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This presentation describes a virtual project to create the 2nd edtion of the Practical Workflow for SAP book.
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Practical Workflow for SAP, 2nd editionDeveloping a book with a highly virtual team
In this session we will discuss the new book Practical Workflow for SAP, 2nd edition. In addition to discussing the book topic, we will discuss the process for the book writing. This book project included 14 authors, including 3 mentors. The authors are from 5 countries and include SAP development, solution management, consulting, as well as customers and partners. In addition to the 14 authors, we also had approximately 15 topic reviewers and content contributors. We will include our key learning’s on virtual project collaboration, including deadline management, content collaboration, review process, managing royalty donation to non-profit, as well as tips to get you started on your book or virtual group project!
© SAP AG 2009. All rights reserved. / Page 2
Items we will discuss
1. What the book is, what it covers, why we did it
2. Why we had so many people involved, and who they were, how we organized and managed work
3. Authors input on challenges
4. Managing donation to non-profit
© SAP AG 2009. All rights reserved. / Page 3
Practical Workflow for SAP
WHAT: 2nd edition of Practical Workflow for SAP
WHY:SAP Press asked for an update, first edition was published in
2002 and best-seller through the years
© SAP AG 2009. All rights reserved. / Page 4
Contents
Part 1: Using SAP Business Workflow
1. Introduction
2. Requirements Gathering
3. Configuring the System
4. Work item delivery
5. Agents
6. Workflow administration
7. Using SAP NW BW for reporting
Part 2: Developing your own workflow
8. Creating a workflow
9. Advanced workflow design techniques
10.Business Objects
11.ABAP Classes
12.Agent Determination rules
13.Using events and other business interfaces
14.Custom programs
15.Service-enabling workflows
16.Advanced Diagnostics
17.Upgrading
Part 3: User interface technologies
18.User interface options
19.Using Web Dynpro ABAP
20.Using Web Dynpro Java
21.Using Business Server Pages
22.Using forms
23.Alloy – Lotus Notes Integration
24.Duet – Microsoft Office Integration
Part 4: Using SAP Business Workflow in SAP Business Suite Applications
25.SAP Supplier Relationship Management
26.SAP Customer Relationship Management
27.SAP ERP – Human Capital Management - Processes and Forms
28.Setting up an SAP provided ERP workflow
29.Archive Link
© SAP AG 2009. All rights reserved. / Page 5
Authors: Customers, Partner, SAP consulting, SAP development, SAP solution management
SAP Mentor
On webinar
© SAP AG 2009. All rights reserved. / Page 6
Location of authors
Canada:1 customerCanada:1 customer
USA: 3 consultants2 solution managers1 customer
USA: 3 consultants2 solution managers1 customer
Germany:4 developers1 solution manager
Germany:4 developers1 solution manager
Australia:1 consultantAustralia:1 consultant
Based on ERP deployment by Kimberly ClarkBased on ERP deployment by Kimberly Clark
England:1 partner England:1 partner
© SAP AG 2009. All rights reserved. / Page 7
14 authors and additional reviewers
WHY so many authors: Original authors did not have time for complete 2nd edition. Two of the original authors
(Jocelyn and Alan) agreed to do a chapter and some reviews.
New authors agreed to do 1-2 chapters
For some chapters (SRM, CRM) needed specific experts
Guidelines used to manage project:Very few group meetings with everyone
1:1 syncs every other week for each author
Spreadsheet to track progress
If customer or partner wrote, development or consulting reviewed
If development wrote, customer or consulting reviewed
Deadlines were reiterated in bi-weekly meetings, author makes commitment to make the deadline (or close to it)
© SAP AG 2009. All rights reserved. / Page 8
In their own words – time required versus time expected, major challenges, would you do it again?
Mike Pokraka,
Partner, SAP mentor
Shalini Sabnani,
InnovaPost
Paul Medaille,
SAP National Competency Center (consulting)
Somya Kapoor,
SAP Labs Solution Mgmt
Sue Keohan
MIT Lincoln Laboratory,
ASUG Workflow and BPM Program Chair,
SAP mentor
© SAP AG 2009. All rights reserved. / Page 9
Recommendations for virtual projects
1. Find the right team Willing to contribute within the specific timeframe Understands what is expected and willing to commit Need topic experts and good writers
2. Involve others outside of the team, especially if key experts (workflow development team) are not officially on the project
3. Keep everyone informed
4. Whatever time you think it will take you, multiply it by 2.5
5. If you will involve non-profit, start early. We ran into obstacles and switched our non-profit towards the end of the project.
6. If working with SAP Press, request weekly sync-ups with your SAP Press project manager.
Thank you!