Tool & Functions Evaluation

Vicki McGarvey CADQ

Elaine Swift CPLD

Presentation to the VLE Steering Group September 2012

April 12, 2023 2

Overview

• Recommendation project for the rapid roll-out (implementation) of tools in NOW

• Functionality integrated within the implementation approach

• Evaluation post implementation

April 12, 2023 3

Rationale

• To catch-up with where we should be

• Preparation for upgrade to version 10

• Address strategic priorities e.g. eAssessment, Online Learning & Teaching Policy

• Improve staff productivity

• Enhance student experience

• Encourage innovative learning & teaching

April 12, 2023 4

Rollout – Release Roadmap

•The release of each tool will be assessed and timetabled with respect to whether the tool relates to one or both of the following:

– NTU’s learning and teaching strategic priorities– A quick win enhancement to NOW

April 12, 2023 5

Rollout - Support Evaluation Each tool evaluated level of support

Support Description

Minimum support Provide links to existing vendor user guidesLinks to any relevant internal policies and guidance

Partial support As above min. support plus additionalCADQ bespoke advice if deemed appropriateAdditional links to HEA/JISC GuidanceCPLD/CADQ/IS/LLR developed users guides/videosIS Sys admin support raise & actively manage through D2L

Full Support As partial support plus additional •CPLD offer online/face to face support•IS helpdesk provide email/phone support•CADQ offer support and advice•LLR offer support and advice i.e. full support across the institution

April 12, 2023 6

Not included

• API to allow custom development– for technical developments

• Enhancement to seating chart tool – not appropriate

• Mobile version, can view aggregated news– bring into CADQ Mobile Technologies Project

• External Learning Tools - IMS LTI – we need to look at stuff we plugin e.g. Wordpress

April 12, 2023 7

VLE Steering Group

Prioritise Tools

Tool Rollout Process

CADQDraft project plan

tools rollout

VLE Steering Group

Sign-off project plan

CADQAllocate EDs

for toolimplementation

IS CADQ CPLD LTSU *LLR

Requirements Gathering

CADQ CPLD IS *LLR *SU

Requirements Sign-off

IS Develop

Tool Healthcheck

IS Release tool

On Dev & Healthcheck

IS Release tool On Test &

Healthcheck

CPLD Develop & Signpost

Documentation

IS Release tool On Prod &

Healthcheck

CADQPublicise tool & id. Pilot opps.

* LLR & SUInvolvement if student impact

For Each Tool

April 12, 2023 8

Roles & Responsibilities• CADQ – project owner

– SED • to oversee the project; peer review each tool implementation; peer review

requirements

– ED• Lead for a tool – requirements; implementation; training & support; communication;

identify pilots

• CPLD– Technology & Learning Development Manager

• Peer review project plan; peer review requirements

– Technology & Learning Development Advisor• Lead on training & support

• IS– Peer review project plan; Involvement in requirements; lead healthchecks &

setting-up

• LLR if required– Peer review project plan; involvement in requirements; involvement in training

& support

April 12, 2023 9

Resources for each tool rollout

Team Activity Comments

CADQ Requirements – 3 daysTraining & Support – 1 dayCommunication & I.D Pilots – 1dayTotal – 5 days

SED to peer review processED oversee requirements & implementation

CPLD Requirements – 1 dayTraining & Support – up to 3 daysTotal between 2 – 4 days

Amount of time required to develop guidance will vary per tool

IS Requirements – 0.5 daySet-up & Healtchecks – 1.5 daysTotal – 2 days

Set-up & healthchecks is the total for all 3 systems

LLR (if required) Requirements – 0.5 dayTraining & Support - 1 dayTotal – 1.5 day

LLR will only be required if there is a student support issue

April 12, 2023 10

Recommendations

1. CADQ owns the project as the rollout is in within the context of learning and teaching

2. One project for the rollout of all the tools, that iterates with each upgrade

3. 50% tools released by Christmas

4. At the end of the academic year tools evaluated according to usage and existing practice

5. A rapid process, in partnership with IS CPLD, LLR, LTSU & SU, that aligns with the Institutional Academic Plan, which will achieve ambitious deadlines & place NTU in the best position for adopting v10

Recommendations from VLE Steering Group

• To include Student Union with requirements gathering– Illustrative scenarios will be created to assist active engagement SU will be

involved in peer review process

• To liaise with eAssessment group– Roadmap shared with eAssessment group & priorities will be discussed

• To include LLR with requirements gathering as well as peer reviewing– Vicki McGarvey to create a more detailed roadmap speak to Sandra Price

April 12, 2023 12

Tool Rollout Roadmap

Tool Strategic Priority Support

YouTube Flickr Staff & student experience MS

FB Twitter User Profile Student experience MS

Course Design Accelerator Staff productivity MS

Course Builder Staff productivity PS

RSS Feeds Staff productivity PS

Notifications Features a. Discussions b. Dropbox deadline c. News item updated d. New news item available

Student experience; staff productivity; assessment

PS

Intelligent Agents eAssessment; Personalised student experience;

FS

Redesigned Dropbox interface Staff productivityeAssessment

FS

Rubrics & Competencies eAssessment FS

Audio Capture eFeedback; Personalised student experience  

FS

Video Capture Student experience PS

Calendar tool changes a. Manage content release dates (‘Due Dates’) b. Add multiple external ical calendars c. Task management feature

Student experience; Staff productionivey

PS

ePortfolio enhancements b. Presentations can be liked on FB and Twitter c. Plugin for Chrome allows web images to be added as artefacts directly via the browser]ko

Student experience FS

Instructional Design Wizard Staff productivity PS

Web Dav Staff productivity PS

Manage dates Staff productivity MS