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RFID in Libraries 2009 presentation as given 10/11/2009
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www.swansea.ac.uk/lis
RFID Procurement
Mark Hughes
Head of Collections
Swansea University
www.swansea.ac.uk/lis
Agenda
1.0 The initial questions
2.0 Knowing what you want - the specification
3.0 Procurement methods
4.0 The Procurement process
5.0 Choosing a supplier
6.0 What happens next?
www.swansea.ac.uk/lis
1.0 The initial questions
Formalise ideas on:•Strategy•Resource•Timescale•Budget
Know:•what you want•why you want it•what you can commit to get it!
www.swansea.ac.uk/lis
1.0 The initial questions
http://anmika.com/page_1237046631862.html
• Transformational Technology• *Not* a 'Magic Bullet'• Staffing• Services• Customers / Users• Environment•LMS• Holistic Business Plan
Warning!: Innovation without a driving raison d'etre may end in expensive failure!
www.swansea.ac.uk/lis
2.0 Knowing what you want – the specification
•Clear & Comprehensive
•Functions as well as hardware
•Focus on function NOT process
•Standards (ISO 28560-2)•..the most critical part of the process..
http://www.donationcoder.com/Reviews/Archive/WordProcs/Screenshots/06-word07-spec.jpg
www.swansea.ac.uk/lis
•There is no equivalent to
UKCS for RFID
•Start from scratch
•Shared information
• or use the Open RFID in
Libraries Specification (ORILS)
•Free under Creative
Commons License
http://groups.google.com/group/ORILS
2.0 Knowing what you want – the specification
www.swansea.ac.uk/lis
2.0 Knowing what you want – the specification
• Background Information
• Required Hardware
• Required Functionality
• Service Expectations
• Training & Support
• Future Development
• Outline Project Plan
www.swansea.ac.uk/lis
3.0 Procurement methods
•Depending on the budget..
•'3 Quotes‘
•Tender Process
•Other – Purchasing Consortia /
Frameworks
•European Tender
– Open
– Competitive Dialogue
•Talk to your procurement
department
www.swansea.ac.uk/lis
4.0 The procurement process
•Minimum 82 day process, often 100+
•Pre Qualification Questionnaire - Optional
•‘Pre Tender Briefing’ – Optional
•Supplier Demonstrations
•Written clarifications
•References & site visits
•Evaluation Criteria – ORILS
www.swansea.ac.uk/lis
5.0 Choosing a supplier
http://youngmillionairegroup.com/blog/wp-content/uploads/choices.jpg
•Selection Criteria & Scoring
•Fair / Equal / Transparent
•Partnership
•..long term development & support
•High Cost = High Quality?
•Cheapest = Best Value?
•Which package suits YOUR
specific needs?
www.swansea.ac.uk/lis
6.0 What happens next?
•Written notifications with scores &
winner's score
•10 day 'Standstill'
•Feedback opportunity
•Order / contracts exchange
•Project meetings
•Project plan with delivery dates
http://www.portsmouth.gov.uk/images/
letterwriting_rdax_225x326.jpg
www.swansea.ac.uk/lis
6.0 What happens next?
•Tags / tagging station delivery
•Tagging of stock
•Delivery of stock wand
•Installation of SSU's
•Installation of security gates
•Installation of sorter
•Training
•Go-live
•Post implementation support
•..test at every step!
www.swansea.ac.uk/lis
Thank You & Good Luck with your implementations
Mark Hughes
http://twitter.com/Mark_H_Swansea
http://www.slideshare.net/Mark_H_Swansea