POWER POINT

ESSENTIALSDaniela Balderas #1

VIEWING A PRESENTATION IN

A DIFFERENT WAYS.• Normal view: is the default view that lets you focus on an individual slide.

The slide you are currently editing is called the current slide. The current

slide appears in the Slide pane.

• Slide Sorter view: displays all the slides in a presentation on a single

screen.

• Notes Page view: shows one slide at a time, along with any notes that are

associated with the slide.

• Slide Show view: lets you preview your presentation on the screen, so

you can see it the way your audience will see it.

• Reading view: is like Slide Show view except it´s in a window rather than

filling the entire screen.

CHANGE PRESENTATION´S

VIEW COLOR• You can modify your presentation´s view by changing its color.

• Microsoft PowerPoint 2010 colors:

1. Color

2. Grayscale

3. Black and White

• You can found them in the Color or Grayscale group in the View

tab.

USING ZOOM

• This tool let you change the magnification of

slides on the screen.

• You can use the Zoom dialog box or the Zoom

control to change magnification levels.

VIEWING MULTIPLE

PRESENTATIONS AT ONCE.

• You can have multiples presentations open at the

same time, and you can arrange their windows so

that they are all visible at once.

CREATING PROPERTIES FOR A

PRESENTATION.• Properties are details that the user defines in his/her

document.

• Documents properties include detailed information such as:

1. Title

2. Author´s name

3. Subject

4. Key words.

PRESENTATION BASICS

CHOOSING A DIFFERENT FILE FORMAT

• PowerPoint can save presentations in several

different file formats.

• Files of different formats can have the same file.

USING A PRINT PREVIEW AND CHANGING THE PRINT LAYOUT

• PowerPoint´s Print Preview feature shows you how your slides will look on

paper before you print them.

• You can preview and print a presentation in several different formats:

1. FULL PAGE SLIDE: One slide prints per page as large as possible.

2. NOTES PAGES: One slide prints per page with any notes below it.

3. OUTLINE: The text of the presentation prints in outline form; graphics do not

print,

4. HANDOUTS: Multiply slides print per page, designed for distribution to an

audience. (2-9 slides per page)

WORKING WITH TEXT

ALIGNING PARAGRAPHS• PowerPoint aligns text along the left margin.

• PowerPoint provides four paragraph alignment options:

1. ALIGN TEXT LEFT: aligns the paragraph at the left edge of the

object in which the text resides, whether the object containing

the text is placeholder, a table cell, or a text box.

2. CENTER: aligns the paragraph in the center of the object.

3. ALIGN EXT RIGHT: aligns the paragraph at the right edge of the

object.

4. JUSTIFY: aligns text to both the left and right margins to

distribute the paragraph of text evenly across the width of the

object.

SETTING LINE SPACING• Line Spacing to allow more or less room between lines of

paragraph, and also between paragraphs.

• Line Spacing options:

1. 1.0

2. 1.5

3. 2.0

4. 2.5

5. 3.0

• Its located in the Paragraph Tab.

WORKING WITH BULLETED LISTS

• Bullets are small dots, arrows, circles, diamonds,

or other graphics that appear before a short

phrase or word.

• Bulleted list is a set of paragraphs (two or more)

that each start with a bullet symbol.

APPLYING A QUICK STYLE TO A TEXT BOX

• Allow you to quickly format any text box or

placeholder with a combination of fill, border, and

effect formats to make the object stand out on the

slide.

ALIGNING TEXT IN A TEXT BOX

• Use the same alignment options in a text box that

are available for a text placeholder:

1. Left

2. Center

3. Right

4. Justify

SETTING UP COLUMNS IN A TEXT BOX

• PowerPoint enables you to create columns in text

box to present information you want to set up in

lists across the slide but do not want to place in

PowerPoint tables.

TURNING SPELLING OPTIONS OFF

• Sometimes it is possible you want the Microsoft

PowerPoint spelling or grammar options to ignore

misspellings in some text.

DESIGNING PRESENTATION

APPLYING A THEME TO A PRESENTATION

• The themes names are in alphabetical order in the

gallery.

• The name of the current theme is displayed on

the status bar to the right of the slide number

information.

CHANGING THEME COLORS

• If you don´t like the colors used in the theme tou

´ve chosen, you can change them.

• You can select the colors from some other theme,

or you can create your own color theme.

CHANGING THEME FONTS

• Each theme supplies a combination of two fonts to

be applied to headings and text.

• Collectively these two fonts are called a FONT

THEME.

APPLYING CUSTOM BACKGROUND

• The same background options for text boxes also

apply to slide backgrounds.

• Format Background dialog box to create and

modify any background, even a default theme

background.

INSERTING A DATE, FOOTER, AND SLIDE NUMBERS

• A footer is text that reapts at the bottom of each

slide in a presentation.

• You have two choices when inserting a date: a

date automatically updates by changing to the

current date each time the presentaton is opened

or a fixed date.

REMOVING SECTIONS

• Sections offer an easy way of selecting groups of

slide together, so you can move them, format

them, or even delete them.