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Administrators load data from various source GL systems in to a Model. Accounting team will review the data and should there be discrepancy in balancing accounts/amounts, the team will create Journal (s) to balance the amounts for reconciling. This is necessary since correcting the source system and reloading may take significant amount of down time. This process is typically done after month-end and quarter-ends.
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________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 1
01/01/2012
A SAP EPM Community Service
SAP BPC NW 10.0 Knowledgebase
JOURNALS
A SAP EPM Community Service
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 2
01/01/2012
A SAP EPM Community Service
Table of Contents
Executive Summary……………………………………………………………………………………………...3 What is a Journal ….……………………………………………………………………...4
Business Scenario……………..………………………………………………………………………………….4 Journal Process Overview………………………………………………………………...5
Accessing Journal Template/Workspace …………………………………………….………………...8 Journal Template Features …………………………………………………………………....…….……..10 Creating Journal Entries .……………………………………………………………………………….…...14 Finding Journals (Advanced Query Options) ….…………………………………..………….……15 Journal Entry Creation ….…….………………………………………………………………………….….17 Journal Entry Report ………………………….…..………………………………………………………....31 Journal Status/Activity ……..……………………..…………………………………………………….…..32 Journal Security …...……………………..……………………………………………………………….…….33 Journal Detail Table .…………………………………………………………………………………….……35 Disclaimer………………………………..…………………………………………………………………….….36
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 3
01/01/2012
A SAP EPM Community Service
Executive Summary:
This how-to-guide is to illustrate the purpose of Journals and introduces to following topics of Journals:
What is a Journal Journal Purpose/Business Reason Journal Flow/Process Journal Template Journal Workspace Journal Types Manage Journals (creating/posting/reopen/unpost) Locate Journals (Advanced Query) Journal Status Journal Security Journal Detail Table
This document is only covers web interface of Journals.
Assumptions:
We assume the user is familiar with user interface of BPC and BW. All required Dimensions and Model is in place.
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 4
01/01/2012
A SAP EPM Community Service
What is a Journal?
A Journal is a quick fix to balance an un-balanced account/amount It is a manually entered and traceable
adjustment(s)/correction(s) made to the system/model The changes do not cascade-down to the Source System Journal posting will update the corresponding InfoCube and
Journal Detail Table Any logic is written in Journal.lgf will be executed when the data is
written to the Model via Journal Entry Default.lgf is executed for Journal Entries only if the Journal.lgf is
not used
Business Scenario:
Administrators load data from various source GL systems in to a Model. Accounting team will review the data and should there be discrepancy in balancing accounts/amounts, the team will create Journal (s) to balance the amounts for reconciling. This is necessary since correcting the source system and reloading may take significant amount of down time. This process is typically done after month-end and quarter-ends.
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 5
01/01/2012
A SAP EPM Community Service
Journal Process Overview:
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 6
01/01/2012
A SAP EPM Community Service
Login in to the system:
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 7
01/01/2012
A SAP EPM Community Service
Initial/Home Screen:
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 8
01/01/2012
A SAP EPM Community Service
Accessing the Journal Template/List via the Web interface:
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 9
01/01/2012
A SAP EPM Community Service
Journal Templates Presence for available Models:
Templates exists for only two Models in this environment. You
can create Templates for other (reporting) Models as needed.
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 10
01/01/2012
A SAP EPM Community Service
New Journal Template Features:
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 11
01/01/2012
A SAP EPM Community Service
Journal Template – Reopen Rules:
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 12
01/01/2012
A SAP EPM Community Service
Journal Template – Parameters:
Journal Parameters can be configured for all the Journals that use the Template
Enforced Balanced Journal If checked will disable Balanced
Option within Journal Entry screen
Allow Journals to be Reopened If checked, it allows a Posted
Journal to be Reopened in a subsequent period otherwise this
option will be disabled in Journal Entry screen
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 13
01/01/2012
A SAP EPM Community Service
Changing the Journal Template Options and its Impact:
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 14
01/01/2012
A SAP EPM Community Service
Creating Journal Entries:
The Journal Tab consists of a Context menu and three sub-tabs for data
input/entry:
Journal Entries The journal entry sub-tab allows user to directly input
Journal postings
Additional Properties The additional properties sub-tab allows user to
enter additional properties defined in the Journal template
Advanced Journal Balancing Journal entries are checked dynamically for
out-of-balance records. If the condition fails, the system will highlight
the corresponding records
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 15
01/01/2012
A SAP EPM Community Service
Journal Landing/List: Displays all available Journals for a given Model and Context
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 16
01/01/2012
A SAP EPM Community Service
In Journal Landing page, go to Advanced Query option and view all the journals created by a specific user (if you do not remember the context)
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 17
01/01/2012
A SAP EPM Community Service
Journal Entry Creation – Available Options:
Single Journal entry – One Journal entry per account
Balanced – this option will require/force you to balance the journal
while posting
Reopen in next period – this option will allow you to reopen/copy
journal entry to another account or next period
Multi Headers – to generate a group of individual Journal entries
and all actions effect group
Multiple Values – for various DIMs selections in the Journal body
Auto Reverse – this option will allow you reverse debits and credits
value in journal entry in the next period
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 18
01/01/2012
A SAP EPM Community Service
Journal Entry Creation-Cond...
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 19
01/01/2012
A SAP EPM Community Service
Journal Entry Creation-Cond…
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 20
01/01/2012
A SAP EPM Community Service
Journal Entry – Additional Properties:
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 21
01/01/2012
A SAP EPM Community Service
Journal Entry Creation with Multi Header/Values options:
This will allow us to create and post Journals for multiple periods at once.
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 22
01/01/2012
A SAP EPM Community Service
Journal Entry Creation – Auto Reversal option:
When posted a Journal with Auto Reversal option selected, System will
automatically create a new Journal Entry with Saved status and Description
precede by %AUTO-REVERESED#xx% (xx being the reference to the
original GroupID which is the basis for this Journal Entry)
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 23
01/01/2012
A SAP EPM Community Service
Journal Entry Creation – Copy to:
Copy to, will allow you to copy the Journal to a new context.
Copy to the next period is checked the TIME DIM will be disabled
The Copied Journal Entry will be in Saved Status
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 24
01/01/2012
A SAP EPM Community Service
Journal Entry Creation – Reopen:
You can reopen a posted journal (source) to a different (destination)
period and category
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 25
01/01/2012
A SAP EPM Community Service
Journal Entry Creation – Unpost a previously posted Journal Entry & Lock a Journal Entry from modifications:
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 26
01/01/2012
A SAP EPM Community Service
Journal Entry – Auto Reverse:
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 27
01/01/2012
A SAP EPM Community Service
Journal Entry – Auto Reverse Contd…
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 28
01/01/2012
A SAP EPM Community Service
Journal Entry – Auto Reverse Contd…
One an Auto Reverse Journal Entry is posted a New Journal Entry will be
created with a pre-fix of “%AUTO-REVERSE#xx” in Description where
xx is the base Journal ID. The New Journal will be in Saved status
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 29
01/01/2012
A SAP EPM Community Service
Journal Entry – Ungroup:
A Journal with Multi Header/Value (Group ID) can be un-grouped to create individual Journal IDs From the Journal landing page Select the Journal Entry and click UnGroup button
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 30
01/01/2012
A SAP EPM Community Service
Journal Entry – Ungroup Contd…:
Ungroup will create individual Journal Entries:
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 31
01/01/2012
A SAP EPM Community Service
Journal Entry Report:
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 32
01/01/2012
A SAP EPM Community Service
Journal Status:
Journal Activity:
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 33
01/01/2012
A SAP EPM Community Service
Journal Security:
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 34
01/01/2012
A SAP EPM Community Service
Journal Security Contd…
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 35
01/01/2012
A SAP EPM Community Service
Journal Detail Table:
How to look up Journal Detail Table:
1. In BW, got to Transaction Code SE16
2. Enter table name UJA_APPSET_INFO and choose enter
3. Click F8, and note your Environment Prefix (in this case W4); Go back by
clicking green arrow () twice
4. Type UJA_APPL and click enter key; Select your Environment (Satya1),
Click F8 and note LEGAL prefix (JC0)
5. Go back by clicking green arrow () twice
6. Enter Journal Detail Table (/1CPMB/XXZZZJRDT) and press Enter Key
then F8 (XX = W4 & ZZZ = JC0) /1CPMB/W4JC0JRDT
________________________________________________________________________
Author: Chief Architect: Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , [email protected] , 1.800.836.8959, Page - 36
01/01/2012
A SAP EPM Community Service
Disclaimer:
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SAP Community Contributors:
Author: Chief Architect:
Satya Vipperla Jothi Periasamy SAP BPC Consultant SAP HANA/EPM/BI/EIM Community Thought Leader SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion [email protected] [email protected] , (916)-296-0228 - Cell