95

Techessentials Mark May09

Embed Size (px)

DESCRIPTION

May 15th MNA Lansing Offices

Citation preview

Page 1: Techessentials Mark May09
Page 2: Techessentials Mark May09

Mark Shawmark@npowermichigan

.org

Tech Essentials

Page 3: Techessentials Mark May09

www.slideshare.net/NPowerMichigan/

Page 4: Techessentials Mark May09

Technology & Today’s

Nonprofit

Page 5: Techessentials Mark May09

“IT accounts, on average,for nearly 7% of a company's

operating expenses.”

Source: “More Bang for the IT Buck,” McKinsey Quarterly, 2003 Number 2.

Page 6: Techessentials Mark May09

Technology Budget

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

<=20 staff >20 staff

43% 60%

Page 7: Techessentials Mark May09

http://nptechsurvey.wordpress.com/

Page 8: Techessentials Mark May09

83% of nonprofitsspend less than 4%

of their budgeton technology.

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

Page 9: Techessentials Mark May09

Technology Plan

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

<=20 staff >20 staff

32% 71%

Page 10: Techessentials Mark May09

Source: NTEN 2006 Nonprofit IT Staffing Survey Report.

Page 11: Techessentials Mark May09

www.nten.org/research

Page 12: Techessentials Mark May09

Technology Planning

Page 13: Techessentials Mark May09

22% of nonprofitshave a technology

committee.

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

Page 14: Techessentials Mark May09

Who should be on yourTech Committee?

Page 15: Techessentials Mark May09

http://www.techsoup.org/learningcenter/

Page 16: Techessentials Mark May09

By Joni Podolsky Edited By Holly RossKatrin VerclasAlison Levine

Page 17: Techessentials Mark May09

http://www.icthub.org.uk/publications/#management

ICT (Information and Communication Technology)

Page 18: Techessentials Mark May09

Technology Strategy and Planning Process

PreliminaryAssessment• Inventory• Staff skills

assessment• Current and prior

year IT operating costs

• Initial list of potential projects

• Any additional relevant background materials (e.g., technology usage policies)

Meeting 1: Envision1. Ensure agreement on I.T. “Current Reality”2. Identify processes for obtaining additional information needed

Meeting 3: Prioritize II• Select strategy and

sequence• Detailed review of

resources required

Project Prioritization• Identify and

categorize projects• Research high-level

details on alternative solutions

Meeting 2: Prioritize IClassify projects into categories, e.g.- “Quick wins”- Strategically essential- Need more info

Identify Implementation Sequence and Resources• Draft implementation

plan• Select resources

(internal vs. external, build vs. buy)

• Define RFI/RFP processes

Detailed Implementation Planning• Cost details• Assign specific

responsibilities• Timetable• Identify key

issues/risks

Meeting 4: Act• Finalize plan• Implementation

kickoff• Identify

circumstances required for committee to reconvene

Page 19: Techessentials Mark May09

Tech Checklist

1. Computer

2. Internet infrastructure (security, backup)

3. Printing and Imaging

4. Training

5. Voice communications infrastructure

6. Basic software (documents, accounting)

7. Collaboration systems

8. Database(s)

9. Website and storytelling

Page 20: Techessentials Mark May09

http://nptechguide.pbwiki.com/

Page 21: Techessentials Mark May09

Computer

Page 22: Techessentials Mark May09

1 2 3 4 5

Purchase Plan #1 The “Bulk” Approach

Page 23: Techessentials Mark May09

1 2 3 4 5

Purchase Plan #2 Plan for 20% each year

Page 24: Techessentials Mark May09

16% <1 year37% 1-3 years33% 3-5 years

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

Page 25: Techessentials Mark May09

$800+1-year warranty5-year life

$1,300+3-year warranty3-year life

www.dell.com :Mini 9 (left), Optiplex 360 (middle), Dell E6400 (right)

$400+1-year warranty3-year life

Page 26: Techessentials Mark May09

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

89% 4%

Page 27: Techessentials Mark May09

Internet &Infrastructure

Page 28: Techessentials Mark May09

Standard DSL download speed (1.5 Mbps)

Standard DSL upload speed (384 kbps)

T1 Line (1.5 Mbps)download & upload

“symmetrical”

Standard Cable download speed (6 Mbps)

Standard DSL upload speed (1.5 Mbps)

Page 30: Techessentials Mark May09

“Cloud Computing”

Page 31: Techessentials Mark May09

Printing &Imaging

Page 32: Techessentials Mark May09

Laser3-5 cents

Inkjet10-35 cents

Networkedcopier

<2 cents

Colorlaser

7-9 centsSource: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspxaccessed on 8/9/2007.

2 Ways to Save!

#1 Laser over Inkjet

Page 33: Techessentials Mark May09

#2 Shared over Dedicated

Print Servers..Workgroup Printers..

Page 34: Techessentials Mark May09

www.tinyurl.com

Page 35: Techessentials Mark May09

Training &Support

Page 36: Techessentials Mark May09

Office.Microsoft.com/help

Page 37: Techessentials Mark May09

29%<Contract on an as-needed basis25%In-house MIS staff22%Tech support w/1 or more providers13%No formal approach to IT support9% Volunteers to our agency2% Friends and family of staff

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

Page 38: Techessentials Mark May09

By Sue Bennett

By Mark Shaw

Page 39: Techessentials Mark May09

Voice

Page 40: Techessentials Mark May09

www.FreeConferenceCall.com

Page 41: Techessentials Mark May09

313-309-1665

313-595-2017

313-279-4279

Page 42: Techessentials Mark May09

http://voice.google.com

Page 44: Techessentials Mark May09
Page 45: Techessentials Mark May09

www.qipit.com

Page 46: Techessentials Mark May09

OfficeSoftware

Page 48: Techessentials Mark May09

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

49% 19%

Page 49: Techessentials Mark May09

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

53% 8%

Page 52: Techessentials Mark May09

www.google.com/nonprofits/

Page 53: Techessentials Mark May09
Page 54: Techessentials Mark May09
Page 55: Techessentials Mark May09

CollaborationSystems

Page 56: Techessentials Mark May09

Left: HP Mediasmart Home Server EX485, including 750Gb hard drive, $600. Right: NAS Device (Synology Disk Station 207+, $340) plus 2 hard drives (Seagate Barracuda 7200rpm, 500Gb, $130 x 2).

+

Page 57: Techessentials Mark May09

www.jungledisk.com

Page 58: Techessentials Mark May09

Workspace.officelive.com

Page 59: Techessentials Mark May09

www.MeetingWizard.com

Page 60: Techessentials Mark May09

www.dimdim.com

Page 61: Techessentials Mark May09

http://tinyurl.com/9dznct

Page 62: Techessentials Mark May09

www.mycommittee.com

Page 63: Techessentials Mark May09

DesktopLaptop

Smartphone

Web

Page 64: Techessentials Mark May09

www.sherweb.com

Page 65: Techessentials Mark May09

www.twitter.com/awolber

Page 66: Techessentials Mark May09

www.yammer.com

Page 67: Techessentials Mark May09

Databases

Page 68: Techessentials Mark May09

Financials DonorManagement

Programs(Clients,

Volunteers)

53%

“Other”

Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

23%

41%

Page 69: Techessentials Mark May09

Web data

2005

Data

DataData

Page 70: Techessentials Mark May09

One internal

databaseWeb data

2006 Plan

Auto-sync

Page 71: Techessentials Mark May09

One web database

Cloud option

Page 72: Techessentials Mark May09

ConsolidateConnectWeb-enable

Page 73: Techessentials Mark May09

List functional requirements (3 meetings, 1 hour each)

Identify options (up to 4 hours per participant)

Discuss alternatives; narrow list of options (2 meetings)

Get product details

Vendor demos

Calls to real users

User visits

Decision

Page 74: Techessentials Mark May09

SalesForce provides an online database solution to nonprofits

with 10 or fewer users free

Page 75: Techessentials Mark May09

http://www.salesforcefoundation.org

Page 76: Techessentials Mark May09

Estimating Costs

Source: www.aicpa.org/pubs/jofa/sep2003/johnston.htm, accessed 6/5/2006

Initial price Time to implement

Cost of implementation

Entry level $100 - $2.5k Up to 2 months

5 times initial price

Small / medium business

$5k - $40k Up to 6 months

1 times the initial price

Small / medium enterprise

$10k - $250k Up to 18 months

2 times the initial price tag

Enterprise resource planning

$250k - $50 million

Up to 36 months

1-5 times the initial price tag

Page 77: Techessentials Mark May09

1 2 3 4 5

Budget for maintenance of major systems software (database, accounting, CRM) at 20% of initial purchase price

Page 78: Techessentials Mark May09

www.WildApricot.com

Page 79: Techessentials Mark May09

Website& Storytelling Tools

Page 80: Techessentials Mark May09

If you have a website…

1. You should be able to edit your website from any browser.

2. Your website should have the ability for online donations.

Page 81: Techessentials Mark May09

Online Donations

NetworkForGood.org’s Basic DonateNow• Register for free

• 4.75% fee of online donations

• One-time or reoccurring donations

Page 82: Techessentials Mark May09

http://tinyurl.com/ar5gqu

Page 83: Techessentials Mark May09

https://www.paypal.com/nonprofits

Page 84: Techessentials Mark May09

www.wordpress.com

Page 85: Techessentials Mark May09

http://www.nonprofittechblog.org/how-tos

Page 86: Techessentials Mark May09

http://www.dreamhost.com/hosting-nonprofit.html

Page 87: Techessentials Mark May09

http://analytics.google.com/

Page 88: Techessentials Mark May09

Photo source: Canon.com (PowerShot SD880) and www.Dell.com (MP1409x).

70%

Data Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.

59%

Used in some capacity by NPO’s

Page 90: Techessentials Mark May09

http://tinyurl.com/2o4kkh

Page 91: Techessentials Mark May09

www.youtube.com/nonprofits

Page 92: Techessentials Mark May09

www.WeAreMedia.org

Page 93: Techessentials Mark May09

www.delicious.com/NPowerMichigan/

Page 94: Techessentials Mark May09

Why?

So YOU can betterfulfill your mission.