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SharePoint and Paper Belong TogetherSharePoint does a lot of things, but when setup correctly it does one thing spetactularly well. It manages OVOTT --- One Version Of The Truth --- across the entire enterprise.
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Austin Utah
Jeff Shuey [email protected]
M: +1 425 922 8056 Twitter: @jshuey
Web: kodak.com/go/sharepoint
Austin Austin
Please turn off all electronic devices or set them to vibrate.
If you must take a phone call, please do so in the hall so as not to disturb others.
Open wireless access is available with no password
Feel free to “tweet and blog” during the session #SPSAusTX
Thanks to our Title Sponsors:
Thank you for being a part of the first SharePoint Saturday Austin
Austin Austin
Good SharePoint Deployments start
on the WHITEBOARD
Not the KEYBOARD
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Time Machine
Austin Austin
Paper is NOT the Enemy How to handle, process and dispose of it is The Challenge
Austin Austin
Agenda • OVOTT
• The SharePoint Experience
• Is Paper is an Asset?
• DEMO – Putting Paper to Work
• Use Case Scenarios
Austin Austin
Austin Austin
I love the Smell
of SharePoint in the Morning
Austin Austin
Austin Austin
Is this your view of SharePoint?
Austin
SharePoint supports Intranets & Extranets
SharePoint can be MUCH more …
Austin Austin
SharePoint and Paper
What if you could find any document within 10 seconds
What would that be worth to you? To the Organization?
Austin Austin
Austin Austin
Austin Austin
Paper is an Asset Manage it Wisely
Austin Austin
RUBMCB
Ramp Up
Build Momentum
Create Business
Applications
Workloads - How is SharePoint being used?
1. Team Collaboration (60% of all SharePoint Sites)
2. Document Management 3. File Share Replacement 4. Portals 5. Intranets
Austin Austin
SharePoint is WIP Smart FOSH – Horizontal Solutions
Finance Operations Sales Human
Resources
• Billing
• Capital Acquisition
• Collaborative Budgeting
• Collections
• Compliance
• Expense Approval
• Internal Audit
• Purchase Request
• Regulatory Reporting
• Travel Request
• Legal Discovery • Activity
Management • Claims
Management • Contract
Management • IT Service
Management
• Client Intake Contract Renewal
• Customer Tracking
• Proposal Management
• Employee On-Boarding
• Employee Exit Interview/Off-Boarding
• Human Capital Management
• Performance Review
• Personnel Training
• Recruiting
• Travel/Vacation Request
Austin Austin
SharePoint is WIP Smart Vertical Solutions
Financial Services
Government (State, Local, Federal, Defense & Education)
Healthcare & Life Sciences (HLS)
Manufacturing Retail
• Accounts Payable
• Loan Origination
• Closing • Post-Closing • Credit
Processing • Credit
Issuance
• Citizen Access • Public Safety • Social Services • Justice • 311 / 911 • FOIA • Homeland
Security • TSA Education • Student Access • Administration • Privacy and
data protection
• Billing
• Claims Submission
• Patient Registration
Life Sciences
• FDA Submission & Reporting
• Grant Management
• Patient Assistance Programs
• Recall Management
• Vendor Management
• Product Management
• Order Management
• Inventory Control
• Shipping
• Customs Management
• ISO Certification
• Regulatory & Quality Compliance
• Store Operations Management
• Inventory Management
• Merchandising Management
• Supply Chain Management
• Grand Opening
Austin Austin
Homework – Three Easy Steps
Download Scan & View Two Options:
1. Sandbox
2. Download
Try It
Share Your Login (If using the Sandbox)
www.kodak.com/go/SharePoint
Austin Austin
Scan to SharePoint
Kodak Capture Pro
Kodak Scan and View
Austin Austin
Austin Austin
Enterprise Content Management (ECM)
Austin Austin
Enterprise Content Management (ECM)
Austin Austin
Scenario 1
Large Retailer – Big Box Store
Hiring Seasonal Help
Drivers, Floor Sales, Warehouse, Customer Service
Everyone fills out an application
Some jobs require additional information capture Drivers – Additional paperwork approving background checks
Scanning Drivers License and other associated documents
If Approved for the Next Step Kicks off a Workflow Process
Which includes Document Management, BPM and Storage
Austin Austin
Scenario 2
Human Resources – Onboarding Employees
New Hire – Day One Processes
Insurance Forms, Tax Forms, Personal Information
Everyone is required to complete each step Not necessarily in order
Both Paper and Electronic Documents are processed
Steps are checked & approved manually and with automated processes
Kicks off a Workflow Process
Which includes Document Management, BPM and Storage
Austin Austin
Scenario 3
Lease Agreements –
Inbound Lease Agreements
The Old Way – Paper documents, stored in one place, accessed by one person in one location.
The New Way – Everything is scanned in Dual Stream mode (TIF and Searchable PDF), Full Text Search, Accessible by anyone, anyplace, anytime.
Leases and Associated Notes can be assigned as workflow tasks in SharePoint
Storage and Legal Holds can be managed effectively
Austin Austin
Austin Austin
Putting it all Together
Why SharePoint? • It’s not ECM
• It’s a platform for transforming your business
Why Partners? • Subject Matter Expertise
• Local Presence
• Able to address YOUR business challenges
Austin Austin
ScanMate
i1120 Scan Station
500
i1405 / i1420 / i1440
i730 / i750 / i780
i1840 / i1860
Trūper 3210
Ngenuity
9090 / 9125 / 9150
i4200 / i4600
i2600 / i2800
i5200 / i5600
i2400
Trūper 3610
Kodak Capture Pro Software supports
more than 160 non-Kodak document
scanners via TWAIN and ISIS drivers.
Austin Austin 30
Document Imaging Platform Standards that set the parameters for business growth
Jeff Shuey [email protected] M: +1 425 922 8056 Twitter: @jshuey Web: kodak.com/go/sharepoint
Find my Blog Posts Here: Kodak’s Grow Your Biz site - http://bit.ly/hDdnFl AIIM Capture Community - http://bit.ly/fYjWUY My personal blog - http://bit.ly/gOzKyQ
Austin Austin
Thanks to Our Other Sponsors!
Austin Austin
Reference Information
Start Here: Benefits of SharePoint 2010 as a Product Platform (34 pages)
Link: http://slidesha.re/tNXaxy on Three Will’s site For more detailed information:
SharePoint 2010 Walk Thru Guide (110 pages)
http://bit.ly/aUtb8D
Microsoft.com http://sharepoint.microsoft.com
Microsoft TechNet http://technet.microsoft.com/en-us/sharepoint/default.aspx
Benefits of
SharePoint
Getting Started on SharePoint
