

Alfresco

Share

Alfresco Enterprise 3.3 Availability

Enterprise (FCS) – May 2010

Enterprise (GCS) – June 2010

Page 49: What's new in alfresco enterprise 3 3

Questions?

● Download 30 day trial

o http://bit.ly/EntTrial

● Follow me on Twitter

o PaulDHampton