My Sites - How to use or not

Richard Willis

About the Speaker….

Richard WillisWorking in education integration for 6 yearsManaging Director SalamanderSoft LtdProject Coordinator SharePoint Learning KitProject Coordinator Microsoft Learning Gatewayhttp://blog.salamandersoft.co.ukrichardw@salamandersoft.co.ukTwitter - rpwillis

Contentsa or Content SlideAudience Survey

What are My SitesBasic UsageOut of the BoxPersonalization Site LinksCustomizationBarriers To AdoptionBest Practises

Audience Survey

Which version of SharePoint?2003MOSS 2007WSS 2007

Have you implemented My Sites?

What are My Sites

A central location for you to view and manage all of your personal informationA way for other users to learn about youAn information hub

Basic Usage

StoragePersonal DocumentsShared DocumentsTasksListsCalendarLinks

Basic Usage

Personal PageColleaguesPersonalised web parts

WeatherRSS feeds

Profile InformationPictureAbout meSkills etc.

Out of the Box

By default, your My Site includes two pages

My HomePersonal sitePrivate

My ProfilePublicLook and feel determined by Administrator

Personalization Site Links

Problem they solveWhat is the “Holy Grail” solutionWhat they areHow to implement

Questions they answer

How many sites do you go to do your job?How do you keep track of those sites?What happens when you change roles and need to find where the new information is located?

Scattered Information

Local storage of linksBookmarksLinks in emailsLinks in documents

Multiple DevicesDesktops, Laptops, Mobiles

Access from other computersAway from your deskShared or colleagues’ computers

Holy Grail

One Place To Go To Do My JobA view of everything you need to do your job

Personal Views of aggregated links, web parts, dashboards, etc. Automatically displayed Role Based sites

Turn My Sites into Information HubMy Virtual Workplace

What are Personalization Site Links?

Accessed via SharePoint Central Administration

Shared Service Administration site

Creates additional tabs on My SiteAppear between “My Home” and “My Profile” tabsLink to existing sitesShown based on audience membership

Demo

PLACE DEMO TITLE HERECreate Personalization link

Customization

My profile page can be customized by an AdministratorMy home can be modified by the user

Customization – My Home

My home generic changesDo not change the site definitions – site will be in an unsupported stateFeature staplingOnly for new My SitesMySiteCreate - Community Kit for SharePoint

http://www.codeplex.com/CKSChange master pageAdd, delete, modify web parts

Barriers To Adoption

Internal training resources not availableNo retention policy for contentPrivacy/Data ProtectionLack of ControlPupils are site owners

Best Practices

Decide what you want My Sites forStart with pilot groupPromote certain features and get feedbackInclude link in email signatureOrganisational Leaders to blogConsider to be mini-collaboration sitePlan storage before rolling out

Best Practices

Profiles can be used without personal sitesPersonalization Site Links can be exposed without personal sites

Personalization Services Permissions

Accessed via SharePoint Central Administration

Shared Service Administration site

Specify who can get personal sitesCan allow users to manage profile data WITHOUT having a personal site

Any Questions

Thank you for attending!

http://blog.salamandersoft.co.uk