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Let’s get ready
SharePoint Server 2016
Drew Madelung
Email : [email protected] Twitter : @dmadelungLinkedIn : /in/dmadelungWebsite: drewmadelung.com
Senior SharePoint and Office 365 consultant specializing in business-oriented content management solutions.
Avid Wisconsin sports fan and golfer.
Agenda
Let’s get ready
SharePoint Server 2016
How did we get to SharePoint Server 2016
What are the key new features?
What did we lose?
Q & A
What was updated for hybrid?
More about DLP
2001Core & Basic Collaboration
2006Content Management
2010External data sourcesFederated Collaboration
2012Enterprise socialMobile, BYOD
2015+Modern productivityCloud computing
Mobile & Hybrid Connected ExperiencesEnterprise SocialContent
ManagementCore
Collaboration
Evolution of Enterprise Business Needs in Productivity
Office 365
SharePoint 2016(Evolution of Hybrid)
SharePoint 2013(Hybrid V1; OneDrive)
SharePoint 2010SharePoint 2007Portal Server 2001
5
SharePoint Server 2016“SharePoint kind of invented the intranet in a box idea and it’s time to step up and do it again” – Jeff Teper
Modernize your on-premises infrastructure improving speed, scale, and user experiences. SharePoint Server 2016 brings cloud innovation to your datacenter so you can get the best of both worlds – speed and productivity for your users with flexibility and control for IT.
New user experiences enable users to quickly and productively consume new apps and experiences across devices and screens.
Improved User Experiences
Based on our learning from Office 365, SharePoint 2016 delivers a reliable software-defined infrastructure foundation that’s proven at scale with best in class hybrid experiences.
Cloud-Inspired Infrastructure
Integrated data-loss prevention and protection and with built-in and cloud connected compliance, security, and threat protection for both administrators and end users.
People-Centric Compliance
SharePoint Server 2016 Vision & Value
Converged code baseCloud-down codebase based on SharePoint OnlineBackported capabilities for on-premises differentiators
DevMainSPORel
O15
GUx GUy
Convergence…
Single Server
Farm Server
MEM PROC DISK
16-24 X641x4 80 GB
12-16 X641x4 80 GB
Hardware & Software Requirements
SQL Server 2014 SP1SQL Server 2016 * 2016 required for BI
Windows Server 2012 R2Windows Server 2016
Software
Majority of improvements in SharePoint Server 2016 are for management, reliability and performance
• xxxx
New handy usability updates(If you have seen SharePoint Online… You have seen these changes)
App launcher
Better web part toolbar and Right-Click menu
Improved boundaries and limits
Increased List Threshold >5000
List Threshold
Content database sizing into TB’s
Content Database Size
MaxFile Size increases to 10GB and removed character restrictions
MaxFile Size
100,000 site collections per content database
Site Collections per Content Database
2x increase in Search scale to 500 million items
Indexed Items
Achieved via automatic indexing
Introducing MinRole
Use roles to specify workloads for servers
Roles & Services
[…..] Distributed Cache and Request ManagementDistributed Cache, Request Management, SharePoint Foundation Web Application
[…..] Web ServersAccess Services, Business Data Connectivity, Central Administration, Managed Metadata, SharePoint Foundation Web Application, Secure Store Service, State, Subscription Settings, User Code, User Profile, Visio Graphics
[…..] Batch ProcessingCrawl Target, Machine Translation, SharePoint Foundation Web Application, PowerPoint Conversion,User Profile Synchronization, Word Automation, Work Management, Workflow Timer Service
[…..] Specialized WorkloadsExcel Calculation, PerformancePoint, Project, Search, SharePoint Foundation Web Application
User services
Robot services
Caching services
MinRole
SharePoint logic consolidated into one single machine reducing the number of discrete roles
timer jobs search
caching
provisioning
sync client onenote pagerendering
user profile
excelservices
sandboxcode
project subscriptionsettings
20132016
Server Role
MinRoleServer types
Description
Custom
Front-End
Application
Distributed Cache
Search
Single-Server Farm
Service applications, services and components that serve user requests belong on Front-end web servers. These servers are optimized for low latency.
Service applications, services, and components that serve backend requests (such as background jobs or search crawl requests) belong on Application servers. These servers are optimized for high throughput.
Service applications, services, and components that are required for a distributed cache belong on Distributed Cache servers.
Service applications, services, and components that are required for searching belong on Search servers.
Custom service applications, services, and components that do not integrate with MinRole belong on Custom servers. The farm administrator has full control over which service instance can run on servers assigned to the Custom role. MinRole does not control which service instances are provisioned on this role.Service applications, services, and components required for a single machine farm belong on a Single-Server farm. A Single-Server farm is meant for development, testing, and very limited production use. A SharePoint Farm with a Single-Server farm role cannot have more than one SharePoint server in the farm.
MinRoleTopologies
Minimum MinRole
configuration
Front-End Application
SQL
DistributedCache
Search
Front-End Front-End ApplicationApplication
Search Search DistributedCache
DistributedCache
SQL SQL
Office OnlineServer
High availability MinRole
configuration
Office OnlineServer
Required for Zero Downtime Patching
Removed built-in legacy Forefront Identity Management (FIM) service
Unidirectional synchronization provided through AD Import
External synchronization provided through a separate product, Microsoft Identity Manager (MIM)
User Profile SynchronizationChanges
Provides templates that work at same level as SQL Server, which reduces the round trips required between the SharePoint and SQL.
Managed through PowerShell cmdlets
Implements master copies of site collections that you can define
Fast Site Collection creation
Utilizes eDiscovery and the new Compliance Center site collections
Data Loss Prevention (DLP)
A strategy to prevent end users from finding or sharing sensitive data such as credit card and social security numbers
The four main goals of DLP in SharePoint 2016 are: • Identify Search• Monitor Policies• Protect Locks• End User Education Notifications and
Policy Tips
Site collection specific
Durable Links
Allows a file to have it’s name be changed or location move and link will continue to workRequires..Office Web Apps or Office Online Server (new name)
http://sharepoint-site/document-library/document.docx?d=w065d0fcd105b45148d4b6c2f287231ce
Upgrading
There is no in-place upgrade available (just like SharePoint 2013)
Use database attach method to upgrade content databases
Upgrading requires content to be in SharePoint 2013 mode and beyond version 15.0.4481.1005Parallel option is always available in which you migrate content and functionality that you want, keeping your current version of SharePoint available
Zero Downtime Patching
Initially involves the breakdown and shrinking of the updates available
Requires full highly available MinRole farm architecture
Updates designed to be “backward-compatible”
But wait…there’s more!
Project Server integrated
Enhanced Mobility view
Use SMTP ports other than 25
Simplified SSL configuration on Central Admin
Feature Packs
SharePoint Foundation
Excel Services
New versions of SharePoint Designer
ForeFront Identity Manager (FIM)
Stsadm.exe
Tags & Notes
Deprecated Features
“Over the next several years, the primary driver for cloud adoption will shift from economics to innovation as leading-edge companies invest in cloud services as the foundation for new competitive offerings.” Frank Gens, Senior Vice President
and Chief Analyst at IDC
http://www.eweek.com/small-business/public-it-cloud-services-spending-to-reach-108-billion-by-2017-idc.html
Worldwide spending on public IT cloud services will grow from $47.4 billion in 2013 to more than $107 billion in 2017
According to Seth Patton, Sr. Director of Product Management for the SharePoint team:
“80 percent of Fortune 500 companies still use SharePoint on-premises, with 38 percent of the entire SharePoint client base using the online version through Office 365”
CMSWire, http://bit.ly/1EQ3AAM 5/4/2015
2013Migrate at their own pace to the cloud with little or no disruption to existing servicePilot Online Service with a subset of users
2016 ->Continue to maintain hybrid model providing services on-premises or online based on the organization needsContinue to use existing customizations on-premisesSubscribe to cloud innovation, on demand, on your terms
Taking Hybrid Forward…
27
Hybrid OneDrive
New Hybrid Options
Provides a solution to help hybrid users reconcile and rationalize site membership and discovery across SharePoint on-premises and Office 365
• Single place for followed sites• Profile redirection back to Office 365 user profile• Extensible App Launcher
Cloud Hybrid Search
Hybrid OneDrive
Hybrid Team Sites
Enables IT administrators to selectively redirect their users to OneDrive for Business in Office 365 from SharePoint Server 2013/2016
• Unlimited data in Office 365• Plan & Pilot before rolling out
The Cloud Search Service Application, unlike classic federated hybrid search, unifies crawled content into a single index stored in Office 365.
• Includes Office Graph, Delve and search-driven info like eDiscovery
• Unified search results• Requires directory synchronization
Location / facilities
Need space and maintenance planning
Most likely provided
Software licenses and
support
Licensing costs, but also upgrades and ongoing support
Included in vendor-hosted solutions
Hardware and maintenance
Need to purchase, support and maintain, and upgrade as platform matures
Included in vendor-hosted solutions
Onsite support, personnel skills
Administrative, developer, and end user skills and training
Still requires administrative and possibly dev skills, end user training
On Premises Cloud Hybrid
Need space and maintenance planning
Licensing costs, but also upgrades and ongoing support
Need to purchase, support and maintain, and upgrade as platform matures
Administrative, developer, and end user skills and training
Level of customization Full control
Limited to none in SaaS, some control over PaaS, full control over IaaS
Limited ability to integrate depending on SaaS, PaaS, or IaaS
Governance, auditing, security,
compliance
Many limitations OTB, but very robust tools from partners
LimitedVery complex across on prem and cloud components, very manual
Disaster Recovery and
Business Continuity
Needs to be planned, limited features OTB
Defined in SLAs
Upgrades and migration
Some OTB capabilities, 3rd party for tighter control and predictability
Microsoft recommends 3rd party tools
On Premises Cloud Hybrid
Very complex across on prem and cloud components, very manualSome OTB capabilities, 3rd party for tighter control and predictability
Deeper dive into DLP
Sensitive information type is defined by a pattern that can be identified by a regular expression or a function. In addition, corroborative evidence such as keywords and checksums can be used to identify a sensitive information type. Confidence level and proximity are also used in the evaluation process.
A DLP policy is 85% confident that it's detected this type of sensitive information if, within a proximity of 300 characters:•The function Func_ssn finds content that matches the pattern.•At least one of the following is true:
•A keyword from Keyword_ssn is found.•The function Func_us_date finds a date in the right date format.•The function Func_us_address finds an address in the right date format.
https://technet.microsoft.com/en-us/library/jj150541(v=exchg.160).aspx
DLP Processing
Site Collections
Compliance Center
Used to manage the compliance policies and deletion polices
• Create policy in policy center• Assign policy to site collection• Repeat for every site collection
eDiscovery Center
Used to manage the preservation, search, and export of content
You can see the blocked files along with policy tips in-context
Blocking data
1. Dirsync Farm account for On-Perm
2. Assign License to On-Perm Farm account
3. Grant permissions for on-Perm farm account to be able to access Compliance Policy Center in O365
4. Create Result Source at Site Collection level in On-Perm Compliance Policy Center as Remote SharePoint and use Online Compliance Policy Center as SharePoint service URL
5. Set Result Source Created in previous step as Default Result source for site collection
Configuring DLP with Cloud SSA
Still not 100%
Cannot create custom rules
1 policy center per web application
No “clean” powershell cmdlets for automation
One-to-one site collection & policy mappings
When multiple policy tips exist, only first shown
Does not scan attachments on a list
https://absolute-sharepoint.com/2015/12/configure-dlp-in-sharepoint-2016-step-by-step-tutorial.html
Let’s get readySharePoint Server 2016