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PERSONAL ARCHIVINGBRIAN MEAGHER
WHAT IS PERSONAL ARCHIVING ?
BRING THE ARCHIVIST CLOSER TO THE CREATOR
THE NEED FOR A PLAN
1. SET A GOAL4. ORGANIZE ORIGINALS
2. TAKE AN INVENTORY
5. ASSIGN PRIORITIES
6. SELECT THE DIGITIZATION
METHOD
3. SELECT ITEMS TO DIGITIZE
9. ORGANIZE DIGITAL ITEMS
8. DIGITIZATION
7. PREPARE TECHNICAL ASPECTS
10. PRESERVE DIGITAL ITEMS
THE PLAN
1. SET A GOAL
SCAN PHOTOS FROM MY MOM’S PHOTO ALBUM
TRANSFER THIS BOX OF CD-Rs TO MY COMPUTER
DIGITIZE ALL THE AUDIO-VISUAL MATERIAL FROM MY OLD BAND
2. TAKE AN INVENTORY
21 GALLONS OF CASSETTES6 DAT TAPES12 VHS TAPES20 VHS-C TAPES4 Hi-8 TAPES10 CD-RsNOTEBOOKS, SCRAPBOOKS, LETTERSABOUT 50 PHOTOSABOUT 30 POSTERS
3. SELECT ITEMS TO DIGITIZE
DECIDE WHAT TO KEEP:- RAW MATERIALS AND THEIR DOCUMENTS- FINAL PRODUCTS AND THEIR DOCUMENTS
ELIMINATE JUNK AND DUPLICATES
4. ORGANIZE ORIGINALS
5. SET PRIORITIES
FRAGILITY OF THE MEDIA
RARITY OF THE ITEM
AMOUNT OF USE FOR THE ITEM
AGE OF THE MATERIAL
MOST FRAGILE
DYING OR EXTINCT MEDIA:- FLOPPY DISKS- ZIP DRIVES, JAZ DRIVES- OLD VIDEO FORMATS
THINGS IN A CARTRIDGE:- CASSETTES- VHS- DATS
LESS FRAGILE:
REEL-TO-REEL TAPE:- EXCEPT TAPE MADE BEFORE 1960- AMPEX ¼” TAPE MADE BETWEEN 1977 AND 1983
PAPER AND PHOTOS:- WATCH FOR MOLD DAMAGE- NEWSPRINT AND OLD FAXES
CD-Rs MORE THAN 7 YEARS OLD
LEAST FRAGILE
CELLULOID FILM:- 8MM, 16MM, SLIDES- WATCH FOR VINEGAR SYNDROME
VINYL
6. SELECT THE DIGITIZATION METHOD
DIGITIZE AT HOME
SEND MATERIAL OUT TO BE DIGITIZED
7. PREPARE TECHNICAL ASPECTSASSEMBLE NECESSARY EQUIPMENT
7. PREPARE TECHNICAL ASPECTS
DECIDE ON FILE FORMATS
IMAGES: TIFF, PNG OR JPEG
VIDEO: MPEG-2, MPEG-4 OR AVI
AUDIO: BWF OR WAV
7. PREPARE TECHNICAL ASPECTS
DECIDE HOW YOU WILL NAME AND ORGANIZE YOUR FILES
FIGURE OUT WHERE THE FILES WILL BE STORED
8. DIGITIZATION
9. ORGANIZE DIGITAL ITEMS
CONSISTENCY IS THE BEST POLICY
USE GOOD FOLDER NAMES
ADD NOTES, TAG IMAGES
10. PRESERVE DIGITAL ITEMS
LIBRARY OF CONGRESS 3-2-1 RULE:
- 3 COPIES OF EVERYTHING- 2 DIFFERENT MEDIA- 1 DIFFERENT LOCATION
10. PRESERVE DIGITAL ITEMS
PRINT OUT ANY NOTES YOU HAVE MADE AND STORE IT WITH YOUR ORIGINALS
CHECK ON DIGITAL MEDIA EVERY 5 TO 7 YEARS TO MAKE SURE IT IS STILL READABLE
IF YOU ARE STARTING FROM DIGITAL:
1. GATHER THINGS
TOGETHER
2. DECIDE WHAT TO KEEP
3. ORGANIZE4. SAVE USING THE 3-2-1 RULE
NOT JUST THE STUFF ON YOUR COMPUTER
EMAILS
WEBSITES & BLOGS
SOCIAL MEDIA
CLOUD-SAVED ITEMS
LOTS OF RESOURCES AVAILABLE
EMAILS – THUNDERBIRD, GOOGLE TAKEOUT, MUSE, MAILSTORE
SOCIAL MEDIA – FACEBOOK AND TWITTER ARCHIVE FUNCTIONS
PERSONAL ARCHIVING SOFTWARE – MYKIVE, EVERNOTE, LIFEMAP
