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Strategic Developments in Digital Initiatives at Academic Libraries Jenny Jing Manager, Library Systems, Brandeis University Library LITA Forum 2016, Fort Worth, TX Nov., 18, 2016

LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

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Page 1: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

Strategic Developments in

Digital Initiatives at Academic Libraries

Jenny JingManager, Library Systems,Brandeis University Library

LITA Forum 2016, Fort Worth, TXNov., 18, 2016

Page 2: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

OverviewBu

sines

s

Technology

Library

1. Business: Strategy (Why, What, How)

2. Reality: Academic Libraries, Library Technology, Digital Initiatives

3. Strategic Developments:3.1 Library3.2 Technology3.3 Business

4. Conclusion & what’s Next?

Mission

Page 3: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

1. Business: Strategy – Why?

Business

Library

Technology

Strategy

Strategy: A method or plan chosen to bring about a desired future, such as achievement of a goal or solution to a problem. http://www.businessdictionary.com/definition/strategy.html

Strategy

Page 4: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

1.1. Business: Strategy – What?

• Three principles:

- Create unique valuable position - Choose “What not to do” - Define activities to support the strategy

https://www.youtube.com/watch?v=KvYwKM5bY0s

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1.2 Business: Strategy Development – How ?

http://www.lmgsuccess.com/_strategic-development-overview.shtml

Four Components:

- Awareness - Planning - Development- Results

RealitiesChanges & Challenges:• Academic Libraries• Technologies• Digital Initiatives

SWOT• Digital Initiatives

Page 6: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

Technology

Resources

2 Reality: Academic Libraries Changes & Challenges

UsersStakeholders$/T

Page 7: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

Software InfrastructurePlatformsILS: Voyager, AlephILL, Etc.

Link resolver : 360 Link library guides: LibGuidesOnline databases

IR (Scholarly Publications): DSpaceDAM (Digital Preservation): IslandoraDiscovery Systems: SummonWebsites: Library Homepage

2.1 Reality: Library Technology

Changes & Challenges

Digital Initiatives

• Creating the technical infrastructure for digital library materials

• Providing librarians/staff with experience in technologies and digital materials

• Enriching the HU Library collections with a significant set of digital resources

• Advising the HU community on issues in digital environment (http://hul.harvard.edu/ldi/)

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• Users: User needs analysis, User experience study• Collections: DP (long term vs short Term), born digital (Copyrights)• Data: Data formats, Metadata, discover, access, Authority Control• Technology: Open Source, Cloud Service, Opportunity vs Risk, change• Operation (Cost and staff): Funding, budget; Skills, experience, training

Collection/ Data

?

2.2 Reality: Digital Initiatives Changes & Challenges

Page 9: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

3. Strategic developments in Digital Initiatives

• Library: Focus on users/stakeholders to build new services using data/collections data-driven services

• Technology: • Multiple systems, new technologies innovation• Train IT professionals to become experts focus

• Business: Work with partners (consortia) collaboration & resource-sharing

Page 10: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

Funders/Managers

Users

Community

Needs

Cost, budget

Research, teaching

Accessibility

Digital Initiatives

New collections

New services

Access, discover

3.1 Strategic Development: LibraryWork with stakeholders -> new data-

driven servicesExternal

Page 11: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

3.1.1 Strategic Development Tool: SWOT

Helpful HarmfulStrength

Data: Metadata, Indexing, catalogingCollections: Preservation, OAISTechnology: DAM, IR, DSStaff: skills, moral and loyaltyCustomer Services: communityIn

tern

alEx

tern

alWeakness

Operation: budget, staffTechnology: lack of external supportTraining: lack of training & standardsCommunication: with stakeholdersDecision making: slow process

OpportunityData management; Enrich Collection; Technology & personal developmentCollaboration: partnershipsEducate, new research, new service to local community

ThreatsFunding: Less funding, more costTechnology: competitors, third party support, outsourcing Communication, Legal issues/ copyrights

Focus on users new data-driven services

Page 12: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

3.1.2 Case Study & Sample Work

University of Toronto Library, ITS, Digital Initiatives’ service 20% of the digital librarian’s time• Create policies and documentation • Create workshop/training modules • Communicate the service to users • Collaboration with faculty to design and

develop digital collections for faculty-led digital humanities (DH) projects.

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3.2 Strategic Development: Technology: Multiple systems, new technologies, professional to expert

http://www.slideshare.net/ubclibrary/ubc-librarys-digital

• IR: DSpace, EPrints, Digital Commons, BibApp• DAM: Islandora, Hydra, CONTENTdm, Dspace• Archival Description: ArchivesSpace, AtoM• Research Data Management: DataVerse, CKAN• Digital preservation: Archive-It, Archivematica• Exhibitions: Omeka, Collective Access, CollectionSpace, Open Exhibits

Page 14: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

3.2.1 Technology: Adopt new technologies

•Fedora 4: New features - Linked data capabilities, research data support, modularity - Islandora core and Basic Collection Solution Pack modules

•Linked Data Sample sites- Authority Control: DAM, IR - Increase data reuse- Bring more traffic to web sites

Fedora 4.0 in Action at Stanfordhttp://colonialarchitecture.eu/UNLV's Linked Data Project

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3.2.2 Sample Work: New Technology

Page 16: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

3.2.3 Technology: from IT Professionals to Experts

System/AdminInterface/Web Data/DB

Data: Queries, Perl, XML,DB: Oracle, MySQL, AccessTools: Perl, Excel, XSLT

Programing: php, Javascript, html, etc.Publish Tools: Drupal, WordPress

Server: Shell scripting, config, maintain, etc. OS: UNIX, WindowsEditor tools: Vi, Pico

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3.2.4 Technology: Sample Work1. Big Picture2 Scan 3.Functions 4 Research 5. Case 6. Test 7 Implement

DAM IR Other Systems StaffingIslandora DSpace, BibApp Archivematica, Omeka 2 librarians,

1 programmer

Islandora DSpace AtoM 3 librarian (2 digital, 1 IR)

Islandora DSpace (-Digital Comments)

N/A Digital Scholarship Dept. (4 librarians+2)

Islandora

DSpace DB Textworks (for Archives)

Digital Initiatives Dept(2 lib +2 staff+2 programmers)

Hydra ePrints 2 Digital librarians, 4 programmers

Islandora DSpace Archivematica, AtoM 1 librarian, 1 technician

Hydra DSpace N/A Digital Initiatives Dept.16 librarians and staff

Planning DSpace Omeka 2 librarians

AtoM A custom IR Archivematica (plan) 2 librarians

Page 18: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

• Strategies: - Consortia, external experts, third-party support, etc.

•Benefits: - Share cost, experience/skills/expertise- Enhance standards, policies- Enhance co-operation

3.3 Strategic Development: Business

Work with partners - Consortia

Page 19: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

3.3.1 Case Study: COPPUL (23 University Libraries)

• Private LOCKSS Networks

• The Council of Prairie and Pacific University Libraries (COPPUL)

• Tools Developed by COPPUL: - LOCKSSdm (CONTENTdm) - DSpace 1.x - LOCKSS-O-Matic

Growing the PLN: Challenges and Opportunities https://livestream.com/accounts/6028408/events/3431038/videos/63604639/player?width=480&height=270

Page 20: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

3.3.2 Sample Work: OCUL & Scholars Portal

•OCUL: Ontario Council Of University Libraries

• Scholars Portal: A service of the OCUL. Provides a shared technology infrastructure and collections for all 21 university libraries in the province.

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4. Conclusion

New Service,Data-Driven Collaboration,

Resource sharing

New Technologies,

Be Professional

Page 22: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

Busin

ess

Technology

Libraries

4.1 What’s Next? Library + Technology + Business = Strategies to the future of Digital Initiatives

Matrix B L T1. People/Skill sets/Experiences 1 12. Documents/Policies/Workflow 1 13. Activities/Plans 1 14. Training/Cost/Software/Tools5. Cases/Sample work/History 1 1 1Total 2 4 3

Matrix Business1. Decision Making/Strategy2. Management (People, Projects)3. Business Analysis4. Marketing / Customer Service5. Innovation vs Change

Matrix Library1. Metadata Schema Standards2. Research Data Management3. Enhance discovery & access4. Engage with Stakeholders5. Relationship with Data Science

Matrix Technology1. Cloud Service2. Open Source3. Mobile Service4. Strategy vs Implementation5. Related with Data Science

Page 23: LITA 2016: Strategic Developments in Digital Initiatives at Academic Libraries

Acknowledgements• Nancy Y. McGovern: Head, Curation and Preservation Services, MIT Libraries

• Rachel Wise, Archives Program Manager, Harvard Business School

• Bronwen Sprout, Head, Digital Programs and Services Digital Initiatives, University of British Columbia

• Kelli Babcock, Digital Initiatives Librarian, University of Toronto Libraries

• John Durno, Head of Library Systems, University of Victoria

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References/Resources• Dole, W. (2013). Strategic planning and assessment: Pigs of the same sow? The Journal of Library Administration, 53, 283–292.

http://dx.doi.org/10.1080/01930826.2013. 865397.• Rowley, J. (2011). Should your library have an innovation strategy? Library Management, 32(4), 251-265. doi:http

://dx.doi.org/10.1108/01435121111132266• Dyson R. 2002. Strategic development and SWOT analysis at the University of Warwick. EUROPEAN JOURNAL OF OPERATIONAL

RESEARCH, 152 (3). pp. 631-640. http://dx.doi.org/10.1016/S0377-2217(03)00062-6• Porter, Michael E. (1996). "What is Strategy?". Harvard Business Review (November–December 1996).• Saunders L. 2015. Academic Libraries' Strategic Plans: Top Trends and Under-Recognized Areas. The Journal of Academic Librarianship

Volume 41, Issue 3, Pages 285–291• UBC Library's Digital Preservation Strategy• http://www.slideshare.net/ubclibrary/ubc-librarys-digital• When Campus IT Comes Knocking: A New Model for Library IT in the 21 Century (starts @ 32 minutes) • https://livestream.com/accounts/6028408/events/3431038/videos/63668179/player?width=480&height=270• Growing the PLN: Challenges and Opportunities (starts @ 1 hour 27 minutes)• https://livestream.com/accounts/6028408/events/3431038/videos/63604639/player?width=480&height=270• Institutional Repositories: Exploration of Costs and Value• http://dlib.org/dlib/january13/burns/01burns.html• https://jingjenny.wordpress.com/strategic-plan/

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Thank [email protected]