Video Rental System

Hotspot Enta Video Rental

System

SYSTEM REQUIREMENTS SPECIFICATION (SRS)

Version 1.0

Produced for:

Hotspot Enta.

P.O BOX 404-00100,

Nairobi.

Produced by:

Stephen N. Muindi CS 282-2144/2010

James Mahindu CS 282-2123/2010

Executive Overview

The Hotspot Enta (HES) system will be a global Web-based marketplace bringing together private

individuals and small companies to buy and rent movies and video games. It will take advantage of the

Internet and World Wide Web to radically improve the way they buy and rent items.

The customer objectives for the HES are to:

Provide them with a huge selection of items (and sellers).

Enable them to easily search for, find, and buy the items they want.

Enable them to buy items that they could not ordinarily find or afford.

Enable them to help set (and thereby minimize) the price of the items they wish to buy (e.g., via

promotions).

Make buying more convenient by allowing them to buy items:

Anytime (i.e., 24 hours a day and 7 days a week).

Anywhere that the buyers have access to the Internet (e.g., at home, at work, and while

traveling).

Minimize risks associated with buying over the Internet.

The seller objectives for the HES are to:

Provide them with a huge customer base of potential buyers.

Enable them to easily target and personalize their marketing to appropriate potential buyers.

Enable them to sell items that they could not otherwise afford to sell (e.g., by minimizing their

overhead and transaction costs).

Enable them to determine the market price of their items and set their prices accordingly (e.g., via

auctions or direct sales).

Make selling more convenient by allowing them to sell items:

Anytime (i.e., 24 hours a day and 7 days a week).

Anywhere the sellers have access to the Internet (e.g., at home, at work, while traveling).

Minimize risks associated with selling over the Internet.

The HESC objectives for the HES are to:

Minimize the costs of providing a marketplace (e.g., capital costs, labor costs) compared to a

physical marketplace (e.g., a shopping mall) by maximizing automation and thus minimizing

labor and facilities costs.

Maximize income by maximizing the number of sellers (i.e., movie production houses) paying

marketplace fees.

INTRODUCTION

The video rental industry is an ever evolving industry that changes with the economy, evolution of culture

and technology ant to remain viable in the business, the clients must be willing to evolve. The aid of the

computer and a system that is fully computerized, user- friendly, time efficient and well organized, is

indeed very useful in realizing this quest.

BACKGROUND AND OVERVIEW

A growing video store business called “Hotspot Enta” is looking to expand its chain of stores and when

the business was started the client did not account for such rapid growth in the market place. As a result

the existing software will not scale of perform to the expectations of its business needs.

“Hotspot Enta” requires an online software system that will manage all aspects of rental, sales, customers

and inventory. They require that this information be stored in a central repository and can be updated, and

accessed from any of its stores.

When a new customer visits the system he should be able to watch movie trailers and their reviews and

ratings, search movies and browse through some categories. However, in order to rent a movie he has to

subscribe for a membership. The customer should be able to receive the movie by post. In addition, the

customer should be able to see his rental history and also receive an email newsletter from the system,

containing news about movies and new DVD releases.

STEPS

The above scenario is briefly shown in the following steps:

1. Customer subscribes for membership by providing personal information and credit/debit card

information.

2. Customer browses the product and can add a movie to be rented into a wish list.

3. The movie will receive the movie by post.

4. After watching, the customer can send it back.

5. After receiving it the system will send another movie from the wish list.

The following stakeholders are identified in our online rental system:

1. Customer-A person who subscribes for a membership in order to rent DVD.

2. Employee-Who here is Hotspot Enta, who offers the rental services.

3. DVD Store-Where the DVD is housed to be sold or rented.

4. Post Office-A post office that provides delivery services.

5. Financial Institutional-Bank or Credit card companies that provide financial services to customer

or DVD store.

6. Supplier-A wholesaler that supplies DVDs/cassettes to the DVD store.

Some of the problems that this customer currently has as a result of its existing software solution, apart

from the obvious that it hinders their plant to expand are;

1. No central repository where information can be accessed easily and quickly

2. Manually updating a central database on a weekly basis will tie up a resource for hours per

week at least.

3. The response times of the current software solution is at a critical poor level. Often customers

are left standing at the counter with a clerk while the clerk waits for the customer information

to appear on the screen.

Some of the tasks we will engage in during this project are as follows;

Become familiar with the current system.

Develop supplementary specifications.

Examine all function requirements.

Develop vision.

Bring forth stake-holder requests.

Structure.

Come up with new system.

AIMS AND OBJECTIVES

By implementing our system, the owner will have a competitive advantage over other video stores and a

greater overall productivity in terms of sale. Our proposed video rental system aims at achieving the

following:

1. Developing a new system better than the current system.

2. Manage to build-up a friendly environment to customers.

3. Enlarge the marketing of video rental to near-by towns.

4. To create a movie rental store whose goal is to exceed customer expectations.

The primary objective of this project is to address the common problems which a video rental system

experiences. The objectives include:

- Ensuring that the rental system is in the real time performance

- Increase the number of customer by 5% by the end of the year

RESOURCES

In order to achieve coming up with a new system we’ll need the following resources;

1) A Computer.

2) SQL Server for data storage.

3) Programming language like Visual Studio 2010 for developing the software.

CONSTRAINTS

The constraints define the boundaries of the work, which may include resources, budget and any

standards to be adhered to. The main challenges that would/might be experienced may include:

1. If the central repository crashes all data and information will be lost.

2. Access right is limited only to a few.

3. The storage memory for the database is limited.

FEATURES

There are various advantageous features of the online video rental system and some of them are given

below:

1. Account and invoicing management.

2. Inventory management.

3. Track transaction history and user profiles.

4. Facility to import old data.

5. Customize reports generation and printing facility.

6. Easily customizable system.

All these features will make it very simple to run the video store. The effective proceeding will increase

the chances of getting new business. The online rental system will provide the users a very unique

browsing experience. In just a single click the user can discover the recommended movies and the

reviews about the particular movie in seconds. The user is given various admin rights where he/she can

change the priority the movies to be delivered to him. Another advantageous feature is that the user can

make payment through their credit cards as well.

Functional specification

Functional specification is like documentation and it explains the expected features of the

proposed system. In addition this document further explain the sub functions of the system such

as customer registration, purchase movie, Sell a movie, Rent a movie, Return. Etc.

Functional requirements

Staffs must be able to create login account and register and also be enable to do add or edit

functions, and must be disabled for data delete function.

Here are the major functionalities according to the staff’s requirements.

1. Customer Registration

If a customer wants to be a member, the person should be able to register with some

details such as name, address, phone number etc.

2. Place an order

Make orders according the less stocks and place them to a supplier.

3. Purchase products

If supplier accepts the order, purchase the products

4. Allocate products

Allocate the products for sales separately and rental separately

5. Sales

After the allocation of the products sales could be done.

6. Rental

Member customers only lend the CDs

Summary Use Case Diagrams The following use case diagrams summarize the functional requirements for the HES:

Employee Summary Use Case Diagram

User Summary Use Case Diagram

Figure 1: Employee Summary Use Case Diagram

Employee

Accountant User

Liaison

Handles User

Inquiry

Sanctions User

Generates Financial Reports

Updates Fee

Schedule

Updates User

Restrictions User

Security Officer

HES Notifies Security Violation

To

Generates Security Reports

Updates Billing Cycle

Figure 2: User Summary Use Case Diagram

External Roles

This subsection describes and specifies external roles, the associated responsibilities, and all use

cases primarily driven by these externals.

Accountant

The subsection specifies the functional requirements primarily associated with accountants.

Definition

An accountant is the role played by a GPM employee who performs accounting functions using

the GPM.

Responsibilities

An accountant has the following responsibilities:

Set and maintain the billing cycle, fee schedule, and user restrictions.

Ensure that the GPM follows proper accounting procedures.

Report on the financial status of GPM.

Required Capabilities

An accountant needs the following required technical expertise, experience, and training to

effectively interact with the GPM:

Basic accounting skills

Use an accountant client computer to log onto and navigate the accountant user interface.

Use Case Diagram

Employee

Accountant

Generates

Financial

Reports

Updates

Fee

Schedule

Updates

User

Restrictions

Updates

Billing

Cycle

Figure 3: Accountant Use Case Diagram

Use Cases

Accountant Generates Financial Reports

Accountant Updates Billing Cycle

Accountant Updates Fee Schedule

Accountant Updates User Restrictions

Non Functional requirements

1. The system should be user friendly and attractive.

2. Interface should have content navigation buttons.

3. The process data System should provide high performance with in minimal time.

4. If the System needs any new requirements, the must be easier to maintain

REFERENCES

Systems similar to DRSMS are being used by most establishments in the DVD rental/sales

industry. One of our team members has had experience with Inventory Management, and all of

our team members have experience with software development for work and school. We will

draw on this experience to produce a system that is more user-friendly and intuitive than the

average software available to DVD rental stores.

Reference:

Version SDD, March 20, 2003: This document defines the rationale for the decisions made

during design of the system and lists all the functional and nonfunctional requirements given

by the client. System models of the system (scenarios use cases and object models) are listed

in detail.

Object-Oriented Software Engineering, Bruegge and Dutoit, Prentice Hall, 2000, page 318.

Amazon-www.amazon.com.

Daneizo lending management system.

REQUIREMENTS ANALYSIS

Introduction:

When we consider about software development projects, requirement analysis is a most

important part. In this part, one is able to collect information's together about current situations in

order to identify the drawbacks about the system. This requirement analysis should be correct,

testable and relevant to the company requirements. Moreover, it must be significant to system

designing part.

Requirements Gathering

In this part requirements can be collected in to the system boundary by contacting the users to

find out their requirements. In this part we’ve used different types of techniques such as

interviews, questionnaires, observation, etc... to gather information.

A. Questionnaires

Questionnaires are quick gather information from large amount of people in a certain period. It is

possible to do paper based document either electronic copy. In addition, it is very cost effective

method when compared with interviewing. Major advantages are most of the people are familiar

to questionnaires and they are very easy to analyze.

This questionnaire has been used to gather information.

Questionnaires Design

Hotspot Enta

1. 1.Role of person completing this form:

a. Manager (other company) b. Administrator c. Computer Programmer d. Customer

2. 2.When you contact a "Hotspot Enta" representative, is he/she courteous?

a. Yes b. No

3. 3.Are you satisfied with the way your problems or questions are handled?

a. Most Satisfied b. Satisfied c. Dissatisfied

4. 4.What’s your view about “Hotspot Enta " when compared to another video rental centre?

a. Excellent b. Very good c. Good d. Poor

5. How do you feel when you pay by using the membership card?

a. Most Satisfied b. Satisfied c. Ok d. Dissatisfied

6. 6. Who is the person in our organization you contact most frequently?

a. Company Owner b. Sales men c. Manager d. Others

7. 7. What’s your view about our payment system?

a. Excellent b. Very good c. Good d. Poor

8. 8. Comments (Please write us on the back of this form)

Sample Questionnaires Answer Sheet

Hotspot Enta

2. 1.Role of person completing this form:

a. Manager (other company)-16 b. Administrator-5 c. Computer Programmer-3 d. Customer-26

2. 2.When you contact a "Hotspot Enta" representative, is he/she courteous?

b. Yes-54 b. No-12

3. 3.Are you satisfied with the way your problems or questions are handled?

a. Most Satisfied-5 b. Satisfied-15 c. Dissatisfied-5 d.Ok-25

4. 4.What’s your view about “Hotspot Enta" when compared to another video rental centre?

a. Excellent-15 b. Very good-10 c. Good-20 d. Poor-5

5. How do you feel when you pay by using the membership card?

a. Most Satisfied-10 b. Satisfied-12 c. Ok-8 d. Dissatisfied-20

6. 6. Who is the person in our organization you contact most frequently?

a. Company Owner-6 b. Sales men-24 c. Manager-10 d. Others-10

7. 7. What’s your view about our payment system?

a. Excellent-5 b. Very good-5 c. Good-15 d. Poor-25

8. 8. Comments (Please write us on the back of this form)

B. Interviews

Interviews are one of the most common and powerful techniques to find out the requirements. This brings

to face-to-face contact with customers or staffs to discover their requirements. And interviews make a

higher response rate. Also, they make clear about doubts and make sure that key points perfectly

understood by repeating questions.

Appropriate People

1. Company Owner

2. Company manager

3. Payment Division manager

4. Stock division manager

5. Purchase division manager

6. Sales division manager

7. Lending manager

Interview with Company Owner:

Objectives:

1. Get the permission to analyze the system.

2. Identify the people who are participating in the system.

3. Study about the problems of the existing system.

4. His/her expectation about the new system.

Questions:

1. What are the major departments you have?

2. What are they doing?

3. What are the problems are you facing with/in the current system?

4. How should the proposed system be?

5. What are the facilities you want to include with/in the proposed system?

6. Do you have enough money for the new system?

Interview with Company manager

Objectives:

1. Study the problems with the existing system.

2. Study about manager work.

3. Study about what are the difficulties him/her facing in his/her work.

4. Who are the people involved with each departments.

Questions:

1. How do you find working with the current system?

2. What are the problems you are facing for the current system?

3. Are you satisfied with other staff work?

4. What are you expectations of the new system?

Interview with Payment Division manager

Objectives:

1. Know the problems with the existing payment system.

2. Study about his/her work.

3. Identify the difficulties with his/her work.

Questions:


2. What are the problems are you facing for the current system?

3. When more customers come to make the payment, can you manage?

4. How will your action if a customer is not made his payment?

5. How you handle your payment database?

Interview with Stock Division manager

Objectives:

1. Know the problems with the existing payment system.

2. Study about his/her work.

3. Identify the difficulties with his/her work.

Questions:


2. What are the problems are you facing for the Stock activities?

3. When more and more items come to the stock, how can you handle?

4. Do you like increase stock division people amount? What are the reasons?

5. How you handle your stock database?

Summarize of the interview

Interviewee: Company owner

Subject: Study of the company

Duration: Two hours

Mr. Kajua is the owner of the "Hotspot Enta" company. He likes to build the manual system to

the computerize system, because the company staff will get to work quickly and accurately. For

that, he is satisfied to have a centralized database. He is not satisfied to have an online

computerize system. In addition, he likes to have good quality software for the company sales,

inventory& rental activities.

Thanking interviewee.

.

Interviewee: Company Manager

Subject: Study of the complete system

Duration: Two hours

Mr. David is the company manager. He likes to work with a computerized system, because the

company staff will get to work quickly and accurately. In addition, he is unable to get the

information from the sub divisions. He is not satisfied to have an online computerize system.

Moreover, he likes to have good quality software for the company sales, inventory & rental

activities.


Interviewee: Payment division Manager

Subject: Details of the payment system

Duration: Two hours

Mr. Suresh is the manager of the payment division. He likes to work with a computerized

system, and a centralized database system, because he finds it difficult to work with the manual

system. In addition, he has to generate monthly reports quickly and accurately.


Interviewee: Stock Division manager

Subject: Details study of the stock activities

Duration: Two hours

Mr. Onyango is the manager of the stock division. He likes to work with a computerized system,

and a centralized database system. Moreover, he likes to increase the stock division employees.

In addition, he likes to have more shelves to keep the stock. Because he finds it difficult to keep

the items without damages and the staff have to spend more time to find out the place of the

items.


Common meeting with cashiers and salesmen;

Subject: details analysis of the system

Duration: One and a half hours

They would like to work with the computerize system, because they are unable to work quickly

and accurately. More reasons include:

1. They have to give a clear invoice bill to the customers.

2. They are unable to handle the return items quickly.

3. And most of the cashiers have an experience with computerize system.

4.

Thanking meeting.

C. The StayHome case study

This case study describes a company called StayHome, which rents out videos to its

members. The first branch of StayHome was established in 1982 in Seattle but the company

has now grown and has many branches throughout the United States.

Report Listing of Staff

Report Listing Videos

Member Registration Form

Page of Report Listing Members

Video Rental Form

StayHome Case Study –Database Planning

Define mission statement for the database project.

Defines the major aims of the database system.

Clarifies purpose of database and provides clearer path towards the efficient and effective

creation of the required database system.

Define mission objectives.

Each mission objective identifies a particular task that the database must support.

Additional information specifies, in general terms, the work to be done, the resources with

which to do it, and the money to pay for it all.

Mission Statement For StayHome Database System

Mission Objective For StayHome Database System

StayHome case study –System Definition

Define scope and boundary of database system and its major user views.

A user view represents requirements to be supported by a database system as defined by a

particular job role (such as Manager or Assistant) or business application area (such as © or

Education Limited video rentals Pearsonstock control).

Boundary for the StayHome Database System

User Views for StayHome Database System

StayHome Case Study – Requirements Collection and Analysis

Gather more details on user views to create users’ requirements specification, which

describes data to be held in database and how data is to be used.

Collect general requirements for the system to create – systems specification -

describes features to be included in new database system such as networking, shared

access, performance, and security requirements.

Decide how to manage project where database system has more than one user view.

There are three approaches to dealing

With multiple user views, namely:

I. Centralized approach

II. View integration approach

Technology

Video Rental System