Merx Electronic Tendering Suite

Canada’s leading e-tendering service

The MERXElectronic Tendering Suite

Overview Presentation


www.merx.com

Background & History

MERX has over 10 years of experience meeting the complex tendering needs of organizations including:

The Canadian Federal Government & many Canadian Provinces

Large Crown and Private Sector corporations Municipalities, Academic, Social and Healthcare

institutions


www.merx.com

Background & History MERX is Canada’s largest electronic tendering service and a

global leader in the development of electronic tendering technology.

Every day, tens of millions of dollars in goods and services tenders as well as construction related projects are posted on MERX by the Canadian federal government, many provincial governments, hundreds of other public organizations and many of Canada’s largest private and Crown corporations.

As a result, over 50,000 suppliers and contractors of all sizes rely on MERX every day as the most cost effective way for them to grow their business. They use MERX to find new business opportunities, gain marketplace intelligence and develop other business relationships.


www.merx.com

Tendering - Business IssuesStrategic

Management requires visibility and reporting throughout the process including reliable audit trails

Transparency, fairness and efficiency is critical

Value for money must be demonstrated by receiving quality, competitive bids

External service providers require oversight to ensure procurement policies are being met

Practical Project advertising, document

reproduction and distribution costs are climbing

Addendum notification, delivery and tracking is time consuming

Finding and evaluating new qualified vendors is critical

Available internal resources are either at or beyond capacity due to growing portfolio or fiscal restraints


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MERX E-Tendering Suite

• Distribute & track documents, drawings & any addenda

• Electronic Plans Room

• Open or “By Invitation” tendering

• Pre-qualify or attract new vendors by reaching the MERX 50,000+ supplier database

• Bid Receiving Unit for electronic tracking of paper submissions

• Support for Public Openings• Electronic Bid Submission &

Receipt

ADVERTISE THEPROJECT

MANAGE TENDER DOCUMENTS

MANAGESUPPLIERS

MANAGE BID RECEIPT

• Master vendor list management for invited tenders

• Manage supplier attributes• Supplier intent• Awards notification

MERX ENTERPRISE REPORTING (for project managers, buyers, service providers & executives)

Audit trail of the entire process Document Tracking Contractor/Supplier Statistics


www.merx.com

The MERX Enterprise Solution

A Fully Integrated End-to-End Tendering Solution Buyer controls the business process and document

management

Tender “by invitation” or open to the MERX

50,000+ supplier database

Project managers, buyers & management all gain

visibility and reporting on the entire process

Full support for distribution of Drawings & Specifications


www.merx.com

The MERX Enterprise Solution

A Fully Integrated End-to-End Tendering Solution Fully detailed tracking and reporting at both the

supplier & document levels

Electronic Plans Room and Scanning services available

Publish contract award notifications


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MERX Enterprise Service - Advanced Features

Feature Benefit Open or invited

tendering- Can be used to create Vendors of Record or to identify vendors for other projects that require prequalification

Master Lists - Easy way to manage prequalified suppliers

Intent to Bid - Advance indicator of number of potential bidders

NDA - Control access to secure or sensitive information

Mandatory Requirements

- Ensure potential bid winner is eligible to win


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MERX Enterprise Service - Advanced Features

Feature Benefit Electronic Bid

Submission (EBS)- Reduces or eliminates paper use- Shortens turnaround times for buyers and suppliers

- Creates full audit trail

Bid Receiving Unit - Consolidates the receipt of paper or electronic bid receipt into one location for management and reporting purposes

Supplier Attributes - Helps maintain up-to-date information on WSIB, bonding or other supplier information necessary to ensure compliance

Advanced Reporting - Provides complete visibility for buyers, managers and executives

- Custom query and report generation on request

* not available in MERX Public Tenders


www.merx.com

MERX Enterprise ServiceAdvanced Features for Construction Related Projects

Feature Benefit Electronic

Distribution of Construction Drawings & Specifications (EDCDS)

- Automated way to manage large numbers of drawings and specs typically found in a construction project while maintaining the directory and file structure they were created in

Virtual Plans Room - Allows suppliers and contractors to see and download trade specific drawing layers

CAD file distribution (.dwf)

- Allows suppliers and contractors to do measuring, markup and printing on CAD quality drawings

MERX Large Document Printing & Distribution

- Centralized support for printing of large blueprint or complex bid packages with overnight delivery to the supplier


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Procurement Management

Project Managers & Buyers

Executive Management

• Distribution & validation of tender components & associated addenda

• Plan takers list• Intent to bid/site visit

communications• Bidders list• Awards

• Oversees own projects and projects of external service providers

• Tender document preview

• Key supplier activity• Number of plan takers• Bidders list• Awards

• Audit trail of the entire process

• Total number of projects broken down by dept., geography or service provider

• Supplier statistics(active, bidding, winning, geographical distribution)

MERX Enterprise Reporting


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MERX Benefits Summary Sustainable solution that reduces or eliminates

advertising, paper production and distribution costs

Supports enforcement of corporate procurement

policies

Increases internal productivity by reducing or

eliminating many administrative tasks


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MERX Benefits Summary Generates increased competition by suppliers

Provides control and management insight over the

tender process with real-time reporting

Creates a complete audit trail that tracks both

buyer & supplier activity

Technology

Merx Electronic Tendering Suite