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Are there times when you feel overwhelmed or unorganized? Do you wish for an easier way to tackle your to-do list and collaborate with your colleagues? This program introduces librarians to tools that will help them collaborate and communicate with others, complete tasks more efficiently, organize their notes and to-do lists, keep current with the library profession, and stay ahead of the game. Tools highlighted in this program include Microsoft OneNote, Feedly, Tweetdeck, Google Drive, Gmail features, and Workflowy. The program will demonstrate how to use each tool and share specific examples of how each tool can be best used to optimize performance and efficiency while working at an academic or public library.
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Managing the Mayhem of Your Position:
Tools You’ll Want to Try!
Ashley Rosener, Liaison LibrarianGrand Valley State University
Look Familiar?
Collection of notebooks that can be divided into sections with pages
Create task lists and take notes Collaborate, organize, save, and search
Microsoft OneNote
Tag sentences or paragraphs as ideas, questions, to-do, etc.
Microsoft OneNote
Microsoft OneNote
Record audio and video Bonus: Connect to MS Outlook to email
pages and tasks
Microsoft OneNote
Evernote Google Keep Springpad Wunderlist
Free Alternatives to OneNote
• Use Google Tasks• Use colored stars and folders to
organize• Set up filters
Gmail Tips
Google Chat, Voice, Video Chat, and Hangouts
Gmail Tips
• Forward mail to another email address
• Gmail Labs feature• Undo Send• Canned Responses• Library policies
Gmail Tips
Gmail Tips
Google Sites Example
Inbox.com Mail.com Microsoft Outlook Yahoo Mail Zoho
Alternatives to Gmail
Collaboratively write papers in real time View revision history Save documents, spreadsheets, pictures, PDFs,
videos, power point presentations, and more that you can access from anywhere with an internet connection
Google Drive
Bonus: Create surveys using Google forms and even embed them in LibGuides or websites
Google Drive
Amazon Cloud Drive Box Dropbox iCloud Sky Drive
Alternatives to Google Drive
Bonus: Search for tweets by location to keep track of what people are tweeting about your library, university, and community◦ geocode:x,y,km ◦ http://geocoder.us/
TweetDeck
HootSuite Janetta MetroTwit Plume Tweetcaster
Alternatives to TweetDeck
Keep up-to-date with your fields of interest and the profession◦ Recommended blog:
A Year to Improved Productivity for Librarians and Academic Researchers
Organize feeds by category Save and share articles
Feedly
Feedly CTRL + F
Feedly
Bonus: Keyboard shortcuts appear when hit shift + ?
Feedly
AOL Reader Digg Reader Flipboard Pulse The Old Reader
Alternatives to Feedly
Compatible with iPhone, iPad, and Android devices
Bonus: Share and collaborate
Workflowy
Remember the Milk Todo.ly Toodledo 43 Things
Alternatives to Workflowy
Questions, comments, concerns?
Microsoft OneNote◦ 10 Tips: http://www.makeuseof.com/tag/10-awesome-onenote-tips-time/◦ About: http://www.techsoup.org/support/articles-and-how-tos/is-microsoft-onenote-the-one-for-you
Gmail and Google Drive◦ Google Doc Templates: https://drive.google.com/templates?view=public ◦ Google Hangouts: http://www.eduhacker.net/technology/google-hangouts-lecture-capture.html◦ Google Crib Sheets: https://sites.google.com/site/schwanderlms/home/google-docs
TweetDeck◦ User Guide: http://simplebutgood.net/tweetdeck-user-guide/◦ Pro Tips: https://support.twitter.com/articles/20170322-tweetdeck-pro-tips
Feedly◦ Tips: http://readwrite.com/2008/04/10/tips_for_making_the_most_of_rss#awesm=~oiAjjBnPeNsrnj
Workflowy◦ Tips: http://blog.workflowy.com/
Productivity App Review Sites◦ Android: http://www.pcmag.com/article2/0,2817,2393102,00.asp◦ Android: http://android.appstorm.net/category/reviews/productivity-reviews /◦ Apple: http://www.bestappsite.com/reviews/productivity /◦ Apple: http://appleproductivity.com/
References and Further Research
