JDE & Peoplesoft 3 _ Sumedh Vipradas _ Reduce Invoice Processing Costs and Cycle Time.pdf

The most comprehensive Oracle applications & technology content under one roof The most comprehensive Oracle applications & technology content under one roof

Reduce invoice processing costs and cycle 3me with document capture and imaging

Sumedh Vipradas

The most comprehensive Oracle applications & technology content under one roof

Agenda

•  Payables Business Challenges •  Invoice Processing Solu;on for JD Edwards Financial Management

•  The Oracle ECM / SYSTIME Integra;on with JD Edwards

•  Why SYSTIME? •  Q&A


Payables Business Challenges for JD Edwards Customers


The Payables Paper Problem

4

•  High volumes and variety of formats

•  Inefficient and expensive to store & process •  Difficult to search & find •  Reten;on, compliance & legisla;on issues


Not All AP Imaging Solu;ons Are The Same Point solu;ons fall short

•  Proprietary workflow and integra;on

•  Extensive customiza;ons •  Limited access to images and workflow outside JD Edwards

•  Limited func;onality designed for specific solu;ons •  Limited scalability to handle large volumes •  Restric;ons on number of users

x  Proprietary

x  Embedded

x Restricted


INVO

ICE VOLU

ME

HIGH

ORACLE FUSION MIDDLEWARE

EDI/XML

Oracle’s Integrated AP Solu;on

PAPER SELF-‐SERVICE

LOW

EnterpriseOne Accounts PAYABLES

Oracle Content Management

EnterpriseOne Procurement Supplier Self Service

INVOICE PROCESS AUTOMATION


Invoice Processing Automa;on for JD Edwards Financial Management


SYSTIME Invoice Processing Solu;on Using Oracle ECM

An end-‐to-‐end automated system, from receipt to payment

Extract/Index Capture Route Access

Scan & import invoices

Invoice header & line items extracted

Store in image repository

Invoices & data access via JDE

Workflow resolves excep;ons

Store

3 2

1


Corporate Mail Room

Capture

Centralized Content Repository

Regional Office

•  Enterprise scanners •  Desktop scanners •  Mul;-‐Func;on Devices

Centralized or remote scan & import of invoices


•  No templates, rules or anchors required

•  Both invoice header and lines extracted plus PO matching

•  Validates data with JD Edwards data

•  Performs fuzzy search for fault tolerant data valida;on

Extract/Index Eliminates significant manual data entry


Store & Access

• High volume image archiving with support for shared services

• Flexible, secured saved searches for easy access

• Shared repository services for enterprise content management

• Web based document access with annotations and redactions

• Productized integrations with Oracle Applications


Store & Access

• Access invoice images & exceptions: • Process exception queues • Retrieve supporting documents


•  Pre-‐built valida;on workflows with excep;on handling

•  Automated email no;fica;ons to users inside & outside of JD Edwards

•  Automated re-‐assignment, delega;on or escala;on

3

Route

1

2

Faster excep;on resolu;on, account coding & approvals

AP clerk requires Supplier information to be updated in JDE

AP clerk is notified of update

Employee receives email request for adding Supplier in JD Edwards


Business Ac;vity Monitoring Real-‐;me metrics provide be`er process visibility

•  View in-‐flight processes at mul;ple levels •  Configure rules/alerts •  Configure dashboards without programming


High Level - Solution Architecture


"   JD Edwards integrated workflows for processing "   PO Based invoices "   Standard Pay Invoices

"   Out of the box workflows for handling exceptions like - "   Duplicate Invoice "   Missing PO, Invalid PO, Incomplete PO "   Missing Supplier "   Pending Goods Receipt "   2 way match/3 way match failure

"   GL Coding Interface for JD Edwards "   BAM Dashboard for JD Edwards based AP processes

"   Minimum Technical Requirements for JD Edwards "   JD Edwards EnterpriseOne v 8.11 SP1 "   JD Edwards EnterpriseOne Toolset v 8.97 "   Oracle Business Services Server

SYSTIME’s AP Accelerator for JD Edwards


• Component of Fusion Middleware

• Provides imaging infrastructure for other enterprise imaging needs

Strategic

• Solutions based on Oracle’s best practices

•  Leverages Oracle’s technologies

• No duplication – leverages native JDE functionality

Integrated

• End-to-end solution: capture, imaging & workflow

• Flexible automation levels; “key from image” or fully automated “touchless” processing

Complete

SYSTIME Invoice Processing Solu;on Using Oracle ECM’s AP Imaging Solu;on

How it’s different


Demo Oracle ECM / SYSTIME Integra;on with

JD Edwards


About SYSTIME •  A global company with 3 decades of

experience with a strong and consistent performance

•  The world’s largest JD Edwards player with deep JD Edwards knowledge and global implementa;on capabili;es

•  1000 strong workforce across 10 countries

•  Customers across Americas, Europe, Middle East, and Asia Pacific

•  Five ;me award winner for JD Edwards Excellence


SYSTIME’s Fusion Middleware Experience

•  Oracle Specialized in SOA

•  Oracle Specialized in ECM

•  More than 10 years experience in providing Middleware solu;ons around JD Edwards

•  Serviced more than 55 Global JDE clients through 100+ Middleware projects around JD Edwards

•  Focused on 5 Middleware solu;on areas – ECM, SOA , Portals, E-‐Commerce and Mobility




For viewing more use cases Visit us at Booth # 49.


“The contents of this document are proprietary and confiden;al to SYSTIME Global Solu3ons Private Ltd. and may not be disclosed in whole or in part at any ;me, to any third party without the prior wri`en consent of SYSTIME Global Solu3ons Private Ltd.” “© 2011 SYSTIME Global Solu3ons Private Ltd. All rights reserved.

Thank You www.sys3me.net

Contact us Sco` Beck sbeck@sys;me.net Sumedh Vipradas svipradas@sys;me.net


Technology

JDE & Peoplesoft 3 _ Sumedh Vipradas _ Reduce Invoice Processing Costs and Cycle Time.pdf