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Project Factors
• Distinctness – Is it a change from your routine tasks?
• Scope – Is it ambitious or important enough to track?
• Duration - Will it be done before the plan is written down?
• Complexity - Is this simple enough to trust that it can be
done without oversight?
• Budget - Is the cost inconsequential?
• Impact – Will anyone notice when the project is
completed?
Project Management 4
What Does A Project Plan Do For You?
• Summarizes an initiative’s goals
• Sets scope, milestones and schedule
• Keeps multiple parties on task
• Identifies pre-requisites and risks
• Manages workloads
• Provides marketing data
Project Management 5
What Does A Project Plan Fail To Do?
• Go as planned
• Keep anyone on task
• Do the job for you
• Communicate
Project Management 6
Communication
• “90% of a Project Managers time is spent communicating”
– Project Management Institute
• “And the remaining 10% is spent communicating”
– Jeff Herron, Beaconfire
Project Management 7
Communication Styles
• Agreement on communication protocols can greatly support a project’s success
• A great Project Manager understands and adapts to the team’s individual styles
– Traits of a Successful Project Manager – Beaconfire Blog
• In addition to the project plan, large projects also benefit from communications plans
Project Management 8
Waterfall
• Traditional Project Management methodology
• Focuses on plan, dependencies, resource allocation
• Deadline driven
• Best for large, structured projects with clearly defined outcomes
– Construction, Bridges
Project Management 10
Agile
• Modern approach
• Prioritizes communication, constant review, collaboration
• Highly adaptable timeline
• Best for opportunistic projects with flexible outcomes:
– Software applications, web sites, some campaigns
Project Management 12
Why Agile?
Gwen Daniels,
Director of Technology Development
Illinois Legal Aid Online
@gadaniels72
The Problem with Waterfall
● Upfront requirements
require lots of
assumptions
● Assumptions are often
wrong
● By the time you get to
testing, it’s too late
How Agile Addresses This Problem
● One feature at a
time
● Frequent:o Communication
o Testing
o Feedback
o Releases
Scrum focus: Website Rebuild
● Technical development
● Content strategy
● Content migration
● Usability testing
Planning for the sprint...
● The team estimates in
Story points
● The team picks items for
the sprint
● The team creates sub-
tasks and a Sprint backlog
● Product owner
prioritizes the
backlog
● Product owner
describes each of
her priorities
The Daily Scrum
● What I did yesterday
● What I’m doing
today
● What is in my way
● 15 minutes max
● Video for remote
workers
The Demo
• Who Attends• Team
• Other Staff
• External Stakeholders
• What Happens• Show what’s been built
• Get reactions, comments
• Answer questions
• Next Step• Product owner incorporates
feedback into product backlog
Benefits
● Transparency
● More managable work
loads
● More realistic project
estimates
● Less silod work
● More team ownership and
accountability
● It’s a process
● Nothing is written in
stone
● It’s ok to get it wrong
● It’s a major change
to how we
traditionally have
worked
(So Far!)