Motivation Alone Cannot Help - HRIS - TimeTrax

Motivation Motivation alonealone cannot help!cannot help!

Presenter: Fariha NadirPresenter: Fariha Nadir

EfroTech ServicesEfroTech Services

The New World of HRThe New World of HR

Soft Skills?Soft Skills? Hard Skills? Hard Skills?

Both?Both?

…………..The new ageThe new age

IT in action!IT in action!

IT as a strategic Business Driver! IT as a strategic Business Driver! EfroTech – View of IT as a Business EfroTech – View of IT as a Business

enabler with thouch-points across the enabler with thouch-points across the organizationorganization

Transform HR processes into Transform HR processes into collaborative business applicationscollaborative business applications

EfroTech across the globe EfroTech across the globe with…with…

HR DashboardsHR Dashboards Travel and Leave Authorization Travel and Leave Authorization

WorkflowsWorkflows Employee on-boardingEmployee on-boarding Compensation & BenefitsCompensation & Benefits Bio-metric Attendance SystemsBio-metric Attendance Systems

Real Life Examples!Real Life Examples!

3 Countries, 3 Companies, 3 Industries 3 Countries, 3 Companies, 3 Industries

– – ONE SOLUTION!ONE SOLUTION!

Case Study 1 – 360Case Study 1 – 360TrainingTraining

E-learning pioneer << high quality E-learning pioneer << high quality workforce education online!workforce education online!

Tech-savvy company?Tech-savvy company?

HR processes manual or automated? HR processes manual or automated? Specifically – Time and Attendance Specifically – Time and Attendance Management?Management?

...360...360TrainingTraining

Problems:Problems:

Labor intensive, Labor intensive, Time consuming and Time consuming and Impossible to track precise time of an activityImpossible to track precise time of an activity

There was no system of attendance and There was no system of attendance and workforce tracking and lack of automation of workforce tracking and lack of automation of key administrative processes also caused key administrative processes also caused unavailability of valuable reporting to keep HR unavailability of valuable reporting to keep HR operations efficient operations efficient

……360360TrainingTraining

Completing accurate payroll in a timely Completing accurate payroll in a timely manner was one of the many challengesmanner was one of the many challenges

Absence of an automated Leave Absence of an automated Leave management is always chaotic, management is always chaotic, processing of leaves manually and on processing of leaves manually and on paper is perturbing, costly on account of paper is perturbing, costly on account of time & money and above all, discrepant. time & money and above all, discrepant.

Case Study 2 – Barclays U.A.E. Case Study 2 – Barclays U.A.E. & Egypt& Egypt

Major global financial services Major global financial services provider for over 300 years!provider for over 300 years!

History of being in the forefront of History of being in the forefront of technology and still, the payroll technology and still, the payroll department lacked FAR behind!department lacked FAR behind!

……BarclaysBarclays

…….was running an outdated, rigid & .was running an outdated, rigid & inflexible payroll software which was unable inflexible payroll software which was unable to keep it pace up with the growing staff to keep it pace up with the growing staff and neither it was giving any technological and neither it was giving any technological edge, on top of them it was consuming lot edge, on top of them it was consuming lot of resources when end of month comes, of resources when end of month comes, there were more inaccuracies and there were more inaccuracies and additional costs associated too in that additional costs associated too in that circumstance completing payroll in a timely circumstance completing payroll in a timely manner was one of many challengesmanner was one of many challenges


Many times mistakes were found and Many times mistakes were found and Payroll clerks had to spend Payroll clerks had to spend hours and hours and days days completing the Process by re-completing the Process by re-keying, like every other bank, Barclays keying, like every other bank, Barclays bank UAE has many employees on bank UAE has many employees on different jobs and each position has a different jobs and each position has a different pay rate, department & pay different pay rate, department & pay rules, with the latest payroll tax rules, with the latest payroll tax compliance issues and regulations. compliance issues and regulations.


All of these factors caused All of these factors caused complexes; probability of errors in complexes; probability of errors in employee paychecks was also on employee paychecks was also on higher side, since there were more higher side, since there were more factors involved such as overtime factors involved such as overtime pay, various pay rates, etcpay, various pay rates, etc

Case Study 3 – CNBC & SamaaCase Study 3 – CNBC & Samaa

world leader in business news and world leader in business news and information, breaking the major information, breaking the major stories of the day and providing stories of the day and providing viewers the world over with insight, viewers the world over with insight, detailed analyses and real-time detailed analyses and real-time access to market data as well as access to market data as well as minute to minute indispensable minute to minute indispensable business information and interviews business information and interviews with business leaderswith business leaders

……CNBC & SamaaCNBC & Samaa

Both channels’ admin department Both channels’ admin department was encumbered by legacy was encumbered by legacy procedures that required the firm to procedures that required the firm to manually track employee time and manually track employee time and attendance by paper records. attendance by paper records.


They were looking for a solution for They were looking for a solution for tracking employee’s time that would tracking employee’s time that would drastically reduce paperwork and increase drastically reduce paperwork and increase the company's efficiency and productivity the company's efficiency and productivity through improved data accuracy. through improved data accuracy.

Additionally they required a system that Additionally they required a system that would allow easy access with highest would allow easy access with highest possible security & safety for staff and the possible security & safety for staff and the many visitors that use the venues daily.many visitors that use the venues daily.


The objective was to properly identify The objective was to properly identify people, and verify their identity people, and verify their identity through an authentication process so through an authentication process so they can be held accountable for they can be held accountable for their actions. They also wanted to their actions. They also wanted to assure that only authorized assure that only authorized individuals are able to access individuals are able to access premises in order to protect the premises in order to protect the confidentiality and integrity.confidentiality and integrity.

Solution!Solution!

TimeTrax - TimeTrax - Integrated Attendance, Integrated Attendance, Payroll, Leave & Travel Payroll, Leave & Travel ManagementManagement

eAttendanceeAttendance ePayrollePayroll eLeaveeLeave eTraveleTravel

Solution!Solution!

360360TrainingTraining - - The TimeTrax The TimeTrax eAttendance solution completely eAttendance solution completely automates time and attendance. automates time and attendance. Employees use TimeTrax-provided RFID Employees use TimeTrax-provided RFID based cards or use finger impressions to based cards or use finger impressions to get in and out. The system calculates the get in and out. The system calculates the salary based on the various pay rules, salary based on the various pay rules, including shift, overtime, holiday and including shift, overtime, holiday and leave pay. leave pay.

Solution!Solution!

BarclaysBarclays - the system being user friendly, - the system being user friendly, web-based, supports for a SQL database and web-based, supports for a SQL database and LDAP security. It also had to provide a self-LDAP security. It also had to provide a self-service interface that employees could use to service interface that employees could use to review Payslip, Loan deduction, and other review Payslip, Loan deduction, and other personal data. Barclays Bank UAE also personal data. Barclays Bank UAE also wanted a system that its technical staff could wanted a system that its technical staff could easily configure and support while easily configure and support while accommodating the payroll requirements for accommodating the payroll requirements for its multiple departments.its multiple departments.

Solution!Solution!

Samaa & CNBC Samaa & CNBC - a robust and flexible - a robust and flexible program, one that seamlessly fits into their program, one that seamlessly fits into their technical and HR constraints and would technical and HR constraints and would work with their existing payroll, required a work with their existing payroll, required a cutting-edge time and attendance platform. cutting-edge time and attendance platform. Even more challenging, the finance Even more challenging, the finance department required an easy-to-use solution department required an easy-to-use solution that was capable of integrating with their that was capable of integrating with their payroll because simply changing was not an payroll because simply changing was not an option.option.

For Details..For Details..

http://www.EfroTech.com/http://www.EfroTech.com/

http://www.TimeTrax.com.pk

Human Resource Management Human Resource Management (HRM)(HRM)

……a more technology oriented a more technology oriented professionprofession

Face of portal is the face of HR in most Face of portal is the face of HR in most organizations todayorganizations today

e-HR describes the transformation of e-HR describes the transformation of HR service delivery using web-based HR service delivery using web-based technologytechnology

HR Skills & Knowledge – ability to HR Skills & Knowledge – ability to translate via technologytranslate via technology

Why?Why?

The need to:The need to: Cut costsCut costs ExpandExpand Improve ServicesImprove Services

Why?Why?

IT can be used as an opportunity to IT can be used as an opportunity to change HRchange HR

IT can enable employees to be self-IT can enable employees to be self-reliant for HR servicesreliant for HR services

Technology becomes the backbone Technology becomes the backbone in organizations communication with in organizations communication with employees when monitoring employees when monitoring employee performanceemployee performance

The changing face of HRThe changing face of HR