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Building Your Intranet From The Bottom UpSharePoint Saturday DFW2015March 7th, 2015
What is an Intranet?
2
The four verbs of the Intranet
Intranet
Engage
Produce
Innovate
Decide
How have we always built them?
Landing Page
Division Front Doors
Department Collaboration
Ad Hoc Collaboration
OneDrive for Business
Messaging
Collaboration
Governace
But…it takes so long
Nielsen Norman Group – Intranet Design Annual 2013,2014,2015
A highly
structured
organization is at
risk of becoming
irrelevant in a
quickly changing
marketplace…
And it’s hard to change
True or False?
What matters most to the user?
The traditional approach…
Focus on the Landing Page
9
What is the Landing Page?
What is the Landing Page?
The Pyramid of SharePoint Value
Landing Page
Division Front Doors
Department Collaboration
Ad Hoc Collaboration
OneDrive for Business
The Information Portal as Landing Page
HEB Grocers – Information Portal
Case Study
HEB – Regional GrocerScenario:
• 60,000 users across many locations
• Onboarding process is unique for each job level
• Security of information is essential.
Need:
• Personalized portal for each of my users where they can find life event information, benefit forms, online training and access to other applications quickly and easily.
• Especially for the Store Leaders because they manage all types of employees.
HEB Regional Grocer
Traditional Top Down
How does it get built?
1
MSF Waterfall Approach – In Theory
Envisioning•Vision/Scope
Document
•Project Plan and Schedule
Planning•BRD
•TSD
•Governance
•Test Plan
Developing •Code Assets
•Test Scripts
Stabilization •Test Results
•Training
Deploying•Deployment
Guide
•Project Close-Out
MSF In Reality
19
Envisioning
•Vision/Scope Document
•Project Plan and Schedule
Planning•BRD
•TSD
•Governance
•Test Plan
Developing •Code Assets
•Test Scripts
Stabilization•Test Results
•Training
Deploying
•Deployment Guide
•Project Close-Out
So, what’s the big issue?
Build from the Bottom Up
A New Approach
2
What are our Goals?
Oh, well, that’s simple then…
Transcontinental Railroad Approach
Top Down and Bottom Up
Landing Page
Division Front Doors
Department Collaboration
Ad Hoc Collaboration
OneDrive for Business
Turning This…
Envisioning
•Vision/Scope Document
•Project Plan and Schedule
Planning•BRD
•TSD
•Governance
•Test Plan
Developing •Code Assets
•Test Scripts
Stabilization•Test Results
•Training
Deploying
•Deployment Guide
•Project Close-Out
Into This…
Envisioning
Planning
Developing
Stabilization
Deploying Planning
Developing
Stabilization
Deploying
Planning
Developing
Stabilization
Deploying
Bending the Value Curve
Day 1 -OneDrive
Month 1 – Ad Hoc Sites
Month 2 –Department Sites
Month N –Continual Improvement
Coming all together…Landing
page
Functional Areas
Perm Collab
Ad Hoc Collaboration
Personal Collaboration
What does the journey look like?
Oil and Gas Services Company
Practical Example
3
Oil and Gas Services CompanyScenario:
• 3,000 users across many locations, 700 Information Workers
• No “owner” for intranet
• Currently on SharePoint 2003 with unstable farm
• Own Office 365 E1 Plan for 700 users
Need:
• Promote culture of Safety throughout company
• Provide reports to decision makers throughout the company
• Must get off unstable farm
• Build momentum with quick wins to gain traction across the company
Define the Vision
Map to Value
Work the Solution
Evaluate, Adapt, & Iterate
Wrap Up
Pros and Cons
