Art in the CloudsCreating an Archivalfor Museum Assets using Cloud Storage and Open Source

Repository

Jane Alexander & Niki KrauseCleveland Museum of Art

Looking at the Big Picture

DIGITAL STRATEGY

Archival Repositoryin Collection-informationand Scholarship Backbone

Bruce buried by DVDs

INCEPTION

Inception

Photo Studio’s artwork photography

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uncropped, high-res mastersthree sets of 3800 archival DVDs

manual lookup / pull to use

long-term viability of DVDs

gold DVDs = $$$$$$

= 11,400

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ditch the DVDs, move to onlinebut, it’s archival in nature

storage

Interdepartmental Team

CIO + Applications Services Manager (leader)

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Museum Archivist + Digital ArchivistIT network+infrastructure+storage duoLibrary Applications Analyst / developerPhoto Studio Assistant Manager

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PhotographersCollections Management / RegistrarConservation staffPerforming Arts, Music, and Film staff

Approach

inventory digital materials

identify appropriate standards

storage platform+management

map metadata

define workflows

ingest+iterate

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software

Inventory & Projections

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artwork photographyconservation photography editorial photography business documentsAV of institutional historyAV of lectures, performances artwork in time-based media

= 20TB now, 35TB

by 2018

Standards

OAIS reference model

preservation file formats

PREMIS

descriptive & technical metadata

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• schemas••

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Dublin Core (DCMI)IPTC mapped to DCMI

local metadata needs = local schema

Storage Platform Options

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onsite hardware/storage + AMSSaaS/hosted solution

cloud-based hardware/storage,with in-house AMS administration

…but there were concerns!

Performance

Virtual Data Center on same ISP trunk

5 years = $500,000+

Archival Management

Options considered:

Systems

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DSpace (open source/SaaS, MIT)CONTENTdm (SaaS, OCLC)

Fedora Commons (open source, Cornell)

Archivematica (open source)

Invenio (open source, CERN)

Ingest Progress @ 9 Months

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editorial photography — ⅔ ingestedartwork photography — ½ staged, mapped conservation photography —file name review+de-duping underway

business documents — scripting xformations AV — detailed inventory, analog to digital artwork in time-based media– 10 works accessioned so far

– team working on in-house standards

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Challenges

• developer is leavingTOMORROW

staff time– Digital Archivist

the museum

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– Conservation and PAMF staff availability

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network storage running highdemand for more DSpace installs