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HR Cloud Cleanup
How To Effectively Connect HR Cloud Applications To Save Time & Money
Guest Presenter: Rick BarfootCTO and Co-founderHRNX Integrations
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HR Cloud CleanupHow To Effectively Connect HR Cloud Applications
To Save Time & Money
Rick Barfoot
CTO & Co-founderHRNX Integrations
HR technology focus since 2000
1000’s of vendors…
Best of breed Start-ups Cloud
HR Technology Landscape
Poll Question #1
How many HR Cloud applications is your company currently using?
Source: HR Open Standards Consortium
Poll Question #2
Do you have an HR 'system of record’ such as an ATS and/or HRIS?
How to Get Integrated
1. Pre-built/standard integrations2. Built on demand by vendor or third-party3. DIY with off-the-shelf platform and/or connectors
What is possible and how to get it done will largely be determined by:A. What your vendors have already built
and/or
B. What your vendors can support in their platforms
TechnobabbleHow to get data in and out:
– API• REST• SOAP
– DB exportHow to move data back and forth
– HTTP– FTP
What format the data is in:– CSV– JSON– XML
This will not be on the
test!
Approaching your Vendors1. Spend 30 minutes educating yourself:
– Google “your-vendor-name integration”– Look for links with “API”, “Developer”,
and “Marketplace”
2. Contact your Account Managers on both sides of the integration.
3. Explain your business drivers and the workflow(s) that you need.
4. Let them know your timeline (be realistic!)
5. If you are in a buying situation, make integration a requirement.
Poll Question #3
How many HR Cloud applications do YOU use in a typical week?
Costs• There is usually work to do by both vendors to enable an
integration.• One or both vendors may charge the customer.• Often a formal Change Order or SOW is required.• Typical fees range from $2,500 to $5,000 on each side.• Let your vendor know if you will have multiple systems to
integrate.• Integration is not inexpensive but it can provide great ROI.
Benefits of Integration
• Direct benefits:– Time savings
• Fill positions more quickly• Increase productivity
– Reduces errors • Indirect benefits:
– Improved candidate experience• Lowers “drop off”• Improves Employer Brand
– Better compliance
Planning Your Integration
1-4 weeks
• Project initiation and paperwork• Coordination and project kick-off meeting
1-4 weeks• ATS vendor queue
1-2 weeks• HRNX config and test
1-2 weeks• User acceptance testing
1 week• Production deployment
5-13 weeks• Deployed
Integration Checklist
Document your desired workflow Determine your benefits and set your budget Research your vendors’ capabilities Contact your Account Managers Request pricing, timeline, and paperwork Build your internal team Schedule your integration!
Key Take-aways
1. Most vendors have some ability to integrate with other systems.
2. How long an integration takes and how much it costs will vary, typically 1-3 months and $2,000 to $5,000.
3. Before investing too much time seeking an integration, you need to determine ROI for your situation.
4. Integrations can be technically complex but you can focus on your workflow requirements and leave the rest to your vendors.
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