Managing IT Projects

Peter Smith Tom Cutting Business Development Practice Lead

White Paper:A Strategy for Governing IT Projects, Programs and Portfolios Throughout The Enterprise

IT ProjectManagement

“30% of IT Projects Succeed”-Standish Group

Goal: Road Map To Success For IT PPM

Not Usual Webinar

….Rhetoric

Put you to sleep

A Story

Story That Applies To All Industry's

Our Clients:

Bob JohnsonIT DirectorXYZ Inc.

Needs

Solutions

Implementation

IT Project Management Needs

Planning

Execute

Communicate

PlanningManage Demand

Application Management

Execute

On Time

Resources

Team Input

Integration

Communicate• Key Reports• Dashboards

Excel Reporting• Time Consuming• Inaccurate

IT Project Management Needs - Solution

Planning

Execute

Communicate

OPPM

EPPM

OBI

Planning

Planning

Planning

Execute

Resources

Resources

Resources

…and it

looks GREAT on an

iPad

Communicate

Communicate

IT Project Management Needs - Solution

Planning

Execute

Communicate

OPPM

EPPM

OBI

Bob JohnsonCIOXYZ Inc.

ImplementRoadmapOrganizational ChangeDevelopment Process DeliverablesRoad BlocksBest Practices

Roadmap

Pick Pain PointsPlan PrioritiesPosition for Progress

Picking Pain Points

Limited Capital

OPPM – Map project requests to Business Objectives using Scorecards

Redundant Initiatives

OPPM – Project list of current and requested projectsEPPM – Maintain project List

Competition for Resources

EPPM – Resource list, Allocation & Capacity, Tracking of Planned / Actual Effort

Progress Reporter – Actual Effort, ETC

Complex, Multi-Dept Projects

EPPM – Effective Project Management, Cross project dependencies, Consistent Reporting, Centralized Project Information , Risk & Issue Management

OPPM – Automated Process & On-Line Forms

Unanswered Questions EPPM – Dashboards, Reports for Budget, Risk & Issues, Resource Usage, Portfolio Oversight

OPPM – Enterprise & Portfolio Reporting

P6 Analytics – Customized, Cross Platform, Versatile Data Reporting

Demonstrating IT Value

OPPM – Project selection visibility, Alignment of Projects to Business Strategies

EPPM – Project Monitoring & Controlling

Failure of High Profile Projects

EPPM – Better Project Management, Project Visibility, Risks & Issues management, Instant access to Project Information

Plan PriorityProject Management – EPPMResource Allocation - EPPMPortfolio Selection - OPPMResource Usage – EPPM / PRFinancial Information – ESAAnalyzing Data – P6 Analytics

Position for Progress

Organizational ChangeKey to successful implementationDemonstrate management involvement and commitmentCommunicate:• Reasons for the change, including pain points and current

challenges• How the solution will help• What will be expected of them• Feedback mechanisms• WIIFMs (What’s In It For Me)

Development ProcessEPPM• Implement & Config.• Predefine for

stronger Project Management

OPPM• Blank canvas • Bridge to EPPMP6 Analytics• Some out of box• Powerful

Customizing

Use app to drive• Reqs – How do you

do it now? • Design - What will it

look like?• Build – Pilot as you

go • Impl – Migrate data

from pilots to prod

DeliverablesOften Overlooked or Ignored• Org Chg Mgmt Plan• Reports Priority List• Policies & Processes• Roles w/ Resource mapping• Expectations by Role• Data Sourcing (Bridge,

Reports, etc.)

Key Processes• Project Intake• Estimating & Budgeting • Project Scope Change Management• Resource Management• Project Tracking• Project Status Reporting

Road Blocks• Late hardware ordering and delivery• Lack of execution on Organizational

Change Management Plan• Delayed Decision making• Not involving the right people first

Best Practices Avoid Fire Fighting by:• Beginning with end in mind• Promote hands on throughout• Start with sandbox • Push ownership early• Send Application Admin to training

Questions

Peter Smith Tom Cutting Business Development Practice Lead