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Life used to be simple – information was very well structured, lived in a handful of well-managed physical and electronic repositories and the life of the Records Manager was straightforward. Over the past decade, organizations have amassed vast quantities of business information, dispersed and scattered – each with its own regulatory and legal requirements causing organizations to be behind when it comes to governing their information assets. Progressing to information governance should not be deferred.
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#AIIM14 #AIIM14
#AIIM14
Informa(on Governance… the future of the industry through the looking glass...
Bassam Zarkout CTO | RSD @bzarkout
www.aiim.org/infochaos�
Do YOU understand the business challenge of the next 10 years?
This ebook from AIIM President John Mancini explains.
#AIIM14
Informa(on Governance Pains
Increasing Compliance Mandates
Increasing Compliance
Debt
Growing Volume
Challenges
Increasing Challenges to Current Solu(ons
#AIIM14
Informa(on Governance Programs
Corporate Informa(on Governance Program
Measure and Maximize InformaBon Value
Measure and MiBgate InformaBon Risk
Measure and Minimize InformaBon Cost
Legal Corporate IT Line of Business
Compliance and RM
#AIIM14
Informa(on Lifecycle Ope
raBo
nal U
sage of C
ontent
days decades weeks months years
Dispose of Record
Place Record on Legal Hold
Anonymize Record
Declassify Record
Declare as Record Move Content to Enterprise Archives
Release legal hold on record
InformaBon Governance PlaMorm ApplicaBon Repository
Business Process
In-‐Place Governance
InformaBon Governance is a superset of Records Management
#AIIM14
IG PlaDorm Mission Statement
Discover and govern InformaBon Assets
in the wild
Apply governance controls to
InformaBon Assets everywhere
including cloud
Apply advanced Lifecycle AcBons on InformaBon Assets across JurisdicBons
Provision soluBons easily and effecBvely
#AIIM14
Reali(es on the ground
Policy Development
Physical Storage
IG Policies
IG Policies
Shared Drives
IT Infrastructure
Policy Enforcement
Policy Enforcement
Shared Drives
Policy Enforcement Monitoring
Policy Enforcement
Jurisdic(on A
Jurisdic(on B
#AIIM14
IG: Hybrid On-‐premise and Clouds ACME HQ – In the
Cloud
IBM
Opentext Recall
ACME Europe– On-‐Premise Opera(ons
Unmanaged Perpetual
Centera Documentum
ACME HQ – On-‐Premise Opera(ons
Unmanaged Perpetual
Unmanaged / Perpetual
Amazon
Managed / Subscrip6on
Managed / Subscrip6on
Box.com
ACME Asia– In the Cloud
Managed / Subscrip6on
IG Policy driven storage, migraBon and disposiBon of records across cloud and
on-‐premise environments!
#AIIM14
RM tools vs IG PlaDorms
Core Func(ons Records Management IG PlaDorm Example IG PlaDorm
Policy Development: Excel to build RetenBon Schedules
Policy Development Module
Policy Enforcement: Records Management Systems
Policy Enforcement (RM) Module
Repository: One ECM system at a Bme*
SharePoint, FileNet, Documentum, Shared Drives, Amazon S3,
Paper, etc.
MulBple repositories via connectors: SharePoint, FileNet, Documentum, Shared Drives, Amazon
S3, Paper, etc.)
Policy Enforcement Monitoring: Reports Dashboards
Some ECM/RM systems can provide governance to content a limited number repositories
*
#AIIM14
Conclusion
§ InformaBon Governance is the evoluBon of Records Management
§ IG PlaMorms are available today… § Designed from ground up to address IG challenges § Based on sound Records Management principles § Expandable, scalable, economical § Easily deployable
#AIIM14
RSD § Founded in Geneva, 1973
§ Offices in New York, Boston, London, Madrid, Paris, Singapore, Sydney
§ Distributors across the globe § Recognised industry leader in enterprise
archiving and output management § Innovator in Records Management and
InformaBon Governance § Clients
§ 1200 sites, Fortune 5000