Step By Step To Create A Form Based On Google Docs

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Google DocsStep by step to create a form based on Google Docs

April 2009

ContactNuno [email protected]://www.linkedin.com/in/nunocesarnunes

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1. Google Docs OverviewRequirementsHow to access Google DocsFunctions overviewGoogle Forms editor

2. Forms overviewElements overviewShort Text boxLong Text boxRadio buttonCheck boxCombo boxRadio Button (with scale)

3. Creating a Google Documents Form in 10 steps

Agenda

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1. Google Docs overview

In this section you will be provided a general overview of accessing and using Google Docs

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To use Google Docs you have the following requirements:

• Computer (basically any computer will be enough, even the oldest ones)

• Internet connection

• A gmail account

• A web browser

• A little (but not much) computer experience!

Requirements1. Google Docs Overview

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How to access Google Docs

2. Directly via http://docs.google.com1. Via your Gmail account

1. Google Docs Overview

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Functions overview

Upload a file you created in your

computer

Share files with friends, colleagues

and coworkers

Create new documents

Actions

Folders and

Search

Folder conten

t

1. Google Docs Overview

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Google Forms Editor1. Google Docs Overview

Form TitleForm

introduction

Question and Help text

Question type (view section 2. Forms Overview for details

Does this question

require an answer?

Click “Done” to finishing

editing this question

Edit, Duplicate or Delete this

question

URL to preview form (opens a new window)

Add a new question

Drag and drop question to

move it up or down in the

form

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2. Forms overview

In this section you will be explained how to use and combine different form elements such as text boxes, radio

buttons, check boxes, combo boxes

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Elements overview2. Forms overview

Short Text Box

Long Text Box

Radio Button

Check Box

Combo box

This form is available in the following URL:

http://www.globalevents.ws/Training/

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Short Text Box2. Forms overview

The short text box is used to receive an open

answer from the respondent that only

requires a few characters or words.

Examples:

• First Name, last Name

• Mobile Phone

• Email

• Name one of your strenghts

On Google Docs Forms this element is

designated:

“TEXT”

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Long Text Box2. Forms overview

The Long Text Box is used to enable the

respondent to provide a complex open

feedback, such as a sequence of sentences

or a text:

Examples:

• Paper abstract

• Full address

• Explain your motivation to join us

• Explain how the decision in the previous

answer was achieved


designated:

“ PARAGRAPH TEXT”

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Radio Button2. Forms overview

The Radio Button allows a single choice out

of a list of potential responses. The

respondent can select one and only one of

the options

Examples:

• Gender (M/F)

• Age (several intervals)

• Do you want to receive our newsletter

(Yes/No)


designated:

“ MULTIPLE CHOICE”

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Check Box2. Forms overview

The Check Box allows the respondent to

select multiple answers, from a list of

possible responses, by ticking the selected

options

Examples:

• Areas of interest

• Previous work experience

• Select the places you’ve been before


designated:

“ CHECKBOXES”

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Combo box2. Forms overview

The Combo Box illustrates a single choice

question, just like the Radio Button, where

respondents can choose one and only one of

the presented options:

Examples:

• Gender (M/F)

• Age (several intervals)

• Do you want to receive our newsletter

(Yes/No)

• Country (choose from a list of countries)

The difference between a Combo Box and a

Radio Button is simply it’s look & feel


designated:

“ CHOOSE FROM A LIST”

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Radio Button (with scale)2. Forms overview

The Radio Button with scale is a particular

application of the Radio Button. respondents

can choose one option on a ranked list of

options:

Examples:

• Degree of satisfaction

• Level of agreement

• Frequency of use

• Expected final ranking position

• How many appointments did you have this

week?


designated:

“SCALE (1-N)”

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3. Creating a Google Docs Form in 10 steps

In this section you will be presented a 10 steps approach on how to create a Google Docs Form from beggining to end

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Step 1: Login to your Google Docs account3. Creating a Google Docs Form

Go to http://docs.google.com and login to your Google Docs account, using

your Gmail user settings.

http://docs.google.com/

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Step 2: Create a new form3. Creating a Google Docs Form

Create a new Form. This will open a new window or tab with the Form Edition

view

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Step 3: Insert form Title and Introduction3. Creating a Google Docs Form

Insert the Form Title

and Form

Introduction. You can

also delete the

Question 1 that is

created by default

once you start a new

form. A new question

setup will appear

immediately (go to

step 4)

Form Title

Form introduction

Delete Question 1

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Step 4: Insert questions3. Creating a Google Docs Form

Fill the prompted fields to create the first question.

Click “Done” when the first question is defined

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Step 5: Add new question3. Creating a Google Docs Form

Click “Add question” and select the second question type

Insert question details and click done to save the question.

Repeat this step for all the questions you decide to

include in your form.

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Repeat Step 53. Creating a Google Docs Form

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Step 6: edit confirmation message3. Creating a Google Docs Form

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Step 7: save and preview your form3. Creating a Google Docs Form

PREVIEW

SAVE

NOTE: this is a

print screen, in

your browser

window the

form should

appear with a

vertical scroll

bar

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Step 8: discover the file in your Google Docs folder

3. Creating a Google Docs Form

NOTE: In Google Docs you can change the Form File Name, without changing any content of the form

Google Docs

Items owned by me

Edited today

Here are the two forms

created today

Your form file will appear in your Google Docs account:

Clicking on the file you

will open the

spreadsheet view of

the form, with all the

questions and

responses

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Step 9: edit form properties3. Creating a Google Docs Form

Activate/Deactivate

formAccess form

summary

Go to form editor

Go to live form

Share

Invite editors

Activate notifications

The spreadsheet view allows you to

edit form properties, share the form

with coworkers and activate email

notifications

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Step 10: making your form available3. Creating a Google Docs Form

Direct URL Embedded

You can make your form available through your Direct URL created by Google

Docs or Embedding your form in another website or portal. The Embedded form

can be done through the URL or an HTML tag. Check your website or portal

administration settings to determine how to do it

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QUESTIONS?

[email protected]

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Step By Step To Create A Form Based On Google Docs