Movement Towards the Cloud: How do we Think About SharePoint Now

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Who Are We?

Jill Hannemann@JHCherryBlossom

» Director of Advisory Services at Portal Solutions

» Blogs: Editor, Portal Solutions Digital Workplace Today

» SharePoint Areas of Interest: Term Store, Product Catalog, Records Center, Metadata Navigation, Content Types, and e-Discovery with Exchange

» Culinary project: perfect pizza dough

Adam Levithan@collabadam

» Senior Consultant at Portal Solutions

» Blogs: Portal Solutions, AIIM, ViewDO

» SharePoint Areas of Interest: Use OOTB first – development second, Building communities, harnessing the power of Social, Adoption

» Favorite TV Show: Sherlock

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Background

SPC Update

AGENDA

Making a Decision

Cost

Rapid Push to the Cloud5

Cloud enables on-demand computing resources to be rapidly provisioned with minimal management effort.

From Infrastructure as a Service (Iaas) toSoftware as a Service (Saas)

@JHCherryBlossom @Collabadam

Microsoft’s Changing attitudes • Yammer

Purchase• O365 Launch• One Microsoft

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Speed Agility

Scalability Integration

Continuous new features

Social

Why the Cloud?

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SharePoint Today

Hosted

On-Premise

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SharePoint In the future

Hosted

On-Premise

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The Digital Workplace

We define the Digital Workplace as an

environment where employees are able to quickly

and easily share what they know and find what

they need with consistent experiences across

devices and locations.

SocialMobility Big dataCloud

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SharePoint In the Future

Search

Email

Sites

File Sharing

Mobile

Availability

Collaboration

Knowledge Transfer

Reduced IT Maintenance

SPC 2014 is the first conference where Microsoft has ever widely showcased technology futures and innovation

“The SharePoint Forecast is …. Cloudy”

Craig Roth, Managing Vice President: Communication, Collaboration, and Content, Gartner Group

Convergence of Social Features in Office 365

• Office Graph Concept • Groups everywhere in O365• Codename Oslo

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Significant investments and rapid cycle of new features for Office365• Unified login for Yammer• Open Graph availability

and groups everywhere• Oslo app

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= Less future investment for SharePoint On- Premises

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Making a Decision

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Choose Your SharePoint

Hosting Wisely

Where’s the SharePoint

Wheel? What am I

getting?

How do I migrate My Content?

What’s the best value

for my investment? I hope he

realizes the move is to the

cloud

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Compliance

Current Licensing

Immaturity of Cloud

Your service going down

Sensitive data residing … outside?

Control of rollout

Key Considerations

Provider service going down

Locked into ecosystem

Edward Snowden was…

A SharePoint Administrator

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Is the cloud safe?

Office 365 is verified to meet: • HIPAA BAA• FISMA• EU model

clauses• ISO 27001

Expanding encryption

Reinforcing legal protection

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Ecosystem

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Productivity Ecosystem

Office 365 At A Glance

• Enterprise social for your organization• Share your knowledge and expertise• Collaborate with Groups and

Conversations• Discover Conversations with Feeds &

Following

• Flexible migration and deployment options

• In-Place Archive, powerful retention policies & large mailboxes

• Increased security with Exchange Online Protection & Data Loss Prevention

• Simplified compliance through In-Place Hold & eDiscovery

• Manage, collaborate and share documents

• Newsfeed to follow people, docs, sites, tags

• My Sites to manage and share documents

• Share docs securely with Extranet Sites

• Access documents offline• Role and doc-level permissions

• Multiparty HD video and content sharing• IM & presence across firewalls• Mobile client experiences designed for

devices• GAL search with contact card• Federation with Skype

• Familiar & full Office user experience

• Fast deployment & broad management controls

• Per-user licensing

Office 365 ProPlus:

Insights• Dynamics• CRM• Power BI for

O365

Other Tools• Visio Pro• Project

Online

Platform• Azure

Don’t Forget

How do I make the decision?

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My Company’s Intranet

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• Just Starting• Full Integration

How important is Social?

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Personnel for the Cloud Suggested Roles On-Premise Cloud Hosted Office 365

Business Analyst/ Advocate

X X X

Business Analyst/ Workflow OOTB Configuration Specialist

X X X

SharePoint Site Collection Administrator

X X X

Developer X X

Solution Administrator X

SharePoint Server Administrator

X X

Network Engineer (AD/ADFS)

X X

Server Administrator X

Thanks to Eric Shupps http://www.binarywave.com/blogs/eshupps/Lists/Posts/Post.aspx?ID=266

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Development Approaches

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• Custom Functionality – Sandbox solution Existing farm solutions will not migrate

• No Visibility in Upgrades Microsoft can change classes unexpectedly

• Expectation Setting We are dependent on Microsoft for classes

we don’t add ourselves for styling and functionality

• Forward Thinking Expect that front end development using

javascript and jquery will be a more viable path moving forward

UI Strategies for SharePoint Online

On-Prem

Hosted

O365

Whatever you want!

Whatever you want!

Be careful!

Big Eco-System• Ever expanding• For every use case

Platform• 2013 ready• On-Prem vs. O365

Feature Roadmaps• 2013 Releases• Feature

differentiators• SP Integration

Research• Neutral SMEs• Analyst Groups• Vendor Evaluations

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3rd Party Considerations

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Your Last SharePoint Migration EVER!

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Which approach is right for you?

• SP to SP version upgrade (cannot migrate directly from 2007-2013)

• Few customizations• On-Prem to on-Prem• No IA rebuild required

• Works for all types of migrations

• SharePoint to SharePoint• Unstructured file

repositories• Third party DMS• Only supported path to

migrate to SP Online

• Copy, paste, tag• Works in all situations• Extremely labor intensive

Content Database Migration

3rd Party Migration Tool or Custom Scripting

Manual Migration

On-Prem

HostedOn-

PremHosted O365

On-Prem

Hosted O365

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3 Tips for Setting up SharePoint Online

• They take weeks to crawl in!

Profile Properties for Search: Create custom user profile fields first

• Better to use content type hub

Do not create custom content types at the list or library level

• Expands your Information Architecture capabilities

Leverage OneDrive for Business in your plans

What Does it Cost?

Office 365 delivered a 315% return on investment with a four month payback period for the composite enterprise organization.

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- Forrester Consulting Total Economic Impact Study, Dec. 2010

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• Small Business – 25 users max• Midsize Business – 300 users

max• Enterprise – unlimited users

Core suite of features for the digital workplace

• Kiosk – “Desk-less” workers Shift or retail workers Shared PCs

• Mix and match with Enterprise level plans

Office 365 Plans: The Basics

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Feature Exchange Online Only$4 per user/month

Enterprise E1$8 per user/month

Enterprise E3$20 per user/month

Enterprise E4$22 per user/month

Email (50 gb per user) ● ● ● ●AD integration ● ● ● ●Web conferencing, presence and IM ● ● ●

File Storage and sharing (25 gb per user) ● ● ●

Intranet and team sites ● ● ●Yammer enterprise ● ● ●Public website ● ● ●Office online ● ● ●Mobile apps ● ● ●Office applications ● ●eDiscovery ● ●Voicemail ● ●Self-service BI ● ●Enterprise Voice ●

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Licensing Comparison: Dunder Mifflin Paper Co. - 350 users

On-Premise SharePoint = Year 1 $104,206

Office 365 = Year 1 $7,000

Item LicenseSoftware Assurancew/Both

SharePoint Server License $4,926.00$2,463.00 $7,389.00

Windows Server - Std $726.00 $363.00 $1,088.00

SQL - Std - 1 Proc $7,171.00$3,586.00 $10,756.00

TOTALS for Infrastructure $12,823 $6,412 $19,233SharePoint Standard CAL (Per User) $95.00 $48.00 $142.00SharePoint Enterprise CAL (Per User) $83.00 $42.00 $125.00

TOTALS per User CAL $178.00 $90.00 $267.00

Licensing Costs for On-Premise (SharePoint)

The End

Questions?