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Rotary International is pleased to present this five-part webinar series to support the Rotary family in producing sustainable service projects. This slide deck, from part two in the webinar series, highlights different strategies, best practices, and Rotary resources available to help clubs and districts undertake successful, sustainable service initiatives, using real-life examples from Rotarians. Highlights include: • Learn how to conduct a community needs assessment, and how to select a service project • Evaluate how the service project ties into your club or district’s goal • Understand the importance of building measurement, evaluation, and sustainability into your service project
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Lifecycle of a Service Project (Part 2): Planning and Organizing
Rotary International 19 November 2013
#Connect4Good
NOV 2013
Sheena Lilly
Coordinator, Regional Membership Plans
Membership Development
WELCOME TO THE WEBINAR #Connect4Good
NOV 2013
SERVICE PROJECT OVERVIEW
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www.rotary.org/webinars
NOV 2013
During today’s webinar you will:
Understand the importance of good planning for the success of a service project
Learn about tools available to help your club plan your project
Hear real-life examples of Rotary service projects and lessons learned
LEARNING OBJECTIVES
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NOV 2013
PARTICIPATING IN THE WEBINAR #Connect4Good
Getting connected to audio
Use the Audio pod to select Use Telephone
- or -
Use Mic & Speakers
* To improve sound quality, please close all unnecessary programs such as email, MS Office, etc. If you have a cellular device, please move it away from your computer.
NOV 2013
LIFECYCLE OF A SERVICE PROJECT #Connect4Good
NOV 2013
LIFECYCLE OF A SERVICE PROJECT #Connect4Good
NOV 2013
LIFECYCLE OF A SERVICE PROJECT #Connect4Good
NOV 2013
LIFECYCLE OF A SERVICE PROJECT #Connect4Good
NOV 2013
LIFECYCLE OF A SERVICE PROJECT #Connect4Good
NOV 2013
LIFECYCLE OF A SERVICE PROJECT #Connect4Good
NOV 2013
LIFECYCLE OF A SERVICE PROJECT #Connect4Good
NOV 2013
ROTARY CLUB CENTRAL
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NOV 2013
ROTARY SHOWCASE
#Connect4Good www.rotary.org/showcase
NOV 2013
COMMUNITY ASSESSMENT
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NOV 2013
COMMUNITY ASSESSMENT
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• Remember for your assessment– Listen to community with an open mind– Ask community members what skills they
desire– Do not make any promises– Identify community strengths and
members in community to work with you
NOV 2013
FINDING PARTNERS
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• Why find partners?– Partnering can help lower the cost of a
project– Help to build the capacity of the club
NOV 2013
SUSTAINABILITY
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• What is sustainability?– Providing long-term solutions to
community needs that the benefiting community can maintain after grant funding ends
– Will this community be able to provide this service to themselves in one year? 5 years? 10 years?!
NOV 2013
MEASUREMENT & EVALUATION
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• Keep it simple• Try to build on each project• Learn lessons from data• If working with partner organization-
ask for help in building measurement and evaluation capacity
NOV 2013
MEASUREMENT & EVALUATION
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• Data is only as useful as you make it• Use data to help you plan your next
project• Always think about “lessons learned”
NOV 2013
POLL
NOV 2013
Meet our panelists
NOV 2013
MEET OUR PANELISTS
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Tonya GambleRotary Club Past PresidentEagle River Area Rotary Club, Eagle River, Alaska, USA D5010
NOV 2013
MEET OUR PANELISTS
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Andre BrandmullerClub PresidentPresident of Middelburg Rotary Club, Middelburg, South AfricaD9400
NOV 2013
Tell us about your experience
NOV 2013
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
• Developed goals• Developed vision• Do one “signature
community project”
NOV 2013
TELL US ABOUT YOUR EXPERIENCE
• Identified need by talking with fellow Rotarian who worked with children with special needs
• Used goals identified to earlier to meet need of community
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NOV 2013
THE PLANNING STAGE
• Land identified• Not many children used park• Park was run by municipality
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NOV 2013
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
NOV 2013
THE PLANNING PROCESS #Connect4Good
NOV 2013
THE PLANNING PROCESS #Connect4Good
NOV 2013
SUSTAINABILITY #Connect4Good
NOV 2013
SUSTAINABILITY #Connect4Good
NOV 2013
TAKEAWAYS #Connect4Good
• Set club goals• Community need is most important• Don’t be afraid of the budget• Be flexible• Thank all who were involved
NOV 2013
POLL
NOV 2013
TELL US ABOUT YOUR EXPERIENCE #Connect4Good
NOV 2013
THE PLANNING PROCESS #Connect4Good
• Heard about needs in media• Need for training with teachers was
great• Still needed to confirm with community
NOV 2013
THE PLANNING PROCESS #Connect4Good
NOV 2013
THE PLANNING PROCESS
• Partnering is important• Personal relationships are key• Meeting in person, when possible, is
the best way to go• If you can’t meet in person, talk as
much as possible
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NOV 2013
SUSTAINABILITY
• Sustainability is important– Having the buy in of the host community is
critical– International partner cannot understand
need of the host without asking– Bringing host and international partners
together is part of creating sustainable projects
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NOV 2013
SUSTAINABILITY
• Vocational Training Teams (VTT) were sent to both US and South Africa
• Programme was jointly implemented by 2 teams
• Programme was custom made to fit needs of community
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NOV 2013
SUSTAINABILITY #Connect4Good
NOV 2013
SUSTAINABILITY
• Individual member who has passion• Certain amount of knowledge about
subject• Champion for change
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NOV 2013
TAKEAWAYS #Connect4Good
• Nothing is without challenges• VTT is a great opportunity (2 if
possible)• Communication between partners is
essential• Needs of the host community are
crucial
NOV 2013
EVALUATION & PROMOTION #Connect4Good
NOV 2013
Recap: Organizing and Planning
NOV 2013
IDENTIFYING CLUB GOALS #Connect4Good
• Identify goals for your club• Write goals down so you don’t forget
them• Identify a vision for your club• Include all members of your club in
this activity.
NOV 2013
COMMUNITY ASSESSMENT #Connect4Good
• Assessments can be informal-conversations among people in the community
• Don’t only ask about materials but also what skills can be developed
• Formal examples of community assessments can be surveys, formal focus groups and asset inventories.
• Assess community needs and strengths
NOV 2013
OTHER TOOLS #Connect4Good
• Find a partner: ideas.rotary.org
• Look for project ideas or to get knowledge from other Rotarians at www.rotary.org/showcase
• Community at www.rotary.org/myrotary
NOV 2013
MEASUREMENT, EVALUATION & SUSTAINABILITY #Connect4Good
• Measure-Simple measurements are fine, especially when beginning a project
• Evaluate-What worked? What didn’t work? How can this help me in the future?
• Sustainability-Long lasting impact on the community
NOV 2013
Your service project tips#Connect4Good
NOV 2013
Questions#Connect4Good
NOV 2013
Thank you for attending today’s webinar!Register for upcoming webinars and view recordings here:
www.rotary.org/webinars
