Mark hughes gregynog june 10

www.swansea.ac.uk/lis

Collaboration - RFID

Experiences in South West Wales

Mark Hughes

Head of Collections

Swansea University


Agenda slide

1. Background

2. Project planning

3. Drawing up a specification

4. ORILS

5. Procurement

6. Implementation

7. Lessons learned


Background

•HEFCW funding – “South

West Wales Higher Education

Partnership”

•‘Virtual Academic Library

Project’ - c£1 million

•“An holistic approach to

library and information

provision between Swansea

University, Swansea

Metropolitan University and

Trinity College Carmarthen”


Background

• Shared storage facility

• Reciprocal borrowing

• Site delivery service

• Shared discovery

• RFID


Project Planning

•3 institutions

•7 sites

•1.1 million items

•Approx £500k budget

•..over 2.5 years

•18 month timetable

•Dedicated project team

•..just 1 strand of overall project

http://www.gic-edu.com/uploads/PMP1.jpg


Drawing up a specification

•Clear & Comprehensive

•Functions as well as

hardware

•Focus on function NOT

process

•Standards (ISO

28560!)•..the most critical part of

the process..http://www.donationcoder.com/Reviews/Archive/WordProcs/Screenshots/06-word07-spec.jpg



•No UKCS equivalent

•Previous specification

•Shared information

•Improvements to

technology

•‘More than just self

service’



•Background info

•Required hardware

•Required functionality

•Service expectations

•Training & support

•Future development

•Project management


ORILS – Open RFID In Libraries Specification

•A generic specification for RFID

procurement in Libraries

•Based on SWWHEP spec

•Community managed

•Based on Librarian's own

experiences

•Supplier input

•Free to download /use / amend /

copy under CCA licence

•Used 12+ times already

•NAG adoption?http://groups.google.com/group/ORILS


Procurement

•Pre tender site visits

•OJEU ‘Open’ process

•Started April 08..

•‘Pre Tender’ briefing

•Tenders & replies

•Demonstrations

•Written clarifications

•References

•Awarded June 2008


Implementation

• Awarded to 2CQR

•Not cheapest bidder

•Best mix of quality & price

•..additional development

work

•Partners not just suppliers

• Tagging started June 2008


Implementation

• South Wales Miner’s

Library

•Sept 2008

•‘Baby' Unit

•45,000 item stock

•SMU Dynevor Library

•Sept 2008

•‘Kiosk’ Unit



Implementation

• Trinity Carmarthen

•2 x ‘Baby’ units

•Now 1 site only


•SMU Townhill


•SMU Owen


•Both single ‘Kiosks’


Implementation

• Swansea University

LIC

•Sept 2009

• 3 x ‘Baby' Units

• 750,000 item stock

• Automated sorter


Implementation

• RFID Stock 'Wands'

• 1 per institution

• 'Wanda' software

• Stock checking

• Pick lists

•Lost items

•Cataloging errors

• Good value shown!


Implementation

• Snagging List

•Gate monitoring

• Self payment

•By Credit / Debit Card

•By Mifare card

• New SSU interface

• Further stock

management

•..wishlist


Lessons Learned

• The 'Ugly'

• Original RFID Table at SWML

• Interface design

• Extracting data for stock wands

•Mobility of laptops with stock

wands

• 'The 'Bad'

• Security for CDs & DVDs

• Performance of small tags

• Schedules when relying on

development


Lessons Learned

• The 'Good'

• Procurement

• Economies of scale

• Straightforward implementation

• Reliable

• Low maintenance

• Self service popular

•No1. Service in last Student

survey

• Eye catching / profile raising


Thank You

Mark Hughes,

Head of Collections,

Swansea University

[email protected]

http://twitter.com/Mark_H_Swansea

www.slideshare.net/mark_h_swansea

Technology

Mark hughes gregynog june 10