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Online Conference
June 17th and 18th 2015
WWW.COLLAB365.EVENTS
Success with Office 365 Administration
Michael BlumenthalPSC Group
WWW.COLLAB365.EVENTS
Michael BlumenthalPSC Group
[email protected]: @MichaelBLhttps://MichaelBlumenthal.me
Technical Solution Evangelist Office 365 MVP 20 years in IT Consulting SharePoint Since SPS2003 “SharePoint Online Admin” for 1350
users at an ISV in the car insurance/car repair industry
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Three Questions
How do I measure success?
What is my job?
How is Office 365 SharePoint Online different?
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Defining SuccessBusiness NOT Technology• People and Processes
Making People More Productive• Saving Time
Streamlining Processes• Saving Money!
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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• Project Management Sites
• Dashboards instead of Emails
• Document Coauthoring
Examples of Business Value Solutions• Department to Company Communication
• Old Forms to Better Forms and Workflow
• Other kinds of BPA
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Co-Authoring Support2013-2016
Application Desktop Online
Word
PowerPoint
OneNote
Excel
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Yes! But wait, there’s more…
So, creating Business Solutions
is my job?
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Know the tools
Teach the tools
Get more tools
The Rest of Your Job
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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More The Rest of Your Job Be the Guardian of Security
Be the IA Guardian
Be the Search Optimizer
Be the Governor
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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It’s not just SharePoint, it’s Office 365!
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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The Exchange Admins Have it Easy
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Use casesBusiness Intelligence & Data Analytics
Document Collaboration, Project Management, Information Distribution, External Sharing
Digital Storytelling
Content Discovery
Training
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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• JavaScript, HTML, CSS• “Page Hacking” with the Script Editor web part
• Full App Model Apps
“Sometimes” tools• InfoPath• SharePoint Designer• Support Tickets
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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• Before
jQuery & CSS Hacking • After
WWW.COLLAB365.EVENTS
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Keep up with Changes
Office Roadmap
Service Announcements
Yammer: SPYam & O365
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Success.Office.com/roadmap
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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• End user training• Site Owner Training• Lunch & Learns
Teach the ToolsProvide or make the case to obtain:
• Inline Help• Microsoft Store classes
• Formal training
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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You’ll still need
Forms and Workflow Tool
Content Management and Reporting Tool
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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• Use MFA• Azure RMS• Manage and Teach SP Security• Separate Internal and Externally Shared SCs • Recycle Bin Admin• Audit Log Reporting
As Security Guardian
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Edit vs Contribute
Handling Access Requests
Everyone vs Everyone Except External
SP Security
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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• Request for an Item
Choices Vary by Request• Request for a Site
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Keep your Externally SharedSite CollectionsSeparate!
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Be the IA Guardian
Navigability
Findability
What goes where?
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Don’t let these grow wild
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Search Optimizer
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Be the Governor
Establish a Governing Board
Support your Champions
Interpret Changes
Admin Roles
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Business• HR• Corp Comm• Internal Training• LOB Reps
Governing BoardTechnology1. SPO Admin (You)2. Exchange, Skype4B,
AD, Network Admins as needed
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Admin Roles
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Remind me why I want to go to Office 365?
That’s a lot of responsibility…
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Office 365 Benefits
No care and feeding of servers
No service packs
No Server Side Custom Code
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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Let’s ReviewSuccess is Positive Business Impact
Focus on Business Productivity
It’s not about servers, it’s about services.
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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The Takeaway
Deliver business value daily
Put rules in place
Train your Users
Get Better Tools
Online Conference
June 17th and 18th 2015WWW.COLLAB365.EVENT
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• [email protected]• Twitter: @MichaelBL• https://MichaelBlumenthal.me• http://www.PSCListens.com• Yammer: O365 Network & SPYam• Free O365 Workshop [USA only]: http://bit.ly/MECbyPSC
Q & A
Michael Blumenthal, MVP
WWW.COLLAB365.EVENTS
Stay tuned for more great sessions …
