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Skills© Paradigm Publishing, Inc. 1


SECTION 1 SKILLSCreating and Editing a Document1.1Complete the Word Processing Cycle

1.1 Close a Document

1.2 Move the Insertion Point

1.2 Insert, Replace, and Delete Text

1.3 Scroll and Navigate in a Document

CHECKPOINT 1

1.4 Select and Delete Text

1.4 Use Undo and Redo

1.5 Check Spelling and Grammar

1.6 Use AutoCorrect

1.6 Use Thesaurus

1.7 Change Document Views

CHECKPOINT 2

1.8 Find Specific Text

1.8 Find and Replace Text

1.9 Use the Help Feature

1.9 Print a Document

1.10Create a Document Using a Template

1.11 Create and Rename a Folder

1.11Save a Document in a Different Format

CHECKPOINT 3


Complete the Word Processing Cycle The process of creating a document in Microsoft Word generally

follows a word processing cycle.

Open Word

Create the Document

Edit the Document

Save the DocumentPrint the Document

Close the Document

Exit Word


Open Microsoft Word 2010

To open Microsoft Word 2010:1. Click the Start button on

the Taskbar.2. Point to All Programs at the

pop-up menu.3. Click Microsoft Office.4. Click Microsoft Word 2010.

Start button


Word Document Screen

insertion point

Taskbar

status bar

vertical ruler

tabs

vertical scroll bar

ribbon

I-beam pointer

horizontal rulerTitle bar

Quick Access toolbar

File tab


Tabs in Backstage View

Tab Options and InformationInfo permissions, possible issues with sharing the document, document

versions, properties (for example, number of pages, number of words), date created, date last modified, date last printed, author

Recent recent documents

New available templates (for example, blank document, blog post, sample templates, recent templates), templates from Office.com

Print number of copies, printer, settings (for example, one-sided pages, letter size, normal margins, one page per sheet)

Save & Send send the document using email, save it to the Web, save it to SharePoint, publish it as a blog post, change the file type, create a PDF

Help Microsoft Office Help, Getting Started, Contact Us, Tools for Working with Office (for example, customizing the language and display, checking for updates)


Save a Document

To save a document:1. Click the Save button on the

Quick Access toolbar.2. Type a file name.3. Click Save or press Enter.

Save button

file name


Open a Document

To open a document:1. Click the File tab.2. Click the Open button.3. Double-click the document

name at the Open dialog box.

Open dialog box


Close a Document

To close a document:1. Click the File tab.2. Click the Close tab.

Close tab


Move the Insertion Point

Press To move the insertion point

End key to end of line

Home key to beginning of line

Page Up key up one screen

Page Down key down one screen

Ctrl + Home to beginning of document

Ctrl + End to end of document


Insert, Replace, and Delete Text To insert text, position the insertion point in the desired location

and then type the text. To replace text, turn on the Overtype mode. Delete text in a document by pressing the Backspace key or

Delete key. Pressing the Backspace key deletes any characters to the left of the

insertion point. Pressing the Delete key deletes any characters to the right of the

insertion point.


Use the mouse with the vertical scroll box, vertical scroll bar, scroll arrows, or page buttons to scroll through a document.

Scrolling changes the display of text but does not move the insertion point.

Scroll and Navigate in a Document

down scroll arrow

vertical scroll box

vertical scroll bar

up scroll arrow

Previous Page button

Next Page button


Scroll and Navigate in a Document…continued

Select Browse Object button

The Select Browse Object button located at the bottom of the vertical scroll bar contains options for browsing through a document.

Scrolling in a document changes the text displayed, while browsing in a document moves the insertion point.


1) How many steps are in the word processing cycle?a. 5b. 6c. 7d. 8

3) Press this to move the insertion point to the beginning of the document quickly.a. Endb. Homec. Ctrl + Endd. Ctrl + Home

2) This tab displays a Backstage view that contains buttons and tabs for working with and managing documents. a. Fileb. Homec. Reviewd. View

4) This button contains options for browsing through a document. a. Insert Objectb. Select Browse Objectc. Select Objectd. Insert Browse Object

CHECKPOINT 1

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Select and Delete TextTo select Complete these steps using the mousea word Double-click the word.a line of text Click in the selection bar to the left of

the line.multiple lines of text Drag in the selection bar to the left of

the lines.a sentence Hold down the Ctrl key and then click

anywhere in the sentence.a paragraph Double-click in the selection bar next to

the paragraph or triple-click anywhere in the paragraph.

multiple paragraphs Drag in the selection bar.an entire document Triple-click in the selection bar.


Select and Delete Text…continued Selected text displays with a blue background. If you select the wrong text and want to deselect it, click in the

document. Pressing the Delete key deletes the selected text.

selected text


Clicking the Undo button reverses the last command or deletes the last entry you typed.

Click the down-pointing arrow at the right side of the Undo button, and a drop-down list displays the changes made to the document since it was opened. When you click an action, the action, along with any actions listed above it in the drop-down list, is undone.

If you click the Undo button and then decide you do not want to reverse the action, click the Redo button.

Use Undo and Redo

Undo button Redo button

Undo button drop-down list


Check Spelling and Grammar

To check the spelling and grammar in a document:1. Click the Review tab.2. Click the Spelling & Grammar

button in the Proofing group.3. Ignore or change as needed in

the Spelling and Grammar dialog box.

4. Click OK. Spelling and Grammar dialog box


Check Spelling and Grammar…continued

Button Function

Ignore Onceduring spell checking, skips that occurrence of the word; in grammar checking, leaves currently selected text as written

Ignore All during spell checking, skips that occurrence and all other occurrences of the word in the document

Ignore Ruleduring grammar checking, leaves currently selected text as written and ignores the current rule for remainder of the grammar check

Add to Dictionary adds selected word to the main spelling check dictionary

Delete deletes the currently selected word(s)

Change replaces selected word in sentence with selected word in Suggestions list box


Check Spelling and Grammar…continued

Button Function

Change Allreplaces selected word in sentence with selected word in Suggestions list box and all other occurrences of the word

Explain during grammar checking, displays information about the grammar rule

AutoCorrect inserts selected word and correct spelling of word in AutoCorrect dialog box

Undo reverses most recent spelling and grammar action

Next Sentence accepts manual changes made to sentence and then continues grammar checking

Options displays a dialog box with options for customizing a spelling and grammar check


Use AutoCorrect

To add an AutoCorrect entry:1. Click the File tab.2. Click the Options button.3. Click Proofing.4. Click the AutoCorrect Options

button.5. Type text in Replace text box.6. Type text in With text box.7. Click the Add button.8. Click OK.9. Click OK. AutoCorrect

dialog box


Use Thesaurus

To use Thesaurus using the Research task pane:1. Click in the desired word.2. Click the Review tab.3. Click the Thesaurus button.4. Click the down-pointing arrow

at the right of the desired word.

5. Click Insert. Research task pane


Use Thesaurus…continued

To use Thesaurus using the shortcut menu:1. Position the mouse pointer on

the word.2. Click the right mouse button.3. Point to Synonyms.4. Click the desired word.

shortcut menu


Change Document Views

To change the view using the View tab:1. Click the View tab.2. Click the desired view button in the

Document Views group.

To change the view using the buttons in the view area:3. Click the desired view button in the

view area on the Status bar.

view buttons in View tab

view buttons in view area of Status bar


Change Document Views…continued

To hide the white and gray space:1. Position the mouse pointer on the gray

space at the top of the page until the pointer turns into the hide white space icon.

2. Double-click the left mouse button.

To redisplay the white and gray space:3. Position the mouse pointer on the gray line

at the top of the page until the pointer turns into a show white space icon.

4. Double-click the left mouse button.

hide white space icon



To change the zoom percentage using the View tab:1. Click the View tab.2. Click the Zoom button in the

Zoom group.3. At the Zoom dialog box, click the

desired option.To change the zoom percentage using the Status bar:4. Position the mouse pointer on the

button on the Zoom slider bar.5. Drag the button to the desired

view percentage.Zoom slider bar

Zoom dialog box



To use the Navigation pane:1. Click the View tab.2. Click the Navigation Pane

check box.

Navigation pane


1) Clicking this button reverses the last command or deletes the last entry you typed.a. Undob. Redoc. Erased. Delete

3) You can use this feature to insert frequently used text.a. AutoFormatb. AutoCorrectc. AutoTextd. AutoEntry

2) The Spelling & Grammar button is located in this tab. a. Fileb. Homec. Reviewd. View

4) By default, a document generally displays in this view. a. Full Screen Readingb. Outlinec. Draftd. Print Layout

CHECKPOINT 2

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Find Specific Text

To find specific text in a document:1. Click the Home tab.2. Click the Find button in the

Editing group.3. Type the text in the search box

of the Navigation pane.

Navigation pane


Find and Replace Text

To find and replace text:1. Click the Home tab.2. Click the Replace button in the

Editing group.3. Type text in the Find what text box.4. Press Tab to move the insertion

point to the Replace with text box.5. Type text in the Replace with text

box.6. Click the Replace All button.

Find and Replace dialog box


Find and Replace Text…continued

Click the More button to expand the Find and Replace dialog box.



Option Action

Match caseExactly match the case of the search text. For example, if you search for Book, Word will stop at Book but not book or BOOK.

Find whole words only

Find a whole word, not a part of a word. For example, if you search for her and did not select Find whole words only, Word would stop at there, here, hers, and so on.

Use wildcards Search for wildcards, special characters, or special search operators.

Sounds like Match words that sound alike but are spelled differently such as know and no.

Find all word formsFind all forms of the word entered in the Find what text box. For example, if you enter hold, Word will stop at held and holding.



Option Action

Match prefixFind only those words that begin with the letters in the Find what text box. For example, if you enter per, Word will stop at words such as perform and perfect but will skip over words such as super and hyperlink.

Match suffixFind only those words that end with the letters in the Find what text box. For example, if you enter ly, Word will stop at words such as accurately and quietly but skip over words such as catalyst and lyre.

Ignore punctuation characters

Ignore punctuation within characters. For example, if you enter US in the Find what text box, Word will stop at U.S.

Ignore white space characters

Ignore spaces between letters. For example, if you enter F B I in the Find what text box, Word will stop at FBI.


Use the Help Feature

To use Help:1. Click the Microsoft Word Help

button.2. Click the desired option in the

Word Help window. At the Word Help window, you can also type a word or phrase and then press Enter.

Help button

Word Help window


Print a Document

To print a document:1. Click the File tab.2. Click the Print tab.3. Click the Print button.

Print button


Create a Document Using a Template

To create a document using a template:1. Click the File tab.2. Click the New tab.3. Click the desired template.4. Click the Create button.

New tab


Create and Rename a Folder

To create a folder:1. Click the File tab.2. Click the Open button.3. Click the New folder button in the

Open dialog box.4. Type a folder name.5. Press Enter.To rename a folder:6. Right-click on the folder name in the

Open dialog box.7. Click Rename at the shortcut menu.8. Type the new folder name.9. Press Enter.

New folder button


Save a Document in a Different Format

To save a document in a different format:1. Open the document.2. Click the File tab.3. Click the Save As button.4. Type a document name.5. Change the Save as option

to the desired format.6. Click the Save button.

Save as type option box


1) Click this button to expand the Find and Replace dialog box.a. Expandb. Optionsc. Mored. Format

3) The Print feature is located in this tab.a. Fileb. Homec. Reviewd. View

2) You can press this function key to display the Word Help window. a. F1b. F2c. F3d. F4

4) This is the name of the default template. a. Defaultb. Automaticc. Standardd. Normal

CHECKPOINT 3

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