Using Search to Unlock the Value of Your Content

Mike OryszakNovember 2-3, 2016

Raleigh, NC

MIKE ORYSZAKSenior Solution ArchitectMORYSZAK@BANDRSOLUTIONS.COMMIKEORYSZAK.COM@next_connect

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Session Overview • Search Basics• Understanding Queries• Showing Dynamic Content• Closeout and Final Questions

Target Audience:Site Administrators and Power Users looking to maximize the effectiveness of their site.

USING SEARCH TO UNLOCK THE VALUE OF YOUR CONTENT

Search Basics

Search BasicsContent Classification

• ContentClass Overview– Not all content is the same– ContentClass property helps

to segment content by its fundamental type

• Examples:– SPSPeople – User Profiles– STS_Site – Site Collection– STS_Web – Site/Web– STS_list_[doccumentlibrary] * – List– STS_listitem_[documentlibrary] * – List

Item

• * Note name in brackets can be replaced with template name

Search BasicsManaged Properties

• Can be used to query against a specific attribute

• Examples:– Author– CreatedBy– LastModifiedTime– FirstName

USING SEARCH TO UNLOCK THE VALUE OF YOUR CONTENT

Understanding Queries

Understanding Queries• Query Formatting

– Limit – 255 characters– Content Classes - ContentClass:Value– Managed Properties - Property:Value– Logical Operators - AND, OR, NOT, +, -– Relational Operators - <, >, <=, >=, <>– Filename – filename:”name”– File Type – filetype:value– Location – path:”url”

Sample Queries

ContentClass:STS_Site• Uses the content classes specification to return all of the Site

Collections

Department:”IT”• Would return all of the people with a value of IT in the Department

user profile property

Filetype:PDF• Would return all PDF documents

Understanding Queries

ContentType:”Check Request” AND RequestStatus:”Completed”• Returns results for items with a ContentType set to “Check Request” and a RequestStatus

of “Completed”

contentclass:sts_listitem_announcements AND author:“Jane Doe" • Would return all announcements authored by Jane Doe

ContentType:”Enrollment Form” AND Write>”1/1/2016” AND Filetype:PDF• Would return all content classified as an Enrollment form, added or modified after

6/1/2012, and of the filetype PDF.

USING SEARCH TO UNLOCK THE VALUE OF YOUR CONTENT

Showing Dynamic Content

Available Web PartsStrong emphasis on using Search to power large,

dynamic sites that can display content beyond the site collection

Web Part CategoriesContent RollupSearch-Driven ContentSearch

Content Rollups• Content Search Web Part introduced with

2013– Uses Search to return results– Provides interface for configuring and testing

your query– Provides configuration for 3 views; List, List with

Paging, or Slideshow– Provides configuration for property mapping

(identification)

Search-Driven Content Web Parts• These are extensions of

the Content Search web part, providing an initial query to work from

• Extensively use Result Sources

• Web Parts include:– Recommended Items– Recently Changed Items– Popular Items– Pictures– Pages– Items Matching Tag– Videos– Web Pages– Wiki Pages

Search• Contains traditional search related web parts

– Find by Document ID– Refinement– Search Box– Search Navigation– Search Results– Taxonomy Refinement Panel

Demonstration

Time for the real

fun!

USING SEARCH TO UNLOCK THE VALUE OF YOUR CONTENT

Closeout and Final Questions

Questions?

Resources• Keyword Query Syntax Reference

– http://technet.microsoft.com/en-us/subscriptions/index/ee558911(v=office.14).aspx

• Property Restriction Keyword Queries– http://technet.microsoft.com/en-us/subscriptions/ff394509.aspx

• My Search Blog Posts– http://mikeoryszak.com/tag/search/

Next Steps

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Stop by our booth with any additional questions or follow on conversations!

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