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MANAGING MEETING MINUTES Tobias Schlömer A CONCEPT FOR A CONNECTIONS ADDON

Managing Meeting Minutes – A concept for a Connections addon

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Page 1: Managing Meeting Minutes – A concept for a Connections addon

MANAGINGMEETINGMINUTES

TobiasSchlömer

ACONCEPTFORACONNECTIONSADDON

Page 2: Managing Meeting Minutes – A concept for a Connections addon

Agenda

1. Company&Status2. Meetings&Content3. Contenttypes&Tools4. Requirements&Options5. Outlook

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LocalLevel

1.Company&Status

LandesbankVorarlberg

Zentralbank

20+independentlocalbanks,90+offices,1.200+employees

NationalLevel

RegionalLevel

Owne

rship

ITServices

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1.Company&Status

Testingconnectionssincelate2013

Localinstallation sinceearly2014

Selectprojectssincemid2014

Regularusecasessinceearly2015

DecisiontoreplaceoldInformationManagementSystemwithC5.xandXCC

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2.Meetings&Content

Source:[email protected]

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2.Meetings&Content

• gather• distribute• discuss• create• …

Information Tasks Decisions

• assign• workon• followup• verifyresults• …

• prepare• make• review• …

Connectionsprovidesalotoftoolsforthis!

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3.Contenttypes&Tools

• gather• distribute• discuss• create• …

Information Tasks Decisions

• assign• workon• followup• verifyresults• …

• prepare• make• review• …

‣Wiki ‣ Activities ‣ ???

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3.Contenttypes&Tools

Decisionsshouldbehandledlike„information“theyshould:• beshared• bedistributed• berecommended• befollowed• bediscussed• haveversions(!)

‣Wiki

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4.Requirements&Options

Goalsformanagingmeetingminutes:• Listofmeetings• Unifiedinterface&on-boardtools• Connectedtocommunities• 3primarycontenttypes:• Discussinformation• Assigntasks• Makedecisions

• Letothersknow!

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4.Requirements&Options

Option1-Useactivitiesasashortcut:‣ Activity=Meeting(e.g.weeklyteam-meeting)‣ Section=Meetingdate‣ Entry=InformationorDecision(linked?)‣ Task=ToDo

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4.Requirements&Options

Option2-Separationofcontentbytype:

Information &Decisions

Tasks

Documents

Community

AWiki,Activities,Files

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CommunityOverview

News

Status

Members

Activities

Files

Wiki

MeetingsMeetings

4.Requirements&Options

Option2-Separationofcontentbytype:

Listofmeetings(Wiki)

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CommunityOverview

News

Status

Members

Activities

Files

Wiki

Meetings

4.Requirements&Options

Option2-Separationofcontentbytype:

Meetingminutes(Wiki)

Tasks (Activities)

Attachments(Files)

Meetingname

Participants(Members)

Meetingdate

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4.Requirements&Options

Option3-Distributionofcontent:

Community

AWiki,Activities,Files

Community

BWiki,Activities,Files

Information &Decisions

Tasks

Documents

Part1

Part2

Information &Decisions

Tasks

Documents

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CommunityOverview

News

Status

Members

Activities

Files

Wiki

Meetings

4.Requirements&Options

Option3-Distributionofcontent:

Part1(Wiki)

Tasks (justaview)

Attachments(justaview)

Meetingname

Participants(Members)

Meetingdate

+Task(Activities) +Attachment(Files) +Tag

Part2(Wiki)

+Task(Activities) +Attachment(Files) +Tag

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4.Requirements&Options

Goalsformanagingmeetingminutes:✓ Listofmeetings✓ Unifiedinterface&on-boardtools✓ Connectedtocommunities✓ 3primarycontenttypes:✓Discussinformation✓Assigntasks✓Makedecisions

✓ Letothersknow!

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5.Outlook

✓ Conceptiswrittenandreviewed✓ Offershavebeenmade

๏ Reviewoptions๏ Findotherusers&usecases๏Makeadecision๏ Getstartedondevelopment๏ …

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That’sit!IfyouareinterestedyoucancontactmeandconnectviaLinkedInorXing

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