1. ICT 101 Intro to Computer by Meljun CortesChapter 3 Application SoftwareMELJUN CORTES

2. Chapter 3 Objectives Define application software Understand how system software interacts with application software Identify the role of the user interface Explain how to start a software applicationIdentify the widely used products and explain key features of productivity/business software applications, graphic design/multimedia software applications, home/personal/educational software applications, and communications software applications Identify various products available as Web applications Describe the learning aids available with many software applicationsNext p. 3.2 3. Application Software What is application software? Programs that perform specific tasks for users Also called a software application or an application Several reasons to use application softwareTo assist with graphics and multimedia projectsTo facilitate communications Next p. 3.2As a productivity/ business toolTo support household activities, for personal business, or for education 4. Application Software What are the categories of application software?Next p. 3.2 Fig. 3-1 5. Application Software What is a software package? A specific software product, such as Microsoft Word Available through retail, shareware, freeware, and public-domain Next p. 3.2 6. Application Software What is system software? Programs that control the operations of the computer and its devices Serves as the interface between the user, the application software, and the computer's hardwareNext p. 3.3 Fig. 3-2 7. Application Software What is an operating system? A type of system software Contains instructions that coordinate all the activities among computer hardware devicesStart the computer and the operating system (usually found on the computers hard disk drive) is loaded, or copied into memory Next p. 3.2The operating system tells the computer how to perform functionsWhile the computer is running, the operating system remains in memory until power is removed from the computer 8. Application Software What is a utility program? Next p. 3.3Also called a utility A type of system software that performs a specific task Usually related to managing a computer, its devices, or its programs 9. Application Software What is an antivirus program? A utility that prevents, detects, and removes viruses from a computers memory or storage devices A virus is a program that copies itself into other programs and spreads through multiple computers Some viruses destroy or corrupt dataNext p. 3.3 Fig. 3-3 10. Technology Trailblazer Paul Allen Co-founded Microsoft with Bill Gates Became head of research and new product development Serves as a senior strategy adviser to top Microsoft Click to view Web Link executives then click Paul Allen Next p. 3.5 11. Application Software What is a user interface?Controls how you enter data or instructions and how information displays on the screen A graphical user interface (GUI) combines text, graphics, and other visual images to make Next software p. 3.4 easier to use 12. Application Software What is the desktop? On-screen work area that can display graphical elements Icons Buttons Windows Menus Links Dialog Next boxes p. 3.4 Fig. 3-4 Pointer Small symbol on the screen To click an object, you move the pointer to the object and then press and release a button on the mouse Icons Small images that display to represent a program, a document, or some other object Buttons Graphical elements that you can activate to cause a specific action to take place 13. Application Software What is a menu? A menu contains commands you can selectA command is an instruction that causes a computer program to perform a specific action A submenu is a menu that displays when you point to a command on a previous menuNext p. 3.5 Fig. 3-5Start buttonStart menuPrograms submenuAccessories submenucommandPaint program command 14. Application Software How can you start an application? Click its program name on a menu or submenuInstructs the operating system to start the application Transfers the program from a storage medium into memoryNext p. 3.6Click a program command name 15. Application Software What are features of an application window? NextA window is a rectangular area of the screen that displays a program, data, and/or information A title bar is a horizontal space that contains the windows namep. 3.6 Fig. 3-6Paint windowtitle bartoolbar 16. Application Software Print dialog boxWhat is a dialog box? A special window a program displays to provide information, present available options, or request a responsecheck boxtext boxoption buttons Next p. 3.6 Fig. 3-7command buttons 17. Productivity Software What is productivity software? Software that assists people in becoming more effective and efficient while performing daily activitiesPresentation Graphics Word ProcessingPersonal Information Manager Spreadsheet Software Suite Database Project ManagementNext p. 3.7 Fig. 3-8Accounting 18. Company on the Cutting Edge Click to view Web Link then click Microsoft Next p. 3.7Supplies top-rated software for personal computers Ninety-five percent of personal computers run at least one Microsoft application The worlds leading productivity software developer 19. Productivity Software What is word processing software? Allows users to create and manipulate documents that contain text and graphics One of the most widely used types of application softwareNext p. 3.8 Fig. 3-9printed documentdocument displays k in word k processing window 20. Productivity Software What is clip art? A collection of drawings, diagrams, and photographs that you can insert into documentsNext p. 3.8 Fig. 3-9 21. Productivity Software What are some word processing features? Specify margins The portion of the page outside the main body of textWord wrap Software automatically positions text at the beginning of the next line when it extends beyond the right page margin Next p. 3.8Scrolling Process of moving different portions of the document on the screen into view 22. Productivity Software What is a major advantage of using a word processor? You can easily change what you have written Insert, delete, or rearrange words, sentences, paragraphs or entire sections Next p. 3.9The house was deep in a secluded secluded part of the remote woods. The trees surrounded the porch in a protective circle. Small clusters of pink and white flowers lined the walk leading up to the door. find or find or search searchreplace replace 23. Productivity Software What is a spelling checker? Next p. 3.9Reviews the spelling of individual words, sections of a document, or the entire documentreviews the reviews the spelling of spelling of individual words inividal inividal words 24. Productivity Software What are headers and footers? Header Text that appears at the top of each pageFooter Text that appears at the bottom of each pageNext p. 3.9May include Page numbers Company names Report titles DatesheaderProductivity Software Productivity software is software that assists people in becoming more effective and efficient while performing daily activities. Productivity software includes applications such as word processing, spreadsheet, database, presentation graphics, personal information manager, software suite, accounting, and project management.footer Page 3.9 25. Productivity Software What are other popular word processing features? autoformat autocorrectgrammar checkercolumns collaborationtables macrosmail merge thesaurustracking changestemplatesNext p. 3.9voice recognitionWeb page development 26. Productivity Software What are the stages of developing a document? editing process of making changes to a documents existing contentformattingcreatingchanging the appearance of a documentdeveloping the document by entering text or numbers, inserting graphical images, and performing other tasks using an input device saving printing process of copying a document process of sending a file to a from memory to a storage printer to generate output on a Nextmedium such as a floppy disk or medium such as paper p. 3.10 hard disk 27. Productivity Software What is the clipboard? A temporary storage location used for cut, copy, and paste CopyCutClick to view animation Next p. 3.10Remove a portion of the document and store it on the ClipboardDuplicate a portion of the document and store it on the Clipboard Paste Place items stored on the clipboard into the document 28. Productivity Software What is a font? A name assigned to a specific design of characters Font size specifies the size or the characters in a particular font in points A single point is about 1/72 of an inch in heightFont style adds emphasis to a font Next such as bold, italic, p. 3.10 Fig. 3-11 and underline font size fontFont styles 29. Productivity Software What is a file? Next p. 3.10A named collection of data, instructions, or information file name on Each file has a file name file name on title bar title bar A file name is a unique combination of letters of the alphabet, numbers, and other characters that identifies the file The title bar of a document window usually displays the file name 30. Productivity Software What is voice recognition? The computers capability of distinguishing spoken words Step 1: 6: 5: 4: 3: 2: Say,Say, Dictation and tothen say, the Say, Forty Eight and instruct Say, Algerian to instruct the Voice Commandthen say, Say, Green and then say, Say, Font. program youyou Color. issuing program willwill dictating. Say, Font Size. Font be be End. commands.for sale. Car Say, Center.Next p. 3.11 Fig. 3-12 31. Productivity Software What is spreadsheet software? Allows you to organize data in rows and columns Performs calculations on this data Rows and columns collectively called a worksheetClick to view Web Link then click Spreadsheet Software Next p. 3.12 Fig. 3-13 32. Productivity Software How is a spreadsheet organized? Data is organized vertically into columns identified by lettersData is organized horizontally into rows identified by numberscolumns columnsA cell is the intersection of a column and row identified by the column letter and row number ex. A19Click to view animation Next p. 3.12 Fig. 3-13rows rowscell cell 33. Productivity SoftwareA2 / What can a cell contain? 6)es -B s 6 4n Cpe ,29 ( x3 =E Label 9.00 =A Text that identifies 3*4 the data and helps Tota organize the Value 21% l worksheet NumberNext p. 3.12=C 16 er 4+C b em + Sa ov 5 C v N 6+C ing 7+C s .49 52 $ 8Formula Performs calculations on the data in the worksheet and displays the resulting value in a cell 34. Productivity Software What is a function? A predefined formula that performs common calculations=C4+C5+C6+C7+C8=SUM(C4:C8)ABSV SU TI E P T T M M DA N E IN AG ER LOG A V R RATE PV MAX E CO O E V PM T U UN MIN RT TD Next N S SU SQ T D p. 3.14 M FV IF NOW LN 35. Productivity Software What is a macro? A sequence of keystrokes and instructions you record and save Run the macro to perform the sequence of saved keystrokes and instructions Next p. 3.13 36. Productivity Software What is recalculation? The capability of recalculating the rest of the worksheet when data in a worksheet changes What-if analysis is a process in which you change certain values in a spread sheet in order to reveal the effects of those changesNew data New data entered entered Totals Totals recalculated recalculated Next p. 3.13Projected College Cash Flow Analysis Expenses Room & Board Tuition & Books Clothes Entertainment Miscellaneous TotalFreshman Sophomore Junior Senior $ 3,290.00 $ 3,454.50 $ 3,627.23 $ 3,808.59 $ 10,000.00 4,850.00 10,500.00 5,092.50 11,000.00 5,347.13 11,500.00 5,614.48 490.00 514.50 540.23 567.24 635.00 666.75 700.09 735.09 325.00 341.25 358.31 376.23 $ 14,740.00 $ 10,069.50 $ 10,572.99 $ 11,101.63 $ 9,590.00 15,477.00 16,225.86 16,987.15Total 14,180.32 43,000.00 20,904.11 2,111.97 2,736.93 1,400.79 63,430.01 41,334.12 37. Productivity Software What is charting? Allows you to display spreadsheet data in a chart that shows the relationship of data in graphical formline chart line chartpie chart pie chart Next p. 3.14 Fig. 3-15column column chart chart 38. Technology Trailblazer Dan Bricklin Developed VisiCalc, the first electronic spreadsheet Formed the Software Arts company with Bob Frankston Click to view Web Link then click Dan Bricklin Next p. 3.14 39. Productivity Software What is a database? A collection of data organized in a manner that allows access, retrieval, and use of that dataClick to view Web Link then click Database Software Next p. 3.15 Fig. 3-16 40. Productivity Software What is database software? Also called a database management system (DBMS) Allows you to create, access, and manage a database add, change, and delete dataNext p. 3.16sort and retrieve datacreate forms and reports using the data 41. Productivity Software What are the parts of a database? A collection of data stored in tables A record is a row in a table that contains information about a given person, product, or event A field is a column in a table that contains a specific piece of information within a record fields fieldsItem table Item table records records Click to view Web Link then click Database Software Next p. 3.15 Fig. 3-16Supplier Supplier table table 42. Productivity Software How is a database organized? Records and fields in a table are described by the table structureItem table Item table structure structureSupplier table Supplier table structure structureNext p. 3.16 Fig. 3-17 43. Productivity Software What does the structure contain? field namefield sizeA unique name The maximum number of that identifies characters that a particular field can contain each fielddata type The kind of data a field can contain and how the field is used Text: letters, numbers, or special characters Numeric: numbers only Currency: dollar and cent amounts Date: month, day, and year information Memo: lengthy text entries Hyperlink: Web address that links to a document Next p. 3.16or a Web page Object: picture, audio, video, or a document created in other applications 44. Productivity Software How is data entered or modified? Data is entered using a data entry form Entering individual records is known as populating the table Validation is the process of comparing the data to a set of rules or values to determine if the data is correctNext p. 3.17 Fig. 3-18 45. Productivity Software How is data manipulated to generate information? Sort or organize a set of records in a particular order Retrieve information using a query, or request for specific data A query retrieves data by identifying criteria, which are restrictions the data must meetProduces reports based on criteria the user suppliesNext p. 3.17 Fig. 3-19 46. Productivity Software What is presentation graphics software? Allows you to create documents called presentationsSometimes called a slide show Can be displayed on a large monitor or on a projection screenNext p. 3.18 Fig. 3-20 47. Productivity Software What is slide sorter view? Used to help organize the presentation You can view small versions of all the slides Next p. 3.18 Fig. 3-21 48. Productivity Software What output formats are available for a presentation ? Outline of the text from each slideHandouts to distribute to audience membersNotes page to help a speaker deliver the presentationNext p. 3.19 Fig. 3-22 49. Productivity Software What is a personal information manager (PIM)? NextA software application that includes an appointment calendar, address book, notepad, and other features Helps to organize personal information Most handheld computers have PIM functions You can synchronize, or transfer information between the handheld computer and a desktop computerp. 3.20 Fig. 3-23handheld computer 50. Productivity Software What is a software suite? A collection of individual applications sold as a single package You install the entire collection of applications at once Two major advantages: ease of use lower costNext p. 3.20 51. Productivity Software What is project management software? Allows you to plan, schedule, track, and analyze the events, resources, and costs of a projectNext p. 3.21 Fig. 3-24 52. Productivity Software What is accounting software? Helps companies record and report their financial transactions Newer packages support online direct deposit and payroll servicesNext p. 3.21 Fig. 3-25 53. What are some popular graphics and multimedia software products?Graphics and Multimedia Software Computer-Aided Design (CAD) Desktop Publishing (Professional)Paint/Image Editing (Professional) Video and Audio Editing Multimedia AuthoringNext p. 3.22 Fig. 3-26Web Page Authoring 54. Graphics and Multimedia Software What is computer-aided design (CAD)? A sophisticated type of application software that assists a professional user in creating engineering, architectural, and scientific designsNext p. 3.22 Fig. 3-27 55. Graphics and Multimedia SoftwareWhat is desktop publishing software (professional)? Enables professional designers to design and produce sophisticated documents that contain text, graphics, and brilliant colorsNext p. 3.23 Fig. 3-28 56. Graphics and Multimedia Software What are some features of desktop publishing software?page layout the process of arranging text and graphics in a document on a page-by-page basis Next p. 3.23color library a standard set of colors used by designers and printers to ensure that colors will print exactly as specified 57. Company on the Cutting Edge Adobe Click to view Web Link then click Adobe Next p. 3.23Produces awardwinning software used to create and deliver the majority of Web images today Products include Photoshop, Illustrator, GoLive, LiveMotion, PageMill, Streamline, and PageMaker 58. Graphics and Multimedia SoftwareWhat is paint/image editing software (professional)? Click to view Web Link then click Paint/Image Editing Software NextUsed to create and modify graphical images Sometime called illustration software Image editing software provides the capabilities of paint software as well as the capability to modify existing imagesp. 3.24 Fig. 3-29 59. Graphics and Multimedia Software What is video and audio editing software? Video consists of full-motion images played back at various speedsVideo editing software allows you to modify a segment of a video, called a clip Audio is any music, speech, or other sound stored and produced by the computer Audio editing software allows you to modify audio clipsNext p. 3.25 Fig. 3-30 60. Graphics and Multimedia Software What is multimedia authoring software? NextAlso called authorware Allows you to combine text, graphics, audio, video, and animation into an interactive presentation Multimedia presentations often are interactive computerbased presentations or Web-based presentations designed to facilitate learning and elicit direct student participationp. 3.25 Fig. 3-31 61. Graphics and Multimedia Software What is Web page authoring software? Next p. 3.25Helps users of all skill levels create fascinating Web pages that include graphical images, video, audio, animation, and other special effects 62. What software products are available for home, personal, and educational use?Software for Home, Personal, and Educational Use Integrated Software Personal Finance Legal Tax Preparation Desktop Publishing Paint/Image EditingClip Art/Image Gallery Home Design/ Landscaping Next p. 3.26 Fig. 3-32Reference 63. Software for Home, Personal, and Educational Use What is integrated software? Software that combines applications such as word processing, spreadsheet, and database into a single, easy-to-use package Applications use a similar interface and share common featuresNext p. 3.27Applications typically do not have all the capabilities of standalone productivity software applicationsEach application is available only through the integrated software packageLess expensive 64. Software for Home, Personal, and Educational Use What is personal finance software? A simplified accounting program Helps home users and small office/home office users balance their checkbook, pay bills, track personal income and expenses, track investments, and evaluate financial plans Online banking allows Click to you to transfer money view Web Link then electronically from your click checking or credit card Personal Finance accounts to payees Software accounts Nextp. 3.27 Fig. 3-33 65. Software for Home, Personal, and Educational Use What is legal software? Assists in the preparation of legal documents Provides legal advice to individuals, families, and small businesses Next p. 3.28 Fig. 3-34 66. Software for Home, Personal, and Educational Use What is tax preparation software? Guides individuals, families, or small businesses through the process of filing federal taxes Some allow you to file your tax forms electronicallyNext p. 3.28 Fig. 3-35 67. Software for Home, Personal, and Educational Use What is desktop publishing software (personal)? Easy-tounderstand DTP software designed for smaller-scale desktop publishing projectsNext p. 3.29 Fig. 3-36 68. Software for Home, Personal, and Educational Use What is paint/image editing software (personal)? An easy-to-use interface, frequently containing simple draw or editing features.Allows you to draw or modify pictures, shapes, and other images Photo-editing software allows you to edit digital photographs by removing red-eye, adding special effects, or creating electronic photo albums Online print services will send high-resolution printed images through the postal serviceNextp. 3.29 Fig. 3-37 69. Software for Home, Personal, and Educational Use What is clip art/image gallery software? A collection of clip art and photographsSome have links to clips available on the Web May provide fonts, animations, sounds, video Click to view clips,and Web Link then audio clips click Clip Art/ Image Galleries Next p. 3.30 Fig. 3-38 70. Software for Home, Personal, and Educational Use What is home design/landscaping software? Assists with the design or remodeling of a home, deck, or landscapeMany will print a material list outlining costs and quantities for the entire projectNext p. 3.31 Fig. 3-39 71. Software for Home, Personal, and Educational What is educationalUse software? Software that teaches a particular skill Computer-based training (CBT) is a type of education in which students learn by using and completing exercises with instructional software Click to view Also called computervideoNext p. 3.31aided instruction 72. Software for Home, Personal, and Educational Use What is reference software? Provides valuable and thorough information for all individualsIncludes encyclopedias, dictionaries, health/medical guides, and travel directoriesClick to view Web Link then click Reference Software Next p. 3.31 Fig. 3-40 73. Software for Home, Personal, and Educational Use What is entertainment software? Interactive games Videos Programs designed to support a hobby or provide amusement and enjoyment Click to view video Next p. 3.31 74. Software for Home, Personal, and Educational Use What software facilitates communication? E-mail Web browsersChat roomsNewsgroupsInstant messagingClick to view animationGroupware VideoconferencingClick to view Web Link then click Groupware Next p. 3.31E-mail Newsgroup Instant messaging (IM) Videoconference or electronic mailWeb browser Also called a discussion Chat of messages Real-time communications A Transmission room or more meetingGroupware between two or browser services that notifies you geographically separated people via area on the network Online a computer Webchat where A softwaremore people Permits or application whena network orto Internet one users area who use Allows localdiscussions such as users with eachaother to of conduct written the the that helps you via groups are online video to transmitparticular subjectdata audio and network orand Internet the view about a access people work together and computer Allowssoftwareon thevideo Homeausers can makeover a E-mail you to exchange You useWeb pagesprogram called software lets a share information you messages or voice chats Some support files with telephone call to participate in a create, send, receive, Internet a newsreader where both parties themand networkthey talk or join a private and video chats see each other as forward, store, print, chat newsgroup room delete e-mail messages 75. Applications on the Web What is a Web application? A software application that exists on a Web site Some Web applications store your data and information at their site To access a Web application, Click to view visit the Web Web Link site that offers then click Web the program Applications Next Some are free p. 3.33 Fig. 3-41 76. Applications on the Web How do some companies charge for a Web application? Some sites allow you to use the program for free Ask you to pay a fee when a certain action occursNext p. 3.34 Fig. 3-42 77. Applications on the Web How do other companies charge? Click to view video NextSome companies charge only for service and support Sun Microsystems provides an integrated suite on the Web A variety of payment schemes exist for sites that charge for use of a programp. 3.34 Fig. 3-42 78. Applications on the Web What is Web-based training (WBT)? Typically consists of self-directed, self-paced instruction on a topic Distance learning (DL) is the delivery of education at one location while the learning takes place at other locations Click to view Also called Web Link then click Distance Learning Next p. 3.35 Fig. 3-44distance education (DE) or online learning 79. Applications on the Web What is an application service provider (ASP)? Third party organization that manages and distributes software and services on the Web Allows companies to outsource information technology (IT) needsNext p. 3.35 Fig. 3-45 80. Learning Aids and Support Tools Within an Application What is Online Help? Electronic equivalent of a user manual Usually integrated into an application software package Often Help is contextsensitive The Help information relates to the current task being attemptedNext p. 3.36 Fig. 3-46a 81. Learning Aids and Support Tools Within an Application What is an FAQs page? Frequently Asked QuestionsOften available on a Web site that provides updates and more comprehensive resources to answer your software questionsNext p. 3.36 Fig. 3-46b 82. Learning Aids and Support Tools Within an Application What is a wizard? An automated assistant that helps you complete a taskAsks you questions and then automatically performs actions based on your answersNext p. 3.36 Fig. 3-46c 83. Learning Aids and Support Tools Within an Application How can I learn more about a software package? Many books are available to help you learn to use software These books are available in bookstores and software storesNext p. 3.37 Fig. 3-47 84. Summary of Application Software Application software Productivity software Developing a document Graphics and multimedia software Software for home, personal, and educational use Software for communications Applications on the Web Learning aids and support tools within an application Next 85. Chapter 3 Complete