Paperless SolutionSearch Criteria

Enterprise or City WideOne VendorUser FriendlyROI/ Minimum ManagementApplication Integration Capable

Paperless SolutionSpool Files/Reports

Paperless SolutionSpool Files/Reports

Paperless SolutionSpool Files/Reports

Paperless SolutionSpool Files/Reports

General Ledger 30 reports 100 pages per

Payroll 25 reports 80 pages per

Finance 50 reports 75 pages per

Utility Billing 25 reports 200 pages per

Budget 25 reports 25 pages per

Permits 25 reports 25 pages perMonthly Averages 4.2 Boxes

Paperless SolutionSpool Files/Reports

3 Printers

Paper $300Operating Cost $540Maintenance $600

Annually Cost $17,280

Compelling Business Needs for a Solution

Printing & distributing reports from spool files is time-consuming & expensive

Paper, toner & mailing costs are expensive

Spool files must be printed immediately

Parsing large spool files can take hours

Paperless SolutionPaper – Paper - Paper

Paperless SolutionSomething to consider – what’s

better?Agenda packet

• 506 pages • heavy – 5 lbs• “bulky” – 3” stack• paper costs only• Must have it to read it• A manual process to produce

Agenda CD

Paper – Paper - Paper

This document contains confidential & proprietary

information of API

Paperless Solution

This document contains confidential & proprietary

information of API

Paperless Solution

This document contains confidential & proprietary

information of API

The Current Workflow - TRENDS95% of information is on paper. Source: IDC

Workers spend 50% of their time searching for information. Source: Price Waterhouse Coopers

25% of paper documents are misplaced or lost. Source: DataPro/Gartner Group

The rate of growth of unstructured information in companies is 200% per year. Source: Yankee Group

This document contains confidential and proprietary information of API

Finding specific information in a report is difficult and time consuming

Storing hard copies (on & off site) is costly Adding retention dates to reports for compliance

mandates is time consuming Decrease processing time gaps between

document receipt & payment Lower manpower costs to

manage documents

Compelling Business Needs for Solutions

This document contains confidential & proprietary

information of API

Medical Software

iSeries Applications

Excel Spreadsheet

Outlook ContactsMicrosoft CRM

API Integration

ESRI, GIS Applications

Business Software New World Systems SunGard Munis

Microsoft Dynamics GP

Windows, GUI,Legacy Systems

API Integration

Questions?

17