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How Time Tracking Solves the Strategic Alignment Mystery featuring Mark Mullaly
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Page 1 © Innotas 2014 | Confidential
HOW TIME TRACKING SOLVES THE STRATEGIC ALIGNMENT MYSTERY
Featuring Mark Mullaly
Page 2
Today’s Investigators
Mark Mullaly, PhD, PMP
• President & Chief Organizational Therapist,
Interthink Consulting Incorporated
Rahim Walker, PPM Evangelist
• Regional Sales Manager, Innotas
• 7+ years in SaaS & business consulting
Page 3
Motive
• Why Is Time Tracking Important?
Page 4
Opportunity
• What Role Should It Play?
Page 5
The Usual Suspects
Social Political Technical Organization
Barriers to Time Tracking
Page 6
Plausible Deniability
• Social and Political Barriers:
– Willingness of individuals to report time
– Perceived accountability created by time tracking
– How time tracking data will be used
– Legal implications
– Cultural issues and challenges
Page 7
Alibis
• Technical Challenges Of Time Tracking
– Having a mechanism to capture effort
information
– Support for appropriate levels of detail
– Integration with project schedules
– Updates to schedules when people do report time
Page 8
Flying Blind
Failure To Learn
Lost Opportunities
Crimes & Misdemeanors
The Challenges of NOT
Tracking Time
Capacity Planning
Improving Estimates
Identifying Problem Areas
Page 9
Value To Green Gumshoes
• What Time Tracking Provides Organizations
Early In Adoption
Insights into effort
Identification of basic categories of work
Insight into capacity
Ability to start balancing operational and project commitment
Page 10
Value To Seasoned Sleuths • What Time Tracking Provides Organizations At Higher Levels
of Maturity
Early Warning Systems
• Identification of problems
• Relevance & accuracy of project estimates
Effectively Manage Capacity
• Better accounting of available resources
Feedback to Improve Estimations
• Increase accuracy
Essentials To Implement Earned Values
• Dollars are a proxy
• Effort is essential to enable earned management
Page 11
Cracking the Case • What You Need for Effective Time Tracking
Plan & Prepare
Communicate “Why”
Strive for 100% Compliance
Page 12
Business Purpose Key Contributions
Resource Visibility • What are people working on? • Does that work align with our key business
objectives? • Is that work more strategic or operational in
nature?
Forecast Accuracy • Using historical data to improve future project estimates
Financial Management • Capitalize Labor Costs • Chargebacks and Billing • Manage Contractor Expense
Compliance • Grants Management in Public Sector • Sarbanes-Oxley
Investigating Common Use Cases
Page 13
Time Tracking Deployment Continuum
Change Management Effort
None Point System Enterprise System
Existing Solution
Low
Medium
High First Time
Implementation
Replacement
Integration
Page 14
Keys to a Successful Implementation
WHY
• Purpose
• Communication
WHAT
• Scope
• Frequency
HOW
• Strategy
• Controls
WHO
• End Users
• Impact
Page 15
The Actual Process
Quick link to Load all Tasks
Workflows can be set up for timesheet approval
Time can also be integrated from an existing time entry system too!
Page 16
Project vs. Non-Project Work
Page 17
Timesheet Compliance
Page 18
Contact Us • Innotas Contact Info
– Phone: +1 866-692-7362
– For questions or a Demo,
send an email to:
– Follow Innotas onTwitter:
@innotas
• Mark Mullaly Contact Info
– Phone: +1 416-971-3335
– Follow Mark on Twitter:
@markmullaly
