27
COMPREHENSIVE PowerPoint Tutorial 1 Creating a Presentation

Ppp

Embed Size (px)

DESCRIPTION

 

Citation preview

Page 1: Ppp

COMPREHENSIVE

PowerPoint Tutorial 1

Creating a Presentation

Page 2: Ppp

XPXPObjectives• Open and view an existing PowerPoint

presentation• Switch views and navigate a presentation• View a presentation in Slide Show view• Plan a presentation• Create a presentation using a template

New Perspectives on Microsoft Office PowerPoint 2007 2

Page 3: Ppp

XPXPOpening an Existing PowerPoint Presentation

New Perspectives on Microsoft Office PowerPoint 2007 3

Page 4: Ppp

XPXPSwitching Views and Navigating a Presentation• The PowerPoint window contains features

common to all Windows programs, as well as features specific to PowerPoint– Slide pane– Notes pane– Slides tab• Thumbnails

– Outline tab

New Perspectives on Microsoft Office PowerPoint 2007 4

Page 5: Ppp

XPXPViewing a Presentation in Slide Show View• When you prepare a slide show, you can add

special effects to the show:– Slide transitions– Animations– Progressive disclosure– Footer

New Perspectives on Microsoft Office PowerPoint 2007 5

Page 6: Ppp

XPXPUsing Templates• PowerPoint helps you quickly create effective

presentations by using a template– A PowerPoint file that contains the colors,

background format, font styles, and accent colors for a presentation

• Click the Office Button , and then click New• In the pane on the left side of the New

Presentation dialog box, click New from existing in the list under Templates

• Double-click the template you wish to use

New Perspectives on Microsoft Office PowerPoint 2007 6

Page 7: Ppp

XPXPModifying a Presentation• A placeholder is a region of a slide, or a location

in an outline, reserved for inserting text or graphics

• A text box is an object that contains text– An Active text box appears with dashed lines and

sizing handles around the text – Sizing handles are small circles and squares on the

corners and sides of the text box

New Perspectives on Microsoft Office PowerPoint 2007 7

Page 8: Ppp

XPXPModifying a Presentation• A bulleted list is a list of “paragraphs” with a special

character to the left of each paragraph– Bulleted item– First-level bullet– Second-level bullet

• Subbullet

• A numbered list is a list of paragraphs that are numbered consecutively on the slide

• In all your presentations, you should follow the 6 x 6 rule as much as possible: Keep each bulleted item to no more than six words, and don’t include more than six bulleted items on a slide

New Perspectives on Microsoft Office PowerPoint 2007 8

Page 9: Ppp

XPXPCreating Effective Text Presentations• Think of your text presentation as a visual map of your oral

presentation. Show your organization by using overviews, making headings larger than subheadings, and including bulleted lists to highlight key points and numbered steps to show sequences

• Follow the 6 × 6 rule: Use six or fewer items per screen, and use phrases of six or fewer words. Omit unnecessary articles, pronouns, and adjectives

• Keep phrases parallel. For example, if one bulleted item starts with a verb, all the other bulleted items should start with a verb. Or, if one bulleted list is a complete sentence, all the items should be complete sentences

• Make sure your text is appropriate for your purpose and audience

New Perspectives on Microsoft Office PowerPoint 2007 9

Page 10: Ppp

XPXPEditing Slides• The slide title text is a text box at the top of the

slide that gives the title of the information on that slide

• The slide content is a large box in which you type a bulleted or numbered list or insert some other kind of object

• You also can enter text using the Outline tab

New Perspectives on Microsoft Office PowerPoint 2007 10

Page 11: Ppp

XPXPEditing Slides

New Perspectives on Microsoft Office PowerPoint 2007 11

Page 12: Ppp

XPXPDeleting Slides• In Normal view, go to the slide you want to

delete so it appears in the slide pane, and then click the Delete button in the Slides group on the Home tab

or• Click the desired slide thumbnail in the Slides

tab, click the slide icon in the Outline tab, or in Slide Sorter view, select the slides you want to delete, and then press the Delete key

New Perspectives on Microsoft Office PowerPoint 2007 12

Page 13: Ppp

XPXPAdding a New Slide and Choosing a Layout• A layout is a predetermined way of organizing

the objects on a slide including placeholders for title text and other objects

• When you insert a new slide, it appears after the current slide, with the default layout, Title and Content

New Perspectives on Microsoft Office PowerPoint 2007 13

Page 14: Ppp

XPXPAdding a New Slide and Choosing a Layout

New Perspectives on Microsoft Office PowerPoint 2007 14

Page 15: Ppp

XPXPPromoting, Demoting, and Moving Outline Text• Working in the Outline tab gives you more

flexibility because you can see the outline of the entire presentation

• To promote an item means to raise the outline level of that item

• To demote an item means to decrease the outline level

New Perspectives on Microsoft Office PowerPoint 2007 15

Page 16: Ppp

XPXPPromoting, Demoting, and Moving Outline Text

New Perspectives on Microsoft Office PowerPoint 2007 16

Page 17: Ppp

XPXPPromoting, Demoting, and Moving Outline Text• You can move outline text by dragging the text in

the Outline tab

New Perspectives on Microsoft Office PowerPoint 2007 17

Page 18: Ppp

XPXPMoving Slides in Slide Sorter View

• In Slide Sorter view, PowerPoint displays all the slides as thumbnails, so that several slides can appear on the screen at once

• On the status bar, click the Slide Sorter button• Dragging and dropping slides in Slide Sorter view

will rearrange them in the presentation

New Perspectives on Microsoft Office PowerPoint 2007 18

Page 19: Ppp

XPXPMoving Slides in Slide Sorter View

New Perspectives on Microsoft Office PowerPoint 2007 19

Page 20: Ppp

XPXPChecking the Spelling in a Presentation

• Before you print or present a slide show, you should always perform a final check of the spelling of all the slides in your presentation

• PowerPoint does two types of spell check:– The regular type is when PowerPoint finds a word

that’s not in its dictionary– The other type is called contextual spelling, which

checks the context in which a word is used

New Perspectives on Microsoft Office PowerPoint 2007 20

Page 21: Ppp

XPXPChecking the Spelling in a Presentation

New Perspectives on Microsoft Office PowerPoint 2007 21

Page 22: Ppp

XPXPUsing the Research Task Pane• PowerPoint enables you to search online services

or Internet sites for additional help in creating a presentation

• A thesaurus contains a list of words and their synonyms, antonyms, and other related words

• You access the Research task pane by clicking the Review tab on the Ribbon, and then clicking either the Research or the Thesaurus button in the Proofing group

New Perspectives on Microsoft Office PowerPoint 2007 22

Page 23: Ppp

XPXPUsing the Research Task Pane

New Perspectives on Microsoft Office PowerPoint 2007 23

Page 24: Ppp

XPXPCreating Speaker Notes• Notes (also called speaker notes) help the speaker

remember what to say when a particular slide appears during the presentation

• They appear in the notes pane below the slide pane in Normal view

• You can also print notes pages with a picture of and notes about each slide

New Perspectives on Microsoft Office PowerPoint 2007 24

Page 25: Ppp

XPXPPreviewing and Printing a Presentation

• PowerPoint provides several printing options– Color, grayscale, or pure black and white– Handouts are printouts of the slides themselves;

these can be arranged with several slides printed on a page

– Overhead transparency film

• Print Preview allows you to see the slides as they will appear when they are printed

New Perspectives on Microsoft Office PowerPoint 2007 25

Page 26: Ppp

XPXPPreviewing and Printing a Presentation

New Perspectives on Microsoft Office PowerPoint 2007 26

Page 27: Ppp

XPXPPreviewing and Printing a Presentation

New Perspectives on Microsoft Office PowerPoint 2007 27