26 May 2015

Making Materials Findable at the State Library of Victoria

Alan Manifold, Digital and Library Applications Manager

Finding the bodies

“Finding the bodies” - http://handle.slv.vic.gov.au/10381/256941

P–2

State Library of Victoria Collections

Digitised

SubscriptionsOther

PrintPicturesMapsManuscriptsDiariesPamphlets

BooksSerialsPlansSound filesVideos

Open stacksClosed stacksBOSS

PicturesMapsManuscriptsRarePlans

RealiaLPsArtKits

Primo CentralSFXMetaLibeBooks

Political EphemeraDatabases

P–3

Audiences

Onsite UsersRemote Users (more than 50% of web access)

VictorianOther (domestic and foreign)

Identified audience segments:Creatives and ContributorsCulture SeekersResearchersTransactional UsersYoung Learners and Families

P–4

Sources of metadata

Cataloguing in Voyager (MARC)Cataloguing moduleWeb form for Australiana

Spreadsheet cataloguing (Excel to MARC or Dublin Core)Vendor record loads (MARC and MARC-XML)DigiTool serial loads (METS)DigiTool Deposit Module (Dublin Core)

Acquisitions StaffSelected and trained external contributorsGeneral public?

DigiTool individual images (Dublin Core)Archivist’s Toolkit (EAD)

Data Transfer Pathways

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Primo

DigiTool

AustralianaIndexes

SFX

Voyager

MetaLib

Spreadsheets

CataloguingTemplates

LibrariesAustralia

Trove

Archivist’sToolkit

Archivist’s Toolkit data

Individual item m

etadata

VendorRecordLoads

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Issues with all these data transfers

Synchronisation issuesDivergenceLag timeComplexityData redundancy

Script issuesMultiplicityComplexityMaintenanceCurrencyTiming

“Database of record” questionMultiple repositories of dataNo database has all of the dataRecord level differences (bib vs volume vs item)

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Interoperability

SLVCorporateWebsite

DiscoveryPlatform(Primo)

(DigiTool)

AustralianaIndex

CD-ROMDatabases

(Buddy)

ResourceDiscovery

ImageViewers

OpenURLResolver

(SFX)

DirectDelivery(Relais)

(Voyager)

SLVMain

Database

FederatedSearching(MetaLib)

Mega-AggregateIndex

(Primo Central)

Real Time Data Feeds

LegacyImages

(Pictoria)

RTA

~ P

DS ~

Reques

ts

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Access methods

InternetExplorer

Firefox Chrome Etc

v.10 v.11 v.31 v.32 v.36 v.37 v.??-1 v.??

SuperHi-Res

Hi-Res

Not SoHi-Res

Lo-Res Icky oldRes

In-house Anywhere elseVia Primo,DigiTool& Web

Via API& Z39.50

Desktop

Laptop

Tablet

Smart Phone

Mac

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Some Issues: Copyright

In copyrightIn copyright, copyright assigned to SLVIn copyright, restrictedOut of copyrightOrphaned worksCopyright undetermined

In-House UseEmbargoesLow Resolution

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Some Issues: Cultural Sensitivity

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Some Issues: Uncatalogued and Poorly catalogued materials

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The more material is available online…

The more material patrons expect to be online…

Which leads to the unrealistic idea that everything is online…

Which leads to not searching anywhere else…

Which causes frustration from not finding materials…

http://handle.slv.vic.gov.au/10381/185891

[Woman destroying television set] [art original] / Mary Leunig

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Some Issues: Complex Formats

Manuscripts and BooksEach page is an imageCan include transcripts

Serial TitlesEach page is an imageEach issue is an entityThe title is another entity

Primo handles these poorlyDesigned for record=titleAdapted to handle

imagesNo parent/child concept

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Some Issues: Legacy Data

Never possible to get it all consistentProblem from being on leading edgeCurrent best practices vs Consistency

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My Watchword

IgnoranceWithCompetence

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Your Questions and Thoughts

Alan ManifoldDigital and Library Applications ManagerState Library of Victoriaamanifold@slv.vic.gov.au