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Driving Innovation Technology Strategy Board Competition Briefing -Metadata Production Tools (Mainstream & Fast Track rounds) -Collaboration across digital industries 2 -Collaboration across digital industries 2 Alex Chahian Competitions Team London, 24 th March 2011

TSB Metadata CADI2 Briefing 24_march_v2

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TSB Competition Briefing from Partnering for Innovation event at BAFTA 24th March 2011

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Page 1: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Technology Strategy BoardCompetition Briefing

-Metadata Production Tools(Mainstream & Fast Track rounds)

-Collaboration across digital industries 2-Collaboration across digital industries 2

Alex Chahian

Competitions Team

London, 24th March 2011

Page 2: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Health and Safety

Page 3: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Agenda09:30 – Arrival

10:00 – Introduction

Technology Strategy Board

10:15 – Application Criteria

Costs, Finances and Grant allocations

Je-S

IT & The Way Forward

All presentations will be available at: https://ktn.innovateuk.org/web/competitions-faqs/document-library

IT & The Way Forward

11:00 – Q&A (Process & Finance)

**** 11:30 – Coffee Break ****

11:45 – Metadata Production Tools

Competition Scope

12:05 – Collaborating Across Digital Industries 2

Competition Scope

12:30 – Q&A (Scope)

**** 13:00 – FINISH ****

Page 4: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

You should, with confidence and knowledge, be able to:

• Understand the scope and objectives of the competition

• Understand the competition process and criteria

By the end of the briefing

• Understand the competition process and criteria

• Understand the application requirements

• Be clear on the timelines & deadlines

Page 5: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Technology Strategy Board

Page 6: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Our vision...

for the UK to be a global leader in innovation and a

magnet for innovative businesses, where

technology is applied rapidly, effectively, and technology is applied rapidly, effectively, and

sustainably, to create wealth and

enhance quality of life.

Partnership is key

Page 7: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

A national body supporting business innovation...

for business benefit

The Technology Strategy Board is…

for business benefit

for economic growth

for quality of life

Page 8: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Who we are as an organisation…

• An arm’s length executive body guided by business-led Governing

Board

• Sponsored by the Department for Business, Innovation and Skills

(BIS)(BIS)

• We work across government departments and often in

partnership with the research councils

• Focused on business innovation and the application of

technology

• Staff of around 120 based in Swindon

Page 9: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Our

strategy

www.innovateuk.org/ourstrategy/connectandcatalyse

Page 10: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

What are we funding?

• Over a 1000 Business-focused R&D Consortia

• Most are Business led

• 3000 business partnerships

• 826 academic partnerships – 98 HEIs• 826 academic partnerships – 98 HEIs

• Over £900m invested/committed – of total £ 1,200m

Page 11: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

[email protected]

Competition Helpline: 0300 321 4357

www.innovateuk.orgwww.innovateuk.org

_connect Network: https://ktn.innovateuk.org

Page 12: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Application Process

Page 13: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

TSB Strategic Criteria

• Does the UK have the capability?

� Significant research capability/capacity to exploit opportunities.

• Is the idea “ready”?

� Clear opportunity to which this is a timely response.

� Speed progress towards more sustainable economic growth.� Speed progress towards more sustainable economic growth.

• Is there a large market opportunity?

� What is the size of the global market opportunity?

� Will it create added value in the UK, taking into account the global

market potential?

• Can the Technology Strategy Board make a difference?

� Can we add value?

� Will our investment promote sustainability and quality of life?

Page 14: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

The “Ideal Project”

• A clear commercial opportunity to open up or exploit a

significant growth market.

• A technical challenge that requires the creation of an

industrially driven consortium and innovative and risky

research and development to solve.research and development to solve.

• A realistic project with deliverables and applications that are

innovative, commercially exploitable and of wider benefit.

• A demonstrable need for support.

Page 15: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Technology Demo

System Dev.

System Qual.

Prod. Prototype

Commercialisation

Types of Project

BAS APP EXP

Market readiness

Research

Councils

Commercial Investment

Venture Capital

TSB and its co-funders funding

Blue sky

Feasibility

Technology Demo

Technology Development

Page 16: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Application Structure

The Application is broken down into 4 marked sections:

Gateway: Scope

• Does the project fit the competition

Section One: Business Proposition

• What is the business proposition • Does the project fit the competition

call?

• What is the business proposition

that the applicants are trying to

address and exploit?

Section Two: Project & Partners

Details :

• What will the project entail?

• Who are the project participants and

what are their credentials?

Section Three: Value Add

• Is the project value for money?

• Why should the Technology Strategy

Board invest?

Page 17: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Abstract of proposed project

• This part of the application is not marked

Page 18: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Scope Gateway

Key Points:

• “must align”

• “clear majority of the

projects objectives and

activities”activities”

Don’t write yourself

out of scope...!

Page 19: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Section 1:

The Business PropositionQuestion 1 What is the business opportunity that this project

addresses?

Question 2 What is the size of the market opportunity that this

All questions are equally weighted (10 marks per question)

Question 2 What is the size of the market opportunity that this

project might open up?

Question 3 How will the results of the project be exploited and

disseminated?

Question 4 What economic, social and environmental benefits

are the project expected to deliver to those inside and

outside of the consortium and over what timescale?

Page 20: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

• Have you identified a viable business opportunity?

• Is it clear you understand the dynamics of the market?

Business Proposition – Key points

Question 1 What is the business opportunity that this project addresses?

Question 2 What is the size of the market opportunity that this project might open

up?

• Is it clear you understand the dynamics of the market?

• Has the “size of the market” been quantified and where possible,

has evidence been given?

• Is the business need and market realistic and addressable by the

project?

“If no-one in the consortium knows the market, you

haven’t got the right consortium!”

Page 21: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

• Is it clear how your consortium plans to exploit the results?

Business Proposition – Key pointsQuestion 3 How will the results of the project be exploited and disseminated?

Question 4 What economic, social and environmental benefits are the project

expected to deliver to those inside and outside of the consortium and

over what timescale?

• Is it clear how your consortium will benefit from the project?

• Have you quantified the value of the output and how it will be

disseminated?

• Who else will benefit from the project and how?

• Will there be any social or environmental impacts? If these are

negative how will they be mitigated?

• Sustainability implications?

Page 22: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Section 2:

The Project DetailsQuestion 5 What technical approach will be adopted and how will

the project be managed?

Question 6 What is innovative about the project?

All questions are equally weighted (10 marks per question)

Question 6 What is innovative about the project?

Question 7 What are the risks (technical, commercial and

environmental) to project success? What is the

project’s risk management strategy?

Question 8 Does the consortium have the right skills and

experience and access to facilities to deliver the

intended benefits?

Page 23: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

• Have you described the main technical objectives, methodology

and the project plan?

Project Details – Key pointsQuestion 5 What technical approach will be adopted and how will the project be

managed?

Question 6 What is innovative about the project?

• Have you explained how the project will result in substantial and

lasting changes?

• Does the project present both commercial and scientific

innovations?

• Have you provided evidence such as patent search of this

innovation?

The UK Intellectual Property Office says 80% of published patents are lapsed and

estimates that 30% of European R&D expenditure is wasted!

Page 24: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

• Have you identified the risks for your project; technical,

commercial, managerial, environmental and others?

Project Details – Key points

Question 7 What are the risks (technical, commercial and environmental) to project

success? What is the project’s risk management strategy?

• Have you outlined how the risks will be managed and mitigated?

Page 25: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

• Why are you the consortia best placed to do this project?

• Have you adequately demonstrated your consortia’s proven track

Project Details – Key points

Question 8 Does the consortium have the right skills and experience and access to

facilities to deliver the intended benefits?

• Have you adequately demonstrated your consortia’s proven track

record?

• Have you successfully completed other innovative R&D projects?

• Do you have the ability within the consortia to develop and exploit?

Page 26: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Section 3:

Funding and Added ValueQuestion 9 What is the financial commitment required for

the project?

All questions are equally weighted (10 marks per question)

the project?

Question 10 How does the financial support from the

Technology Strategy Board and its funding

partners add value?

Page 27: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

• Do not simply write out the finance table!

• Have you explained the funding model & cost break down for the project?

Funding – Key points

Question 9 What is the financial commitment required for the project?

• Is the budget realistic and appropriate? – underestimating cost is as bad as overestimating costs

• Have you explained and justified any significant costs e.g subcontracting or travel?

• Have you articulated and quantified the amount of investment required to deliver the project?

Page 28: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

• Will the TSB investment increase the amount of Research and

Development undertaken in the UK?

• Have you explained and justified why you are not fully funding the

Funding – Key points

Question 10 How does the financial support from the Technology Strategy Board and

its funding partners add value?

• Have you explained and justified why you are not fully funding the

project yourselves?

• Have you explained how the project would be undertaken

differently with TSB investment?

• What are the implications of the TSB funding? What does it mean

to the project, idea and exploitation?

Page 29: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Appendices (None for EOI)Appendix Guidance

Appendix A

Maximum length:

Up to 5 sides of A4

This should be used to provide additional information to address

Section 1 of the application form: The Business Proposition. The

applicant may wish to include graphics describing the nature of the

problem, market dynamics and/or exploitation plans.

Appendix B

Maximum length:

Up to 5 sides of A4 (7 sides of A4

for Science to Business

This should be used to provide supporting information to address

Section 2 of the application form: The Project Details. For example,

a Gantt chart, risk analysis table, project management structure

and/or details of evidence for innovation.

Science to Business applications, are allowed an additional 2 A4

• These should be used to add justification, graphs, pictures etc to support

your application

• They are not a continuation of the application form

• Do not use web references

for Science to Business

Applications)

Science to Business applications, are allowed an additional 2 A4

sides for additional assessment information such as the Pathways to

Impact.

Appendix C

Maximum length:

Half a side of A4 for each partner

and subcontractor

This should be used to provide details of the specific expertise and

track record of each consortium partner and each subcontractor to

address Question 8 of the application form. Academic collaborators

may wish to refer to their research standing.

Page 30: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

All applications are assessed by

independent reviewers drawn

from industry and academia

Application Assessment

What do they look for?What do they look for?

• Clear and concise answers

• The right amount of information –

don’t give too much detail or make

assumptions

• Quantification and justification

• That you’re the right people with the

right bright idea and the means to

exploit its potential

Page 31: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Top Tips

• Answer the question fully and use all the space available

• Number your sections & questions

• Check your application for quality of presentation – make the best

impression on the assessors

• Use capitals when correct to do so but not to draw attention to your • Use capitals when correct to do so but not to draw attention to your

case – reviewers do not like it

• Quantified means put some numbers in

• Avoid clichés – “Holy Grail” or “Market is massive”

• Don’t leave your submission until the deadline

• Please refer to the Guidance for Applicants

Page 32: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Key Dates – Metadata Mainstream

Timeline Summary

Competition opens 14th

March

Optional Expression of Interest review period 14th

March to Noon 14th

April

Optional Briefing 24th

March

Final date for Registration Noon 14th April

Submission of Expression of Interest Applications Deadline: Noon 21st

April

Decision provided by Technology Strategy Board End of business 6th

May

Stage 2 opens (for invited applications) 9th May

Feedback to applicants End of business 9th

May

Optional Finance Form review period 9th

May to Noon 9th

June

Submission of the Application – including Je-S submission,

finance forms & appendices

Deadline: Noon 16th June

Decision to applicants End of business 22nd

July

New Projects Workshop Date and location to be confirmed

Page 33: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Key Dates – Metadata Fast Track Timeline Summary – Round One

Competition opens 14th

March

Optional Briefing 24th

March

Final date for Registration Noon 14th

April

Optional Finance review 14th

March to 14th

April

Submission of the Application – including Je-S submission,

finance forms & appendices

Deadline: Noon 21st

April

finance forms & appendices

Decision provided by Technology Strategy Board End of business 25th

May

Feedback to Applicants End of business 8th

June

Timeline Summary – Round Two

Competition opens 13th

June

Final date for Registration Noon 14th

July

Optional Finance review 13th

June to 14th

July

Submission of the Application – including Je-S submission,

finance forms & appendices

Deadline: Noon 21st

July

Decision provided by Technology Strategy Board End of business 24th

August

Feedback to Applicants End of business 7th

September

Page 34: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Key Dates – CADI2Timeline Summary

Competition opens 14th

March

Optional Expression of Interest review period 14th

March to Noon 13th

April

Optional Briefing 24th

March

Final date for Registration 13th

April

Submission of Expression of Interest Applications Deadline: Noon 20th

April

Decision provided by Technology Strategy Board End of business 13th

May

Full Stage Workshop (successful applicants from the

Expression of Interest only)

24-25 May

Stage 2 opens (for invited applications) 27th

May

Feedback to successful applicants 27th

May

Optional Finance Form review period 27th

May to Noon 27th

June

Submission of the Application – including Je-S submission,

finance forms & appendices

Deadline: Noon 6th

July

Decision to applicants End of business 5th

August

Feedback to Applicants provided End of business 19th

August

New Projects Workshop Date and location to be confirmed

Page 35: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Collaboration & Funding

Clare Lindsay

Competitions Manager

Page 36: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Funding Criteria (Collaborative R&D)

• Collaborative... business-led

• Typically in the category of Applied Research (attracting 50% public funding

for eligible project costs)

• Consortium members (within overall project funding levels)

• Industrial up to 50%

• Industrial (SME) up to 60%

• Academic 100% (of 80% FEC)

Page 37: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

What is Collaboration?

• For two partners - one must undertake at least 30% of the

work (in terms of eligible cost).

• For more than two partners - any one partner cannot carry • For more than two partners - any one partner cannot carry

out more than 70% of the work (in terms of eligible costs).

Page 38: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

What does this mean for the grant?

The share of the grant can be determined by agreement between the partners

subject to the following criteria:-

• The project must be business led, i.e. the lead partner must be a

business/industry partner.

• Each industry partner must receive at least 10% grant against their costs.

• Different maximum funding levels apply for consortium partners

dependent on their size & type:• Different maximum funding levels for SMEs vs. large organisations

• An HEI may receive up to 100% of its costs (based on 80% Full Economic

Costs.)

• The project can not request more grant than the total maximum funding

indicated

• 50% (collaborative R&D, assuming Applied Research)

Page 39: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Finances

Page 40: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

1. Overhead rates –

• too high, containing ineligible items such as sales and

marketing expenses, audit costs, etc.

• not justified – if not using the overhead calculator, you

must explain how its been calculated

Top 3 Financial Issues

must explain how its been calculated

2. Academic 20% - the difference between FEC and the Grant

available total generated by Je-S is not a contribution from the

academic partner.

3. Software licences supplied by/from project partners or

collaborators within the project should be priced at the actual

cost of supplying the software and not at the normal or even

discounted commercial licence rate.

Page 41: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

To reiterate: Total Funding Limits

• Up to 75% for Basic Research projects

• Up to 50% for Applied Research projects

• Up to 25% for Experimental development projects

• Business to Business projects(50%, 50%, 25%)• Business to Business projects(50%, 50%, 25%)

• Projects can span more than one type, calculate the grant on a work package by work package basis.

Page 42: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Eligible Costs (Industry Partners)

• Labour Costs

• Overheads

• Materials

• New Capital Equipment

• Existing Capital Equipment Depreciation• Existing Capital Equipment Depreciation

• Sub-Contracts

• Travel & Subsistence

• Other Costs

– Other eligible direct costs not included in the above headings,

• cash transfers

• Contributions in Kind

– IP filing costs up to £5,000 (SME only)

Page 43: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Industrial Finance Form (not required for R&D EoI Stage)

Page 44: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Labour Costs

Page 45: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

EligibleBoard & senior management – where they

are not productive / fee earning and are

not included as individuals in the direct

Labour costs

Admin and support staff – where not

IneligibleProduction or service delivery costs – any

costs associated with the way in which the

company makes its money. This would

include all items used to calculate gross

margin and cost of sale.

“Any indirect cost related to the general management and administration of the

company necessary for the company to perform the project”

Overheads

Admin and support staff – where not

included in direct labour costs

Recruitment costs

General supplies and IT – not linked to

production or service delivery

Corporate fees and expenses – auditing, IPR

maintenance, insurance, photocopying

Site expenses – building rental, taxes,

security and cleaning

Utilities – careful not to include production

equipment energy or supply costs

margin and cost of sale.

Marketing and Sales Costs – these again count

in the cost of sales

Non-bookable R&D time – non productive

time or non-chargeable time of technical

or support personnel

Entertainment and Hospitality

New IP protection costs

Any headings that are being charged for

directly within the project – such as

training, T&S

Page 46: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Overheads Calculation

Option 1 – Use the calculator

provided on the finance form

Option 2* – provide an

equivalently detailed

explanation and breakdown

of your own methodology

Page 47: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Material Costs

Page 48: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Capital Equipment Costs

Page 49: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Sub-Contract Costs

Page 50: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Travel & Subsistence Costs

Page 51: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Other Costs

Page 52: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

WBBA Costs

Page 53: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Project Management

• It is up to the consortium to develop and implement a sound

project management system

• Implications of project management

– Ensure that you have identified a suitably experienced

individual to act as Project Managerindividual to act as Project Manager

– Ensure that you have provided them with sufficient time to

carry out the role, for example:

A typical 3 year £1m project with 5 partners will need an experienced Project

Manager with 50% Full Time Equivalent (FTE) available to run the project. (~350 days)

– Include this resource in the labour costs of the lead partner

Page 54: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

• Cash transfers between participants are eligible, but they

should not increase the size of the project.

• The donating partner shows a positive value in “Other” cost

on their finance form.

Cash Transfers

on their finance form.

• The receiving partner shows an equal negative value in

“Other” cost on their finance form.

Page 55: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Ineligible Project Costs

• Input or Output VAT

• Interest charges, bad debts, profits, advertising, entertainment

• Hire purchase interest and associated service charges

• Profit earned by a subsidiary or by an associate undertaking work sub-

contracted out under the projectcontracted out under the project

• Inflation and contingency allowances expressed as an overall arbitrary

percentage

• The value of existing assets such as IPR, data, software and other

exploitable assets that are contributed to the project by any collaborator

• Project Audit Fees

Page 56: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Grant Claims & Payments

• All grants are claimable quarterly in arrears

• Claims can only be made for costs incurred and defrayed (amounts

actually paid, may include partial payments) between the project

start and end dates

• All claims will be subject to an independent audit (including all • All claims will be subject to an independent audit (including all

academic partners)

• In most cases audits are required with the first and last claim

• Claims are only paid once quarterly reporting and necessary audits

are complete

• All projects are monitored on a quarterly basis including a visit

from the appointed Monitoring Officer

• The monitoring will be carried out against a detailed project plan

Page 57: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Academic Costs & Je-S

Page 58: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

• The Research Councils Joint Electronic Submission System is being used to collect ALL academic finance forms.

• Also to collect project finance details from non-HEIs (e.g. RTOs) that are claiming they are carrying out academic quality work and want to be funded on an FEC basis.

Why Je-S?

want to be funded on an FEC basis.

• The Je-S system automates the collection of Full Economic Costs (FEC) based costs from academic partners and tells them exactly what numbers should be used in the application form for their costs.

• Using Je-S enables Research Councils to easily co-fund Technology Programme projects.

Page 59: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

P.I.

Research OfficeHoD

R.O

Submission

Submission

P.I.

Je-S

Acceptance

Submission

to meet

deadline

Submitter Pool

Technology Strategy Board

Je-S Output Form

‘with Council’ status

Page 60: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Eligible Costs (Academic Partners)

• Eligible costs are based on

FEC calculation

• RC Contribution is the total

eligible cost of academic

partners.partners.

• The 20% difference

between this and the FEC

total DOES NOT represent

a contribution to the

project and should not be

included anywhere within

the application.

Page 61: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

• Not just the financials

– E.g. Justification of resources

– E.g Pathways to impact

• Full details on the Je-S system

Normal Je-S application elements

• Full details on the Je-S system

• Queries about Je-S via the Je-S Helpdesk

[email protected]

– 01793 44 4164

Page 62: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Je-S Output Report – ‘with Council’

Page 63: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Je-S Output Report

Page 3 of X

Page 64: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Je-S Equivalent Summary Form - To be completed by each academic applicant from the Je-S submission document and submitted to the

Technology Strategy Board by the lead applicant

Please complete this form by filling in the pink shaded cells and return with all other paper work as advised in the guidance notes. This form is for HEI's and not

for industry partners – the “Grant Sought” Total should be transferred to column 4 on Page 8 of the Application Form.

Financial resources Summary of staff effort requested

Summary

Fund

Heading

Fund

Heading

Full Economic

Cost (FEC)

Percentage

Tech Prog

Grant Sought

(% of FEC) Grant Sought

Staff Role Months

Academic Partner Finance Form

Directly Incurred

Staff80% £0

Investigator

Travel & subsistence80% £0

Researcher

Equipment80% £0

Technician

Other Costs80% £0

Project Students

Sub-total£0 80% £0

Visiting Researchers

Directly Allocated

Investigators80% £0

Other

Estates Costs80% £0

Total 0

Other Directly Allocated80% £0

Sub-total£0 80% £0

Indirect Costs Indirect Costs80% £0

Research Council Facilities £0

Exceptions

Staff100% £0

Travel & Subsistence100% £0

Equipment100% £0

Other Costs100% £0

Sub-total£0 100% £0

Total£0 £0

Page 65: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

TSB Finance Application Form

Page 66: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

EOI Application consists of:

• EOI Application Form

– with finance summary table

• Je-S open for validation, not submission at this stage

• EOI submission deadlines:

– CADI2: noon 20th April

– Metadata Mainstream: noon 21st April

(Note: no optional finance review at this stage)

All submitted by the lead partner

Page 67: TSB Metadata CADI2 Briefing 24_march_v2

Driving Innovation

Fast Track Application consists of:

• Application Form

• Appendices

• Industry Partner Finance Form (non-academic partners only)

• Academic Partner Finance Form • Academic Partner Finance Form (academic partners only)

• Je-S pdf Output Document (academic partners only)

• Optional Finance Review deadline: noon 14th April 2011

• Application deadline (incl. Je-S): noon 21st April 2011

All submitted by the lead partner

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Driving Innovation

Where to go for help...

www.innovateuk.org

[email protected]

Competition Helpline: 0300 321 4357Competition Helpline: 0300 321 4357

Technology Strategy Board: 01793 442700

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Driving Innovation

IT

Download & Upload Process

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Competition Entry Instructions

Process overview

1. If you do intend to make an application, you must first register for the

competition. Registration closes one week before the competition CLOSE date.

2. You will receive an email with your username and password along with a link to 2. You will receive an email with your username and password along with a link to

the secure upload area. This email will also contain your application form with

unique application number.

3. Submission: please don’t leave it until the last minute to submit your Application.

Allow yourself 24 hours before the competition deadline, in order to avoid last

minute issues.

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Competition Entry InstructionsGeneral Notes

Please ensure that:

a) your file is named as instructed:

a) Documents in an optional review period and for review must begin with DRAFT

b) Your fully completed submission documents must begin with FINAL

c) Any requested appendices begin with APPENDIX

b) the application form is of the correct format: it should be a 97-2003 Word file (.doc)

and not a later version (.docx). Excel appendices in 97-2003 (.xls)

c) file names should only be made up of Alpha Numeric characters – do not include any

other signs or symbols.

d) include the applicant number and the partner number where applicable eg

FINALApplicationApp12345.

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Competition page

Competition Brief

Register to receive

other documents

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The public area holds generic documents and full instructions on the use of the site.

Click to download.

To access your

personal space, click

on the login tabPress to login to your

secure areaCheck the competition name !

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Driving InnovationEnter your login details and click the check

box to accept the terms and conditions.

Click the login button at the bottom

You will need to tick the T&C’s

If this is your first login, you will be required to change your password. This must be at least 8

characters long

Box each time you enter the site.

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You will see a list of files that exist in the

folder (if any)

Click the upload tab to open the file upload application

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Driving InnovationClick Select Files to show the file browser

Select Your file and click Open

Files waiting to be uploaded will be shown with a pending status

Click Start Upload to upload the file(s)

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Driving InnovationOnce uploaded, the files will appear in the

list.

Check that your

submission has the right

name and file type/size.

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Driving Innovation

[email protected]

Competition Helpline: 0300 321 4357

www.innovateuk.orgwww.innovateuk.org

_connect Network: https://ktn.innovateuk.org

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Timelines & Next Steps

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Timelines & Offer Letter

• Conditional offer letters will be issued

approximately 3 weeks after notification.

• We will require the return of various documents

within the timescales stated on the offer letter to

validate the grant offer.

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Driving Innovation

Outline of the letter

• Project lead organisation

• Total grant amount

• Project title

• State Aid Obligations

• Role of the Lead and project

management

• Confidentiality and • Terms & Conditions of offer

• Payment terms

• Changes affecting the

Project

• Publicity

• Confidentiality and

Intellectual Property

• Exploitation

• Acceptance of Offer

• Dispute Resolution

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Collaboration agreement

• To be returned within the deadlines stated within

the offer letter

• Original agreement signed by all participants• Original agreement signed by all participants

• A financial forecast for each Participant showing the

anticipated spend of the project broken down by

quarters throughout the life of the Project

This will have to be done within the deadlines

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Key features

• Who is in the Consortium?

• What are the aims, and how is the work divided up?

• Ownership of IPR• Ownership of IPR

• Management of consortium

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Preparation

Negotiating a Collaboration Agreement can be

complex and time consuming. Applicants for

The Collaboration Agreement

complex and time consuming. Applicants for

Technology Strategy Board funding should

therefore start work on this at an early stage in

the process, ideally before submitting their full

applications

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New Projects Workshop

• Requirement for successful projects

• Expectation that each partner has one

representative to attend the workshop

• Outlines process requirements (how to raise a claim

etc)

• Opportunity to meet your Monitoring Officer

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Remember

• Projects will be assessed based on the strength of their

business proposition

• And their value for money

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Question & Answers

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[email protected]

Competition Helpline: 0300 321 4357

www.innovateuk.orgwww.innovateuk.org

_connect Network: https://ktn.innovateuk.org