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Open Atrium in Higher Education
Powerful, Flexible, Open Collaboration
What IS online collaboration?
Online Collaboration Software...
• connects people and teams with information they need to get work done together.
• sometimes focuses more on “assets” -- like sharing documents and storing files (think traditional course mgt software for storing syllabi and course materials)
• sometimes focuses more on “communications” -- like sharing discussions and ideas (think Yammer, or a discussion board)
And to organize it...
But Also...
• the landscape for collaboration software is changing rapidly.
• people like to declare things like “email is dead!” while most of us are still using them (especially slower to change organizations).
• collaboration can be a challenging, expensive, and large problem to tackle, especially for a large and complex organization.
and that makes things particularly challenging for higher education.
What We Hear from Higher Ed
We Need collaboration! For stuff like...
• an admissions process with outside reviewers
• a research portal for publishing and finding research
• an intranet for faculty and staff
• course materials and communications
• intradepartmental communications
• connecting disparate campuses or campus organizations
but higher education is unique when it comes to collaboration solutions.
Collaboration is challenging in higher education because there are so many
different types of projects.
Georgetown University
Admissions Staff Member
“ ”
I see a deep-rooted resistance to change, maybe because we haven’t
always been focused on realizing efficiency gains from technology.
UC San Diego School of Law
Board Member
“ ”
Decision by committee usually means outdated software.
Southern Methodist University
Engineering Professor
“ ”
Ledaership is moving toward a much more business-minded approach to
course offerings. Lowered cost of delivery, higher customer base, and less revenue being derived from traditional
tuition.
Johns Hopkins University
Director of Non Degree Programs
“ ”
In Summary...
• We collaborate in a LOT of different ways, and a lot of different places, in higher ed.
• There’s a bit of a resistance to new solutions.
• The bigger the decision, the less likely we are to be on “the cutting edge”
• But we have an interest in figuring out new ways to add value - for students, faculty, and researchers.
How Open Source Helps
Open Source Allows Higher Ed to...
• Create solutions for multiple needs, without running up licensing costs.
• “Try Small Before you Buy Big.”
• Integrate with Plugins, instead of reinventing googledocs or destroying someone’s “favorite tool.”
• Create the potential for new value
What is Open Atrium?
Open Atrium is open source collaboration software used to build intranets, portals, & collaboration
platforms for organizations.
Features!
Extensible Intranet• Documents • Events • Discussions • Multimedia • Mobile Access • Data Privacy
Social Collaboration Platform• Discussions • Custom Dashboards • Multimedia • Events Calendar • Activity Streams • Notifications • Social tools
Knowledge Management System
• Document Management
• Multimedia • Mobile Access • Data Privacy • Identity
Management • Workflow • Tags & Taxonomies
Learning Management System
• Document Management
• Course Calendar • Multimedia • Learning Tools • Identity Management • Discussions
Building Blocks
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
So what does it look like in higher ed?
Same building blocks, many options.
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
CLINICAL TRIAL TEAMS
MEMBERS
FACULTY STUDENTS
RESEARCHERS
UNIVERSITY RESEARCH PORTAL
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
SPACES = Clinical Trials Published Research Research Initiatives
SUB-SPACES = WARCEF Clinical Trial
SECTIONS = Clinical Trial Calendar Clinical Trial Discussion
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
REVIEW TASK FORCE
ADMISSIONS STAFF
FACULTY OUTSIDE REVIEWERS
SUPPORT STAFF
ADMISSIONS COLLABORATION SPACE
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
SPACES = Admissions Review
SUB-SPACES = Outside Reviewers Forum
SECTIONS = Review Process Tasks Review Calendar
Get Started!
Give it a Try!
• Open Atrium is an open source distribution of Drupal code.
• It is free to download to anyone. (drupal.org/project/openatrium)
• Installing the code from Drupal requires technical knowledge and an understanding of Drupal.
• Less-technical teams can try out Open Atrium in a hosted environment, like on Pantheon. (getpantheon.com)
• A developer team can help you use or customize it.
Within a section
Your OA site accommodates anyone from the anonymous internet user to collections of members on your site.
Open Atrium ships with the following types of content:
SITE Acme Intranet
+
S E C T I O N
Benefits� Discussion� Forum
S E C T I O N
Employee� BenefitsS E C T I O N
Company� Policies
Within� a� section� are� content� items
HTML
Pages
Events
Discussions
S E C T I O N
New� Policy� Feedback� ForumS E C T I O N
Drafted� Company� PoliciesS E C T I O N
Salary� Info
Employee� ContractsS U B - S PA C E
S PA C ES PA C E
Employee� ResourcesS U B - S PA C E
ACME HR
Open Atrium 2 Building Blocks
A Case Study
Open� Atrium� is� built� to� organize� people� and� content� in� ways� that� maximize� collaboration� without� sacrificing� data� security.� Like� a� filing� cabinet� that� has� some� drawers� locked� and� others� open,� OA� allows� granular� control� over� who� can� access� which� parts� of� your� site.
The� Acme� Company� took� the� building� blocks� of� the� OA� 2� components� above� to� create� an� intranet� that� meets� their� content� creation,� asset� storage,� collaboration,� and� security� needs.�
document� pages,� wiki� pages,� articles,� and� document� management
D O C U M E N T S
E V E N T S
D I S C U S S I O N S
calendaring� with� iCal� integration� and� geolocation
forums,� discussion� posts,� and� media� attachments� to� conversations
W O R K T R A C K E R
Monitor� projects,� milestones,� and� deliverables
ContentPermissionsStructurePeople
P U B L I C
P R I VAT E
M I X E D - M O D E+
any� registered� user� can� see� this� space
only� members� of� the� space� can� access� the� content
the� top� level� space� is� public,� but� with� many� private� areas� nested� below
Control who has access to what content from the individual member to multiple groups of users.
a� collection� of� content.� Similar� to� a� filing� cabinet
OA lets you build the information architecture that meets the need of your content.
an� additional� division� of� content� within� a� space,� like� the� drawer� of� your� filing� cabinet
where� your� content� actually� lives� on� your� site,� like� the� file� folder� in� the� drawer
a� user� with� access� to� your� site's� spaces
a� collection� of� users� that� span� a� related� purpose� across� multiple� spaces
an� ad-hoc� collection� of� users� specific� to� one� space
T E A M
M E M B E R
G R O U P
S E C T I O N
S U B - S PA C E
S PA C E
Worktracker
Registered users of the ACME INTRANET
ACME's HR employees with access to multiple spaces
ACME's leadership with access to multiple spaces
G R O U P G R O U PM E M B E R S
Executives HR Department
Works on new policies in a restricted section
T E A M
Policy WritersEmployees
+
HR� Work� SpaceS U B - S PA C E
Atrium Docs & Videos
docs.openatrium.com
Read & Watch
Get Help from the Atrium TeamGet Started with Open AtriumPhase2’s strategic consulting packages are built to provide you with the information and guidance necessary to put the Open Atrium tools to use for your organization.
Roadmap Jumpstart Igniter
1-day of consulting with a product and experience expert. Perfect for stakeholders, site owners, and site builders.
1-day of training for site builders with a technical expert.
Combine the Roadmap and Jumpstart programs for an in-depth 2-day strategy and implementation session for your organization.
You’ll Learn How to...
Use OA ‘s key features
Use the OA structure
Identify your audiences and key uses
Create groups, teams, spaces, and sections
Customize OA’s look and feel
Configure key features for your use
You’ll Get...
Working roadmap document
Course materials
Price $7,500 $7,500 $13,000 (you save $2K!)
To find out more, contact [email protected].
contact [email protected]
